13 Powerful Asana Alternatives for 2023 [Full Comparison]
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13 Powerful Asana Alternatives for 2023 [Full Comparison]

Post Author - The Toggl Team The Toggl Team Last Updated:

If you’re looking for Asana alternatives, this is the right page for you. 

We know finding the right project management tool takes time.

So we analyzed and dissected over 30 popular project management software and shortlisted these Asana alternatives for you.

But before diving into each alternative tool, let’s look closer at Asana and explore why you should look at an Asana competitor.

Why look for alternatives to Asana?

Here are some of the main reasons why people seek alternatives to Asana:

An image showing the G2 review page for Asana.
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  • Cost: As a premium project management tool, Asana can be quite expensive for some businesses. For example, to use time tracking, workload management, or advanced reporting features, you have to pay $30.49/user/month.
  • Complexity: Asana offers everything from managing goals, portfolios, projects, to daily tasks. It also offers many different views to visualize work in addition to other project management features. Implementing processes on how to use all these features, onboarding your team members, and reviewing processes can quickly become complex. Most agencies, consultancies, and other services teams need something simple. They’d rather do client work than spend time in a PM tool.
  • Lack of creative freedom: Creative teams are generally self-driven and hate micromanagement. Asana offers all features a manager needs control how you work. As a result it can feel restrictive to creative people.

What to look for in an Asana alternative

This will depend on your needs. But generally speaking, you should consider the following criteria when choosing an Asana alternative:

  • Simplicity: Some teams don’t like how Asana controls every aspect of their work.  They’re looking for an  alternative that’s  easy to learn and use. Plus, is flexible enough for self-driven and motivated teams.  
  • Pricing: Some of Asana’s pricing plans can be out of reach, especially for small teams and startups. For example, Asana’s top-tier plan with workload management costs upwards of $300 for a team of 10 people. Look for an alternative that offers affordable pricing options and doesn’t exceed your budget.

13 Best alternatives to Asana

Here’s our list of the best tools similar to Asana that overcome the above objections:

  • Toggl Plan 
  • Trello 
  • Monday.com
  • Jira 
  • Basecamp 
  • ClickUp 
  • Airtable 
  • Notion
  • Wrike 
  • SmartSheet 
  • TeamGantt 
  • Todoist 
  • GoodDay

1. Toggl Plan

Price: Starts at $9/month

A screenshot of Toggl's availability panel.

Toggl Plan is an easy-to-use and affordable team planning and project scheduling tool.

Toggl Plan helps you balance team capacity with project workload and get tasks done using drag-and-drop timelines and kanban boards. 

What we like

  • Toggl Plan takes the stress out of project management with its user-friendly and easy-to-use interface. The best part—you can manage projects and team resources in a single tool. 

What’s missing

  • Toggl Plan doesn’t come with task dependencies or sub-tasks. 

Best for

Toggl Plan is best for agencies, consultancies, and other service businesses that need a simple project and resource management tool. 

Top Features

  • User-friendly interface: Makes it easy for the whole team to collaborate efficiently on projects. 
  • Flexible project scheduling: Manage your projects using simple, drag-and-drop timelines
  • Resource management: Use your project’s team resources wisely to optimize utilization and maximize profitability without overworking. 
  • Capacity planning: Visualize your team’s availability, capacity, schedule, and workload in one screen.
  • Time tracking: Our seamless integration with Toggl Track makes it super easy to record and track the time your team spends on projects. 

Tool Integrations

Integrations include Toggl Track, Google Calendar, Slack.

Pricing

Toggl Plan comes with a free version for solo users.

It also offers team paid plans with a free 14-day trial:

PlanCostBest for
Team$9 per user per monthTeams that need to deliver projects on time while ensuring proper use of team resources
Business$15 per user per monthTeams that need to work with external stakeholders and export project data for reporting

Learn more about Toggl Plan’s pricing here.

2. Trello

Price: Starts at $6/month

A screenshot of Trello.
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Trello is a visual project management software solution and a simple alternative to Asana. 

Its ease of use and kanban-based interface allow users to easily organize projects and streamline their workflows. 

What we like

  • Trello is an affordable tool for its capabilities, with pricing plans starting from $6/user/month. 

What’s missing

  • Trello has limited features, with no resource capacity or availability-management capabilities. 

Best for

Trello is best for agile or marketing teams that want a Kanban-based and affordable project task management tool.

