Managers should always focus on what really matters – getting work done. But as we’re all expected to get more done in less time, doing everything manually doesn’t cut it anymore. Thus, in an effort to improve daily operations and boost efficiency, businesses have quickly realized the benefits of a dedicated workflow management software.
What is workflow management software? According to Techopedia, workflow management software is designed for setting up and monitoring a defined set of tasks along with its sequence. It helps users in collaborating and automating processes, as well as in defining different workflows for different types of processes and applications.
The benefits of workflow management software
There’s no denying it – best workflow management systems can be expensive. So are they actually worth the money? Although costly, there are also many great benefits associated with these tools that many businesses find worth the investment. Some of the main benefits are:
- reduced need for manual work
- improved accountability
- increased efficiency
- better communication
- streamlined processes
- shorter project timelines
Choosing the right workflow management software
The market of the workflow software has been experiencing steady growth over the last decade. And with so many tools to choose from (all with seemingly similar capabilities), finding the right solution for your business is not an easy task.
To help you find the right one for your team, we’ve put together a comprehensive list of the 16 best workflow management software on the market. Every software listed below:
- is relatively easy to use with a reasonably short setup time
- is by a trustworthy provider, with regular updates and high security
- has features that stand out from other tools
1. Scoro
Scoro is a powerful end-to-end business management solution with all the necessary features for managing a company successfully. Scoro enables you to plan, manage and track projects and your business in one digital workspace. With Scoro, you can streamline workflows, transform the way you work and scale your business with confidence.
Top features
- Highly customizable dashboards
- Project and team management
- Time tracking and billing
- Detailed reporting
What’s special about this tool: Scoro makes it easy to streamline the entire workflow, so you don’t need to get lost in a myriad of tools. You can access all your data instantly, as it is stored in a central place.
Pricing: Free 14 day trial, paid plans from $26 user/month
2. Hive
Hive is a cloud-based workflow software, which means you can easily switch from your computer to a mobile phone. On-premise versions of Hive are available for both Windows and Mac, and mobile apps are available for iOS and Android. Hive allows you to create various tasks, set due dates, assign team members, and add tags to specific processes.
Top features
- Flexible project views
- Templates for repeatable workflows
- Personal dashboard for individual tasks
- Integration with different applications
What’s special about this tool: Hive’s workflow tool sends real-time notifications to let you know if your team is overtasked or underutilized.
Pricing: starting at $12 per month
3. Nifty
Nifty is a cloud-based workflow management platform that allows you to create, manage, and track tasks, as well as set deadlines and assign team members. A relatively new solution, Nifty offers an intuitive UI that’s easy to use even if you never used this type of software before.
Top features
- Gantt chart and Kanban view
- Integrated chat for discussions
- Intuitive interface
- Analytic tool for teams and processes
What’s special about this tool: Nifty’s discussions enable everyone to share ideas, turn ideas into actions, finalize specifications, and gather feedback in real time.
Pricing: 7-day free trial available, plans starting from $39 per month.
4. Backlog
Backlog is a workflow management software suitable for many industries but is one of the best options for developers. It comes with tools that allow you to track the progress of a project by quickly seeing which tasks are completed and which are overdue. Developers can also use Backlog to collaborate on code and breakdown tasks into subtasks and checklists.
Top features
- Bug tracking
- Version control
- Gantt and burndown charts
- IP address control
What’s special about this tool: Backlog is fully integrated with Git and SVN, enabling you to set up private repos and manage source code next to your projects.
Pricing: Free plan available, paid plans from $29 per month
5. Kissflow
One of the oldest names in workflow management software, Kissflow is an intuitive product that comes with a powerful analytics tool and a wide variety of templates. It does a good job at automating workflows and allows users to manage projects easily while collaborating with team members.
Top features
- Process optimization and audit
- Dynamic reporting
- Visual process design
- Drag-and-drop forms
What’s special about this tool: With role-based access control, you can customize what each team member can view and edit based on their role.
Pricing: starting from $390 per month for 20 users
6. Integrify
Integrify is a tool that makes it easy to build workflows and design forms. It’s a good option for project managers who are interested in creating custom dashboards. Integrify includes complex charts and forms and allows the monitoring of users in real time.
Top features
- Parallel or sequential flows
- Single or multi-tiered approvals
- Process templates
- Self-service portal
What’s special about this tool: Integrify is a tool built for rapid process design, allowing users to implement an unlimited number of automated processes with an intuitive drag and drop feature.
