PMO Best Practices: 7 Steps for Better Schedule Management

MPUG

A few years ago, I was hired as a Project Management Office (PMO) consultant for a software products company. My assignment was to setup their PMO, implement best practices, and oversee projects for twelve months before handing over the setup to the client.

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Why PMOs Fail: 5 Shocking PMO Statistics

Keyedin

As you can see from the quotes below, there is much to be concerned about as you set up your PMO and Project Portfolio Management (PPM) strategy. Since 2008, the correlated PMO implementation failure rate is over 50% (Gartner Project Manager 2014). One of the overriding issues fueling these poor stats is the fact that in many organizations, there is a wide gap between what the PMO is doing and what the business expects.

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Project Prioritization as a Savvy PMO

Planview

Regardless of whether you’re still learning how to prioritize projects or you’re a seasoned veteran, you can walk away from this blog knowing how to become a Savvy PMO. It may require a little experimenting to find the right method to match the needs of your PMO and organization.

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Why PMOs Fail: 5 Shocking PMO Statistics

Keyedin

As you can see from the quotes below, there is much to be concerned about as you set up your PMO and Project Portfolio Management (PPM) strategy. Since 2008, the correlated PMO implementation failure rate is over 50% (Gartner Project Manager 2014). One of the overriding issues fueling these poor stats is the fact that in many organizations, there is a wide gap between what the PMO is doing and what the business expects.

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Webinar Recap: Best of Microsoft Inspire 2019

MPUG

Please find below a transcription of the audio portion of Leonardo Nogueira and Larry Mead’s Best of Microsoft Inspire 2019 webinar being provided by MPUG for the convenience of our members. Kyle: Hello everyone, and welcome to today’s MPUG Webinar, the best of Microsoft Inspire 2019. Welcome everybody, should have my opening title screen out here of Best of Microsoft Inspire 2019. The post Webinar Recap: Best of Microsoft Inspire 2019 appeared first on MPUG.

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The Ultimate Guide to Easy Dashboards for Projects

Girl's Guide to PM

The more they understand about the project management process for monitoring and controlling – and your dashboard is part of that – the more likely they are to keep the data up to date. Further Reading: Project Management Metrics, KPIs, and Dashboards : A Guide to Measuring and Monitoring Project Performance 3rd Edition, Harold Kerzner Balanced Scorecards and Operational Dashboards with Microsoft Excel 2nd Edition, Ron Person.

2019 280

The Ultimate Guide to Project Dependencies and Constraints

Girl's Guide to PM

Set up a dependency/constraint log using an existing template from your PMO or by designing your own. However, this does not excuse you, as the project manager, from monitoring them all. Step 5: Agree How You Are Going to Monitor the Dependencies and Constraints. No project happens in a vacuum. Projects are constrained by and are dependent on the environment in which they are taking place – both the corporate environment and the wider environment outside the company.

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Ask A PM: How to Convince My Team to Use Time Tracking

LiquidPlanner

Whenever I have had to do timesheets, I’ve had project tasks on the list, but there is always something else that takes up time in the week that you have to account for, such as a PMO meeting, mentoring a new starter, reviewing a process, attending a random meeting for your manager… these things also need to be on the timesheet so you get the full picture. Monitor compliance. Dear Elizabeth: I’m trying to implement time tracking with my team.

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Agile Project Management vs. Managing Agile Projects

Keyedin

For example, instead of getting to the end of a long project only to find numerous flaws in the end product that require a whole new set of deliverables, Agile’s continuous feedback and testing during sprints mean that deliverables can be improved or changed without causing chaos in project management office (PMO) or breaking promises to customers. Speaking of your PMO … Managing Agile Projects. Serious business or herding cats?

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Getting Started with Agile Portfolio Management

Keyedin

Tom Raper, our excellent Director of Product Solutions, had the opportunity to present a session at the PMO Symposium earlier this month. You can also read more about our key PMO Symposium takeaways. Monitor performance and address variances on a real-time basis. Your PMO should translate the needs of leadership to action, while also providing data that allows them to adapt mid-deliverable.

2019 60

The Future of Resource Management: Are You Prepared?

Keyedin

If they have an entire PMO to manage, this skill might very well hold the key to that PMO’s future—as a trusted business partner or as a department that produces very little business value and may very well be on its way out. The future PMO may consist of automated assignments handed out to workers across the globe using multiple languages and possessing specialized skills, with artificial intelligence (AI) literally running the whole thing.

