Top Time Management Strategies to Keep Employees Stay on Track

ProofHub
ProofHub Blog
Published in
6 min readApr 5, 2018

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The uncomfortable truth is that we all want to get the right things done at the right time and when we fail to, in despair, we wish for more time but we only get 24 hours, 1,440 minutes or 86,400 seconds each day. Many of us have more things to do than the actual hours of the day. So, are you facing the same struggle?

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How long does it take you to complete something? Are you not able to do enough in the time you have? If the answer for all this is a yes, then you need to figure out how you spend your time throughout the day.

Master your life = Mastering your time

Brian Tracy presents a brilliant new approach to time management in his book titled Master Your Time Master Your Life. It explains how to gain control of your time and accomplish far more, faster and more easily than ever.

How to improve time management

This is for anyone in college, at work, young, old or whosoever struggling with time. Because anyone who knows the fine art of managing time will always play well in the field.

How? What are the must-to-know time management strategies?

Here’s how you can do it:

Set your smart goals

What is important is having a real idea of your destination. Know what you want to achieve and then commit to it. Set a SMART (specific, measurable, action-oriented, reasonable, timely) goal that defines what needs to be done to ultimately create success and improvement. By setting such goals, you will know where you have to devote a bulk of your time each day. Also, you will be able to better prioritize your workload while managing time better.

Invest in a time tracking tool

Time is always limited for all to focus on what matters the most and it is on you how you spend your time. Our modern technology offers a time tracking tool for task organization to promote productivity. Not only will you be able to manage your time but also have an eye on your project to make sure it stays on track.

Pro tip: ProofHub is one of the smart time management tools that can help you understand how to spend your time.

Don’t procrastinate

Sometimes you just need a good start to keep yourself going in the right direction. And those who procrastinate fail to get through this. About 20% of adults claim to be chronic procrastinators, based on research by Joseph Ferrari, a psychology professor at DePaul University. When you are facing a dreading task, procrastination will be certain and will result in poor time management. So, understand why you procrastinate and “eat that frog” first thing in the morning to avoid the worst consequences later.

The Pomodoro technique

Time management can be a challenge when you face a series of task and Pomodoro technique is one possible solution. It is simple: you have to just break down your tasks into time blocks. This trains your brain to focus for short periods on one task without shifting your focus. By implementing this, you will be able to improve your concentration and get more things done soon.

Be focused on the task at hand

According to research from the Human-Computer Interaction Institute at Carnegie Mellon University it can take up to 25 minute just to regain focus after being distracted. And when you lose focus, it will take the same time to get into the flow. Keep aside all the things that make you lose your focus competing for your attention and see how you will save a lot of your time. When you get your focus right, your brain will process the information in one direction, and your time management will improve rapidly.

Smart way of prioritizing

Most people struggle with prioritization because they are doing it the wrong way. The right way of prioritizing should always start with removing the tasks that you should not be performing. Then pick out the task that is most valuable and you have all the resources to do it. Keep your priorities simple and clear, without wasting your time on non-priorities.

Eisenhower’s principle to separate urgent from important tasks

How do you beat the stress of high workload, and when you have many urgent tasks on your to-do list but a very few days to complete it? Eisenhower’s principle helps you find which are your urgent and important activities. These are the two kinds of problems where the urgent are not important and the important is never urgent. It is your job to separate your tasks into what is urgent and what is important that can be put off until tomorrow. So, if you have got a limited amount of time for the day and you probably have too much on your plate, manage your tasks according to the principle.

Keep yourself stress-free

Let go of stress as it leaves a negative impact on time management and in turn on your performance. Stress is basically when you have so many things on your mind that leave it impossible to focus on one task at hand. The more simply you are able to manage your work, pressure and avoid backlogs, more proactively you will improve your time management skills.

Conclusion

Don’t forget- “either run the day or the day runs you”. Once you master the art of time management, you will be the master in running your day the way you want. So, these time management tips are good to go for you to use your time wisely. Your days will go smoother and your life will be amazing. Good luck!

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