Top Features

  • Intuitive user interface: Manage tasks and projects easily using drag-and-drop Kanban boards and other task views.  
  • Time tracking: Integrations with third-party time tracking software let you see how your team spends time. 
  • Task automation: By automating repetitive tasks like sending email reports, you can save time and resources. 
  • Real-time collaboration: Keep your team on the same page and speed up project collaboration.

Tool Integrations

Integrations include Slack, Figma, Google Drive. 

Pricing

Trello offers four pricing plans:

PlanCostBest for
Free plan$0 Solo users  who want to organize their work 
Standard$6 per user per monthSmall teams that need to collaborate on tasks
Premium$12.50 per user per monthMidsize teams that need to track multiple projects
Enterprise$17.50 per user per monthLarge enterprise teams that need more security and controls

Visit their pricing page for more information.

3. Monday.com

Price: Starts at $10/month.

A screenshot of Monday.com.
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Monday.com is a feature-rich and customizable alternative to Asana. 

This powerful project management tool uses no-code automations, kanban boards, and Gantt charts to make managing projects easier and more efficient. 

What we like

  • Monday.com offers many features, including customizable databases, workflows, time tracking, task automation, and capacity management. 

What’s missing

  • It can be quite expensive to run complex projects with Monday.com. For example, the Pro plan which includes advanced project management features, time tracking, and workload management costs $24 per user per month.

Best for

Monday.com is best for product and creative teams who want an all-in-one workflow management tool, need full customization, and don’t mind spending for it.

Top Features

  • Comprehensive project management: Manage all your projects from one place and be more efficient. 
  • Customizable dashboards, task workflows, and reports: Tailor the tool to meet the specific needs of your projects and team. 
  • Time tracking: Track your team’s time to understand how they work and fill in productivity gaps. 
  • 200+ customizable templates: Choose from a wide range of project templates and kick off your projects right away.

Tool Integrations

Integrations include Microsoft Teams, Slack, Excel, Gmail. 

Pricing

Monday.com offers five pricing plans:

PlanCostBest for
Free$0Individuals looking to keep track of their work
Basic$10 per user per monthManaging all your teams’ work in one place
Standard$12 per user per monthCollaborating and optimizing team processes
Pro$24 per user per monthStreamlining and running complex workflows
EnterpriseContact salesEnterprise teams

Visit their pricing page for more information.

4. Jira

Price: Starts at $7.75/month.

A screenshot of Jira.
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Jira is a powerful, customizable project management tool for agile software development teams. 

Due to its software development focused features, Jira can have quite a steep learning curve, especially for non-software teams. 

What we like

  • Jira is made for software teams and is an affordable tool for the range of features and functionality it offers. This makes it a good alternative to Asana, specially for software teams. 

What’s missing

  • Jira may not be for creative or marketing project teams that often take a less formal approach to project management. 

Best for

Jira is best for agile software development teams looking for a comprehensive project management solution. 

Top Features

  • Issue tracking: Create, assign, and track issues to improve project deliverability. 
  • Agile project management: Use Jira’s Scrum and kanban boards to visualize and manage your work when employing an agile methodology.
  • Integrations: Take advantage of Jira’s wide range of devops integrations to enhance your productivity.
  • Customization: Create custom fields and workflows to match your unique project requirements.

Tool Integrations

Integrations include Bitbucket, CircleCI, Confluence. 

Pricing

Jira offers four pricing options:

PlanCostBest for
Free$0Software startups with up to 10 members
Standard$7.75 per user per monthSmall teams that need secure access and audit logs
Premium$15.25 per user per monthMidsize teams that need guaranteed uptime SLA and sandbox features
EnterpriseContact salesEnterprise teams

Visit their pricing page for more information.

5. Basecamp

Price: Starts at $15/month

A screenshot of Basecamp.
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Basecamp is a collaboration-focused PM tool that makes project team collaboration easy. 

With features like team chats, message boards, to-do lists, and automatic task check-ins, Basecamp helps remote teams boost productivity and collaborate effectively.

What we like

  • Basecamp’s simple interface simplifies teamwork and collaboration. 

What’s missing

  • Basecamp is missing important features like project planning or team workload management. Also to-do lists are used to manage tasks. As a result, you cannot customize task workflows. 

Best for

Basecamp is best for freelancers and small businesses who are looking for a work management solution that prioritizes team collaboration. 

Top Features

  • Task management: Use simple to-do lists to manage your tasks efficiently. 
  • Team collaboration: Built-in chat and messaging features let you stay connected with your team. 
  • File sharing: Make project-related files available to all team members to avoid misunderstandings. 
  • Time tracking integrations: Integrate your time tracking tool with Basecamp to log your team’s time and spot any productivity gaps. 