Pricing: Available on request
7. Forecast
Forecast is an all-in-one solution that makes it easy to fine-tune workflow, operations, and finances. It uses intelligent project automation and focuses on increasing predictability. Forecast makes it easy to connect all the tools your company uses to streamline your workflow in a single AI-native platform.
Top features
- Work automation
- AI-driven timesheet suggestions
- Resource management
- Team collaboration
What’s special about this tool: Forecast uses machine learning to allow managers to estimate task duration and allocate team members based on availability.
Pricing: From $29 user/month
8. WebProof
A great choice for designers, translators, and other creatives, WebProof is a proofing platform at the core, but also allows users to customize and automate their workflows. It includes an advanced routing flow so you can easily connect relevant team members.
Top features
- Proofing tools
- Task overview
- Status codes
- Advanced routing flow
What’s special about this tool: WebProof is the best choice for publishers who want a powerful proofing solution that also allows them to streamline workflow.
Pricing: Starting from $10 user/month
9. Pipefy
Pipefy is a cloud-based solution that makes it easy to create tasks and track project progress, all with a high level of customization. This software uses a Kanban board so you can see the different phases of a project at a glance. Pipefy makes it easy to customize each task and allows users to share forms with people who don’t use the software.
Top features
- Digital portal creation
- Customizable dashboard
- Form-share with external users
- Kanban boards
What’s special about this tool: One of the cool features that Pipefy brings to the table is the ability to share forms with people who don’t use the software.
Pricing: Starting from $18 user/month
10. SwiftCase
SwiftCase is an all-in-one solution that helps you streamline your work. Thanks to custom workflows, you can automate mundane daily tasks and focus on your high priority projects.
Top features
- Intuitive dashboard
- Forms management
- Graphical workflow editor
- Compliance tracking
What’s special about this tool: SwiftCase’s audit log enables you to retain a full history of the action taken.
Pricing: Free trial available, paid plans available on request
11. TeamWork
Teamwork has an intuitive interface and an extensive set of features that allow users to customize their dashboards. You can choose from four account types, starting from a free plan, and you can easily create an efficient team that can collaborate in real-time on projects.
Top features
- Board view to automate workflows
- Easy collaboration
- Panoramic view of projects
- Time tracking
What’s special about this tool: Project templates in TeamWork allow managers to scale high-performance processes, while board views automate the workflow and help users see all data at a glance.
Pricing: Free plan available, paid plans starting at $10 user/month
Read on: 16 best Teamwork alternatives for work management.
12. Monday.com
Monday.com is customizable workflow software that allows you to manage your team and track project’s progress easily.
Top features
- Multiple project visualization tools
- Customizable workflows
- Integration with various platforms
What’s special about this tool: Monday’s interface is highly intuitive and color-coded, making it easy to set priorities, statuses, and deadlines for various tasks.
Pricing: Free trial available, plans from $8 user/month
Read more: 17 Monday.com Alternatives for Work Management.
13. Quixy
Quixy is a cloud-based workflow management software suitable for both developers and business users with no coding skills. Quixy provides various pre-built solutions for a variety of use cases such as CRM, travel and expense management, and much more.
Top features
- Deployment management
- Software development
- Collaboration tools
- Reports and analytics
What’s special about this tool: Quixy allows you to automate processes and workflows without requiring any coding knowledge.
Pricing: From $10 user/month
14. Automate.io
Automate.io allows users to invigorate their cloud applications and automate all their business processes. With this tool, you can create simple one-to-one automated workflows and sync your data between various apps.
Top features
- Data encryption and lifecycle management
- User segmentation and security
- One-to-one integration
- Multi-app workflows
What’s special about this tool: Automate.io is simple and intuitive to use thanks to its visual integrations and drag-and-drop capabilities.
Pricing: Free trial available, paid plans from $49 per month
15. Samepage
Samepage is an all-in-one team collaboration software that combines task management and team chat with video calling, file sharing and document approval in a cloud-based workspace. The software makes it easy for teams to communicate, run meetings, and manage projects.
Top features
- Backlog management
- Status tracking
- Supports scrum
- Discussion boards and real-time editing
What’s special about this tool: Samepage has a built-in video conferencing feature that enables you to have meetings online.
Pricing: Free trial available, paid plans starting from $7.50 license/month
16. Nintex
Nintex is a workflow management solution that caters to a variety of industries and enables to quickly and easily manage, automate, and optimize business processes.
Top features
- Drag-and-drop visual design tools
- Easy collaboration
- Process mapping
- Process analytics
What’s special about this tool: Drag-and-drop visual design tools make it easy to visualize and automate even the most sophisticated processes across systems.
Pricing: From $875 per month