2019 60

The Top Five Skills for Project Leaders

Strategy Execution | PMO Perspectives

To proactively manage risk, here are the key areas to focus on: Identify market variables that could impact your initiative’s success and monitor them regularly. Continuously monitor for all of the above and raise a red flag at the first sign of trouble. This post first appeared on PMO Perspectives Blog. Business leaders and corporate executives need to find the optimal way to achieve growth while at the same time, manage the risks.

2019 63

Five Best Practices for Allocating Resources

Keyedin

PMO leaders, like Game of Thrones, it’s “allocate or die” The highest-rated fantasy TV show ever is about to start its eighth and final season. In that spirit, we offer five best practices and their corresponding pain points to help you gain the transparency and control you need to prioritize your people and experience more success in your resource-centric program management office (PMO). Get clear and monitor staffing SLAs and impact of delays.

2019 60

Five Best Practices for Allocating Resources

Keyedin

PMO leaders, like Game of Thrones, it’s “allocate or die” The highest-rated fantasy TV show ever is about to start its eighth and final season. In that spirit, we offer five best practices and their corresponding pain points to help you gain the transparency and control you need to prioritize your people and experience more success in your resource-centric program management office (PMO). Get clear and monitor staffing SLAs and impact of delays.

2019 60

Lessons Learned from Pilots … for Safe and Successful Projects

MPUG

I suggest that every project manager explore this view on successfully handling command and control, and that they apply those lessons within your PMO. For pilots in the air, the acting Captain is focused on flying the aircraft, while the 1st Officer is monitoring all details of the flight, including communications. Wheels up!

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The core components of IT Portfolio Management

Keyedin

4 Manage and review the portfolio: The portfolio has to be actively managed and monitored. Many businesses use a centralized Program Management Office (PMO) to get financial work progress updates from project leaders. IT portfolio management emphasises a strategic focus on goals such as revenue growth, cost reduction, regulatory mandate and business continuity rather than just typical operational objectives such as project cost, timescales and deliverables.

Improving the Repeatability, Efficiency and Quality of Professional Services Delivery

Keyedin

One answer to this problem is to set up a program management office (PMO). The focus of a PMO is to act as a central ‘hub’ for all project related information. On a day to day basis, the PMO will monitor the performance of projects, track their associated budgets and ensure resourcing requirements can be fulfilled across the business. We have an number of resources available in our blog to help you set up and establish a PMO, you can read more here.

2019 65

Is DevOps Possible Without Agile?

Strategy Execution | PMO Perspectives

Or continuous monitoring which in addition to making sure the application performs as expected is also used to identify areas of potential improvements. This post first appeared on PMO Perspectives Blog. A few months ago, I was having a coffee with a fellow Agile Coach talking about DevOps when he suddenly says “what is DevOps anyway?”. To which I replied, “You’re right!”. Sounds like a joke? It’s not! In IT projects DevOps is nothing more than pure Agile implemented properly.

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The core components of IT Portfolio Management

Keyedin

4 Manage and review the portfolio: The portfolio has to be actively managed and monitored. Many businesses use a centralized Program Management Office (PMO) to get financial work progress updates from project leaders. IT portfolio management emphasises a strategic focus on goals such as revenue growth, cost reduction, regulatory mandate and business continuity rather than just typical operational objectives such as project cost, timescales and deliverables.

Strategic Portfolio Management 101

Keyedin

“I was told there would be no math” If agility is now a prerequisite for firms to continuously execute on their digital strategy, then PMO leaders need to double down on linking product outcomes to this particular business strategy. Do you have overarching themes to inform your strategic PMO? Performance monitoring – Reporting, KPIs and other guardrails that show you’re “making the grade” in strategic portfolio management.

Strategic Portfolio Management 101

Keyedin

“I was told there would be no math” If agility is now a prerequisite for firms to continuously execute on their digital strategy, then PMO leaders need to double down on linking product outcomes to this particular business strategy. Do you have overarching themes to inform your strategic PMO? Performance monitoring – Reporting, KPIs and other guardrails that show you’re “making the grade” in strategic portfolio management.

Improving the Repeatability, Efficiency and Quality of Professional Services Delivery

Keyedin

One answer to this problem is to set up a program management office (PMO). The focus of a PMO is to act as a central ‘hub’ for all project related information. On a day to day basis, the PMO will monitor the performance of projects, track their associated budgets and ensure resourcing requirements can be fulfilled across the business.

2019 60

Resource, Cost, Deliverables and Benefits – 4 Key Factors affecting the successful deployment of PPM

Keyedin

We’ve talked a lot about the dangers of an underperforming PMO and then covered in more detail the characteristics of a strong PMO. By providing the PMO and executive team with a pragmatic, information focused solution that manages resources, costs, delivery and benefits; we are able to step into the chaos and quickly start to deliver clarity and visibility.