Tool Integrations

Integrations include Adobe Creative Cloud, GitHub, Zendesk. 

Pricing

Basecamp offers two pricing plans:

PlanCostBest for
Basecamp$15 per user per monthSmall teams that need per user pricing
Basecamp Unlimited$349 per monthLarge teams

Visit their pricing page for more information.

6. ClickUp

Price: Starts at $10/month

A screnshot of ClickUp.
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ClickUp is an all-in-one project management platform that lets you manage your projects and people in one place. 

Features like document managementtask management, time tracking, chat, and custom dashboards help teams collaboratively deliver better projects.

What we like

  • ClickUp offers collaboration features such as document management, chat, whiteboards and emails. Teams can also customize the tool to match their project workflows. 

What’s missing

  • Given the number of features ClickUp offers, you may not use all the features.  You;ll also needmore time for team onboarding and training. 

Best for

ClickUp is an all-in-one project management platform for managing custom workflows. 

Top Features

  • Work management: Use goals, projects, task lists, and milestones to complete tasks on time and improve productivity. 
  • Time tracking: With built-in or integrated time tracking features, you can easily record time spent on projects. 
  • Templates: Use pre-built templates to speed up project delivery. 
  • Reporting: Gain valuable insights into how your team and projects are performing. 
  • Collaboration: Document management, whiteboards, chat features to get work done collaboratively.

Tool Integrations

Integrations include Slack, HubSpot, Loom. 

Pricing

ClickUp offers five pricing plans:

PlanCostBest for
Free$0 Solo users 
Unlimited$10 per user per monthSmall teams that need Gantt timelines, email, forms, etc.
Business$19 per user per monthMidsize teams that needs advanced time tracking, workload management, etc.
EnterpriseContact ClickUp for detailsLarge enterprise teams

Visit their pricing page for more information.

7. Airtable

Price: Starts at $12/month

A screenshot of Airtable.
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Airtable is a cloud-based project management tool that combines the features of a spreadsheet and database. 

Airtable users can organize and manage data with ease and visualize their projects and workflows with views such as Kanban boards, timelines, . 

What we like

  • Airtable adapts to your needs. It’s flexible and customizable databases can meet your any specific project needs. 

What’s missing

  • Airtable’s core are databases. Databases are not as intuitive as other tools and can have a steep learning curve for new users. It often takes multiple iterations to get the database working according to your workflows.

Best for

Airtable is best for teams of all sizes that want a customizable work management tool for organizing and managing custom workflows. 

Top Features

  • Customizable databases: Easily design databases and then link them together. For example, you can create a project and task database and link them together to track project tasks.
  • Gantt timelines and Kanban views: Visualize your projects and tasks on Gantt timelines or Kanban boards.
  • Automation: Streamline repetitive tasks and workflows like sending notifications or updating records. 
  • Reporting: Use simple charts or more complex pivot tables to generate valuable insights into how your project is performing. 
  • Integrations: Connect your favorite collaboration tools or cloud storage services and work smarter, not harder. 

Tool Integrations

Integrations include Google Drive, Salesforce, Zendesk.

Pricing

Airtable offers four pricing plans:

Plan CostBest for
Free$0Individuals and small teams just getting started
Plus$12 per user per monthTeams that want a connected project management tool
Pro$24 per user per monthTeams thatwant to power up their most important processes
EnterpriseContact AirtableEnterprise teams

Visit their pricing page for more information.

8. Notion

Price: Starts at $10 per month. 

A screenshot of Notion.
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Notion is mainly a team collaboration tool. But it can also be used to manage workflows using custom databases like Airtable. 

Use note-taking, task management, or database organization features to get more out of your projects. 

What we like

  • Notion’s flexibility is one of the best things about the tool. You can use it for taking notes, managing your projects, or as a knowledge base. You choose. 

What’s missing

  • Notion doesn’t come with time tracking capabilities. Plus, you need to build your own workflows. This can be challenging for teams that are not technically trained in project management.

Best for

Notion is best for teams of all sizes and industries who want a flexible tool for document and project management. 

Top Features

  • Manage your documents and share knowledge with your team more efficiently. 
  • Collaborate seamlessly with team members and boost productivity. 
  • Drag and drop custom templates, databases, and workflows. 
  • Use Notion’s mobile app available for iOS and Android devices to access your workspaces anytime from anywhere. 

Tool Integrations

Integrations include Google Drive, Miro, Slack. 

Pricing

Notion offers four pricing options:

PlanCostBest for
Free$0Organizing your work as an individual
Plus$10 per user per monthSmall groups to plan & get organized
Business$18 per user per monthConnecting several teams & tools
EnterpriseContact salesEnterprise companies

Visit their pricing page for more information.

