Best 9 Project Management Software for SMBs in 2023
Project management software is the backbone of any business. It’s the way you manage your team and keep track of their work to know when things are going well or when you need to make changes.
No matter how small or large, every company needs a good project management system to keep on top of its projects.
It’s not always easy to find the right software for your startup or business. That’s why we’ve prepared this list of the best project management software for SMBs in 2022.
We’ve tried to filter through all the options and narrow down this list of best project management software.
So without any further ado, let’s get started…
The 9 Best Project Management Software for SMBs in 2023:
1. ProofHub
ProofHub is a fully-featured project management software that assists project managers in effectively planning projects, collaborating with teams, and organizing work.
This software does not require technical knowledge; even a beginner can use ProofHub without hassle.
It offers essential features like timesheets, calendars, milestones, to-do lists, notes, Gantt charts, chat, and discussions.
Features of ProofHub:
Task Management:
With ProofHub’s task management feature, you can make task lists and assign tasks to one or more team members with just a few clicks.
Not just this, you can even split a task into manageable subtasks. To further categorize and define each task, you can add custom labels.
Additionally, it offers features like file attachments, Set dates, Set estimates, and time tracking.
Custom roles:
Custom roles are helpful in ensuring that project information is only accessible and accessed by the right person.
This feature allows you to assign responsibilities and select who can see what details and who can work on a given project depending on their roles.
Gantt charts:
Proofhub’s Gantt charts let you plan projects and visualize their performance in real time. In addition, it provides a perfect means of informing clients and other team members about the latest project updates.
You can use these Gantt charts to define dependencies between tasks and pinpoint crucial areas that will help you deliver a project on time.
Kanban Board:
ProofHub offers a Kanban board feature to get a clear view of your work process. You can visualize tasks going through several stages on a Kanban board and enable team members to self-manage with a clearer idea of workflows as tasks move from one step to the next.
Announcements:
Project managers can make announcements using this “announcement” feature. They can share information or updates that may not be project related. For example, it might be a message congratulating someone on their accomplishments, praising them for good work, or even wishing them a happy birthday.
Custom Reports:
Custom Reports provide a graphic representation of all completed and incomplete tasks. This feature allows you to keep track of all task progress reports and manage them as per their deadlines.
Pricing of ProofHub:
Proofhub offers two different pricing plans that start from $45 per month. Users can pay on a monthly or yearly basis. It also provides a free trial for 14 days to enjoy the functionalities of this project management software.
“Manage projects successfully and exceed client expectations. Try ProofHub Now.”
2. Orangescrum
Orangescrum is a project collaboration and task management software with a comprehensive set of features to help teams and organizations to effectively plan, manage, and track their projects at one place!. It’s a simplified Project Management and Collaboration software for teams of all sizes. The tool aims to provide a comprehensive solution for project management, empowering teams to streamline their processes, improve collaboration, and deliver projects successfully.
Orangescrum Cloud edition offers Scrum Project Management capabilities such as Epics & Stories, Sprints (tasks & subtasks), Scrum Boards, Sprint reports & Velocity chart. The Self-Hosted editions are alike in their feature offerings and allow from 10 to unlimited users, projects & tasks.
Orangescrum offers a mobile app for both iOS and Android platforms, allowing team members to access and manage projects on the go.
Here are some of the key features offered by Orangescrum:
Project Management and Planning: It allows you to create projects and define their objectives, milestones, and timelines. You can set up project templates, assign team members, and allocate resources to ensure smooth project planning.
Task Management: You can create and assign tasks to team members, set due dates, and track their progress. You can organize tasks using task lists, kanban boards, or Gantt charts to visualize project workflows.
Time Tracking: The time tracking functionality allows team members to log the time spent on each task. This feature helps in measuring productivity, identifying bottlenecks, and estimating project timelines accurately.
Collaboration and Communication: Effective collaboration among team members made possible by providing features such as task comments, file sharing, and email notifications.
Resource Management: You can manage and allocate resources efficiently. Assign team members to tasks, track their availability, and manage workloads to ensure optimal resource utilization.
Document Management: Store and manage project-related documents in a centralized repository. Team members can access and share files, ensuring everyone has the latest version and reducing the chances of information silos.
Integration Capabilities: Orangescrum integrates with popular third-party tools and services such as Google Drive, Dropbox, GitHub, and more. This enables seamless data exchange and enhances productivity by connecting Orangescrum with other tools used in your workflow.
Customization: Customization options to adapt the tool for your specific project management needs. You can customize workflows, add custom fields, and define user roles and permissions to match your organization’s requirements.
Reporting and Analytics: Orangescrum provides various reporting and analytics features to gain insights into project progress, team performance, and resource utilization. You can generate reports, export data, and visualize project metrics using charts and graphs.
Orangescrum Pricing:
Orangescrum offers different pricing plans to cater to the needs of various organizations.
Basic Plan: Free for up to 3 users with limited features.
Startup Plan: Starts at $9 per user per month, billed annually. This plan includes advanced features like task management, time tracking, collaboration tools, and more.
Business Plan: Starts at $25 per user per month, billed annually. In addition to the features in the Startup Plan, it offers advanced reporting and analytics, resource management, document management, and customization options.