2019 60

Resource, Cost, Deliverables and Benefits – 4 Key Factors affecting the successful deployment of PPM

Keyedin

We’ve talked a lot about the dangers of an underperforming PMO and then covered in more detail the characteristics of a strong PMO. By providing the PMO and executive team with a pragmatic, information focused solution that manages resources, costs, delivery and benefits; we are able to step into the chaos and quickly start to deliver clarity and visibility.

2019 60

Project Management Glossary: 200+ Terms PMs Frequently Use

Epicflow Blog

is a structured collection of items used to monitor and confirm that the number of required steps for a task or project completion have been taken. is a process of constant monitoring of project activities’ quality and its improvement. Project Management Office (PMO) . If you’re engaged in project management or your occupation is somehow related to it, you should have an eye for project management terms.

Project Management Glossary: 200+ Terms PMs Frequently Use

Epicflow Blog

is a structured collection of items used to monitor and confirm that the number of required steps for a task or project completion have been taken. is a process of constant monitoring of project activities’ quality and its improvement. Project Management Office (PMO) . If you’re engaged in project management or your occupation is somehow related to it, you should have an eye for project management terms.

Taming the Project Elephant, One View at a Time

Keyedin

Execution-level and PMO (program/project management office) staff can gain an immediate understanding of how much employees were spending while working on individual projects. From execution to executive level, a wide range of customizable dashboards help monitor project, program and portfolio risk and resource usage, providing a true view of current commitments, chargeability and more.

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Handling Project Manager Responsibilities and Roles through Project Management Software

Paymo App

Coordinate and monitor different projects throughout their different phases*. Collaborate with sponsors and the project management office (PMO). Motivate, mentor, and monitor team members. Monitoring. Project and team monitoring is an ongoing process. If you manage a company’s entire project portfolio or are constantly monitoring different projects at the same time, a Portfolio Gantt Chart will offer a bird’s-eye view of all active projects.

Five Steps to Rapid Recovery of Failing Projects

Strategy Execution | PMO Perspectives

As the team monitors the execution of each inch stone, it will conduct variance analysis at the end of each week. The five steps above are crucial for monitoring your projects and improving them before they reach “failed” status. This post first appeared on PMO Perspectives Blog. Project failure can occur for an infinite number of reasons. Sometimes it’s out of your control.

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Webinar Recap: Agile Series Part 3 – Best Practices & Real World Use of Agile with MS Project / Project PPM

MPUG

Let’s share the whole monitor. So we talk about interfaces, but we talk about that one version of the truth, or touch the data once so that my team members are progressing it, my project managers are updating and forecasting, my PMO manager is looking out and creating prioritization, steering committee reports. So if you want to just give me a conversion because I’m switching between monitors here. And he really is sitting in charge of kind of the PMO.

2019 40

Great Team but Poor Project Management? You Could Be Crippling Your Business’s Success

Proofhub

The five stages of project management include planning, initiating, executing, monitoring, and closing. That means that 75% of PMO directors prioritize creating a culture of project management. Finding top talent can be like looking for a needle in a haystack. But once you find the skilled, knowledgeable, and hardworking employees you need, your business is on the path to success. Right?

2019 60

Applying New Skills in the Project Workplace with Coaching

Strategy Execution | PMO Perspectives

We do this by monitoring performance against pre-established milestones and plans. This post first appeared on PMO Perspectives Blog. However good our intentions might be, we forget things very quickly after we’ve learnt them. Research from Hermann Ebbinghaus (1850-1909) over a hundred years ago tested the theory, and it still holds true today.

2019 42

The Case for the Program/Project Management Office

Keyedin

Truth is that systems and technology are now able to monitor and measure so many data points that it can be difficult to see the wood for the trees. The term PMO (Program/Project Management Office) has been given to this coordination activity. The PMO is able to provide clarity of vision, create links between the project teams, establish common standards in methods and reporting, create a shared knowledge base and foster a collaborative environment. It's a team effort.

2019 60

The Case for the Program/Project Management Office

Keyedin

Truth is that systems and technology are now able to monitor and measure so many data points that it can be difficult to see the wood for the trees. The term PMO (Program/Project Management Office) has been given to this coordination activity. The PMO is able to provide clarity of vision, create links between the project teams, establish common standards in methods and reporting, create a shared knowledge base and foster a collaborative environment. It's a team effort.

2019 60

Webinar Recap: Understanding Dependencies, Leads, and Lags with MS Project

MPUG

Also, we are going to see how Microsoft Projects software that is the latest, being 2019, handles dependencies, as well as leads and lags. As early as 2009, 2010, nearly 11 years before I was working as a PMO.

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