9. Wrike

Price: Starts at $9.80/month.

A screenshot of Wrike.
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Wrike is a powerful and feature-rich project management solution. 

Its project management and resource planning capabilities make it a top alternative to Asana. 

What we like

  • Wrike’s flexibility and versatility mean you can adapt it to match your specific project needs without compromising on quality. 

What’s missing

  • Wrike can be quite expensive for some businesses. For example, the Business Plan which allows access to resource management features costs $24.80 per user per month (billed annually). 

Best for

Wrike is best for teams of all sizes that are looking for feature-rich and flexible project management platforms. 

Top Features

  • Flexible project planning: Use Gantt charts and timelines to visualize schedules and milestones easier. 
  • Time tracking: Record and analyze the time spent on tasks to spot productivity gaps and improve efficiency. 
  • Resource management: Allocate project resources more effectively to ensure your team works productively and healthily. 
  • Real-time collaboration: Keep teamwork at the forefront of your projects.

Tool Integrations

Integrations include Microsoft One Drive, SharePoint, Automation Engine. 

Pricing

Wrike offers five pricing options:

PlanCostBest for
Free$0Centralized task management
Team$9.80 per user per monthEffective team management
Business$24.80 per user per monthIntelligent platform needed for any use case
Enterprise Contact WrikeEnterprise teams
PinnacleContact WrikeEnterprise teams with more security needs

Visit their pricing page for more information.

Top Tip: The above prices are monthly prices. However, Wrike bills you annually per user. As a result, if you don’t want to invest in a tool for an entire year, Wrike may not be for you.

10. Smartsheet

Price: Starts at $9/month

A screenshot of Smartsheet.
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Smartsheet is a versatile project management software with resource management capabilities to manage projects of all types. 

With Smartsheet, you can monitor the performance of your projects in real time and take informed decisions to accelerate project delivery. 

What we like

  • Smartsheet’s powerful and intuitive spreadsheet-like interface enables you to manage complex projects without getting lost in the process. 

What’s missing

  • Smartsheet is not a simple tool and requires time for team onboarding and training. 

Best for

Smartsheet is best for teams of all sizes that need a versatile project management tool for managing complex projects. 

Top Features

  • Customizable task flows: Design tailored workflows to match specific project requirements. 
  • Real-time reporting: Use Smartsheet’s data visualization tools to gain insights into project progress and performance. 
  • Resource allocation: Assign tasks and deadlines with clear visibility to balance workloads and resources. 
  • Time tracking: Your team can log their hours directly within the platform. 

Tool Integrations

Integrations include Webex, Slack, Google Chat, SharePoint.

Pricing

Smartsheet offers four pricing plans:

PlanCostBest for
Free$0 for 1 userProject management beginners
Pro$9 per user per monthTracking and sharing unlimited projects
Business$32 per user per monthProject + Resource management
EnterpriseContact SmartsheetEnterprise companies

Visit their pricing page for more information.

11. TeamGantt

Price: Starts at $24/month

A screenshot of TeamGantt.
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TeamGantt is a Gantt chart–based platform which facilitates project collaboration and planning. 

With project management features like drag-and-drop timelines, task dependencies, and team availability, TeamGantt is one of the top alternatives to Asana. 

What we like

  • TeamGantt’s intuitive and visually appealing Gantt charts make it easy for users to navigate and use the platform. 

What’s missing

  • TeamGantt can be quite expensive compared to similar tools. 

Best for

TeamGantt is best for teams of all sizes that prefer visual project planning and a Gantt chart–based project management platform. 

Top Features

  • Gantt charts: Get a visual overview of project timelines, tasks, and milestones. 
  • Time tracking: Track project hours accurately and improve project efficiency. 
  • Workload capacity: Easily assess your team’s availability and workload. 
  • Task management: TeamGantt’s intuitive interface lets you add task details, deadlines, and dependencies effortlessly. 

Tool Integrations

Integrations include Slack, Zapier, Dropbox.

Pricing

TeamGantt offers three pricing plans:

PlanCostBest for
Lite$24 per user per monthEffective project management
Pro$59 per user per monthManaging small and large projects
Enterprise $99 per user per monthEnterprise teams

Visit their pricing page for more information.

12. Todoist

Price: Starts at $5/month

A screenshot of Todoist.
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Todoist is a simple to-do list manager that helps you prioritize tasks and get things done. 

Features like sub-tasks, kanban boards, and task prioritization make Todoist a great tool for organizing work and boosting productivity. 

What we like

  • Todoist has a user-friendly interface that’s great for everyday use. 

What’s missing

  • Todoist doesn’t come with resource management or project planning features. 

Best for

Todoist is best for solo users or teams who need an easy-to-use task management tool. 

Top Features

  • Task management: Create tasks, add deadlines, and assign them to team members. 
  • Multi-platform availability: Work from your mobile app (iOS and Android) or on your desktop (Windows or macOS). 
  • Team collaboration: Keep in touch with your team in real time to get work done faster and more efficiently. 
  • Built-in time tracking: See how your team works and spends time. 

Tool Integrations

Integrations include Google Calendar, Gmail, Slack. 

Pricing

Todoist offers three pricing plans:

PlanCostBest for
Beginner plan$0Individuals looking to track progress of their work
Pro plan$5 per user per monthManaging tasks and projects for your team
Business plan$8 per user per monthCollaborating and optimizing team processes

Visit their prices page for more information.

13. GoodDay

Price: Starts at $6/month. 

A screenshot of GoodDay.
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GoodDay is an all-in-one project management platform for managing work, projects, tasks, time, and teams. 

Whether you need to manage your projects or resources, or track your time, GoodDay is a good choice. 

What we like

  • GoodDay is an affordable all-in-one project and portfolio management solution. 

What’s missing

  • GoodDay can have a steep learning curve and take time to get used to. 

Best for

GoodDay is best for startups, midsize teams, or enterprise companies who want a single platform for managing all project workflows. 

Top Features

  • Timeline, board, calendar views: Get a clear and visual overview of your projects and tasks. 
  • Customized workflows: Use predefined views, workflows, or task types to customize your projects. 
  • Track time: Improve your team’s productivity by tracking and analyzing how they spend time on tasks. 
  • Resource management: Plan and manage project resources more easily. 

Tool Integrations

Integrations include Google Drive, Slack, GitHub. 

Pricing

GoodDay offers four pricing options:

PlanCostBest for
Free$0Managing work of up to 15 team members
Professional$6 per user per monthPlanning and managing work with time tracking, Gantt timelines, automations
Business$10 per user per monthAll-in-one work management
EnterpriseContact salesEnterprise teams

Visit their prices page for more information.

Best project management tools: a quick comparison

Here’s a quick overview of our top Asana alternatives.

ToolG2 RatingBest forPricing
Toggl Plan4.6/5Knowledge-based service providersFrom $9 per user/month
Trello4.4/5Companies of all sizesFrom $6 per user/month
Monday.com4.7/5Teams looking for project management and collaborationFrom $10 per user/month
Jira4.3/5Software development teamsFrom $7.75 per user/month
Basecamp4.1/5Entrepreneurs, freelancers, small businessesFrom $15/user per month
ClickUp4.7/5Companies of all sizesFrom $9 per user/month
Airtable4.6/5Companies of all sizesFrom $12 per user/month
Notion4.7/5Teams of all sizes and industriesFrom $10 per user/month
Wrike4.2/5Companies of all sizesFrom $9.80 per user/month
Smartsheet4.4/5Teams of all sizes and industriesFrom $9/month
TeamGantt4.8/5Teams of all sizesFrom $24 per manager/month
Todoist4.4/5Solo users and teamsFrom $5 per user/month
GoodDay4.3/5Startup, midsize, and enterprise companiesFrom $6 per user/month

Asana FAQs

Let’s look at some of the most common questions about Asana.

Is it hard to learn Asana?

Asana’s basic features are relatively easy to learn. However, new users might need some time to familiarize themselves with its advanced features such as goal management, portfolio management, workload management, etc. Also because there are many ways to use Asana, your team may need time to discover ways to use it 

Is there a Google equivalent to Asana?

Google Workspace offers collaboration features that are better then Asana. However, Asana is a comprehensive project management software. Google currently doesn’t offer anything like it. 

Does Microsoft have a program like Asana?

Microsoft Planner offers Kanban boards similar to Asana. But it’s mainly a task management tool, unlike Asana, which offers organizational work management features. Microsoft Planner comes with the MS Office 365 subscription.

The Bottom Line

Finding your ideal Asana competitor should be easier with this list at your fingertips. 

You now know what features and capabilities to look for and can jump to the practical part of your search process. 

Try out 2-3 tools that best suit your needs from the list above and choose the best. You can start with Toggl Plan.

Sign up for Toggl Plan for free.

Toggl Plan vs Asana – Choose The Right Asana Alternative

The Toggl Team

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