Enterprise Plan: Custom pricing based on specific requirements. This plan provides additional enterprise-level features, including dedicated account management, priority support, and custom integrations.
3. Asana
One of our top recommendations for project management software that you might want to keep in mind is Asana. This software will automate many of your most time-consuming communication and teamwork tasks.
Moreover, Asana is a cloud-based project management platform that lets you manage all aspects of your project from start to finish.
Asana was created to help small businesses get organized, but it has quickly grown into a powerhouse of productivity tools that can be used by everyone from start-ups to Fortune 500 companies.
Features of Asana:
Task prioritization and scheduler:
Asana offers users the option to add, schedule, and prioritize tasks in a variety of formats, including task lists, kanban boards, and Gantt charts.
Security:
Asana complies with the highest security requirements to secure your projects and business communications since it recognizes that they are sensitive corporate information.
Files storage:
Asana comes with the task file attachment feature, and you can save any essential project files and documents so that your team will always have access to them.
File Uploads:
Asana lets you upload files, whether spreadsheets, PDFs, documents, or images.
Repeated tasks:
Asana allows you to decide whether to repeat that particular task weekly, monthly, or yearly. Not only this, but you can also set a custom duration for your repeated task.
Pricing of Asana:
There are four plans available in Asana. Basic is the freemium version, and its premium plan starts from $10.99 per month.
4. Wrike
Wrike is the most popular project management software for small to medium-sized businesses. It’s designed to help you collaborate with your team, manage projects from start to finish, and stay on top of deadlines and budgets.
It has a user-friendly interface that makes it easy for anyone to use, regardless of their level of experience with project management software. For example, you can use onboard new employees in seconds, allowing you to focus on what matters.
Features of Wrike:
Dashboards and budget reports:
Wrike’s Report Building feature enables users to build unique budget reports. You can make a budget dashboard using their “custom fields” feature.
Real-time collaboration:
A modern project management tool that provides real-time collaboration features for teams of any size.
User-Friendly Dashboard:
Wrike’s dashboard is very user-friendly, unlike other project management tools. It has three panes that provide a consolidated view of the whole workflow, allowing you to examine both an overview and the complete details without leaving the current page.
It is simple to manage resources since the first pane gives access to all projects, teams, and financials. The next pane includes tools for creating tasks, assigning tasks, and setting due dates for each task. And in the far right pane, you can get details of your current tasks and subtasks.
Supports Mulitple Devices:
One of Wrike’s key features is collaborating on projects across various devices. This means that employees can access files from their laptops or smartphones while on the go.
Pricing of Wrike:
Wrike has four premium plans starting from $9.80 per user per month.
5. Zoho projects
Zoho Projects is a project management software designed for small and medium businesses. It allows you to manage your projects from start to completion, and it can help you save time and money.
It is designed for teams, so everyone on your team can access the tools they need to complete their tasks. You can assign tasks and track progress, manage budgets and deadlines, keep track of expenses, and more. You can even create a team dashboard to see how each member is doing at a glance.
Features of Zoho Projects:
Project creation:
Create a new project by selecting one of the available templates or create a custom template using the drag-and-drop editor, add tasks and resources, assign team members, and set due dates for each task.
Blueprint:
You can use this feature to create a digital sketch board to understand the whole project development process. In addition, this feature automates and streamlines the visualization process.
Customize Gantt charts:
With Zoho Projects, you can customize Gantt charts as per your needs and export task data as needed. In addition, you can move tasks across the chart to change the order in which they appear. This makes it easy to make changes to your plans.
Pricing of Zoho Projects:
Zoho Projects offers a free plan with a maximum of three users; after that, you must pay a monthly fee of at least $4.
6. Monday.com
Monday.com is a web-based project management tool that helps you keep track of your projects, tasks, and deadlines. It allows you to create lists for your projects and assignments, set due dates for each item, assign tasks to team members, track progress on individual items, and manage files related to each project.
Features of Monday.com
User-friendly interface:
You don’t need to spend hours on training because Monday.com has a very simple, user-friendly interface that makes it easy to onboard your employees.
Integrations:
Monday.com is compatible with many different systems, including Microsoft Teams, Adobe Creative Cloud, Outlook, and many more.
CRM Function:
Its CRM features assist businesses in managing their sales funnel, tracking leads and customers, and closing more sales.
Automate recurring tasks:
You can use its in-built if/when/then statements to automate your frequent or recurring operations.
Pricing of Monday.com:
Monday.com premium plans start at $9 per month per user. It also offers a free plan to explore the features.
7. Basecamp
Basecamp is another web-based project management tool that makes it easy for teams of any size to manage their projects and communicate effectively with one another. The platform offers a variety of tools for planning, tracking, and reporting on projects.
Features of Basecamp:
Collaboration tools:
Basecamp has a plethora of collaboration tools, including real-time communication features that reduce the need for third-party solutions. It also offers message boards, group chats, and pings.
Client Access:
Unlike other project management software, Basecamp allows you to configure specific access settings for customers, allowing you to offer them direct access to monitor the status of your ongoing projects.
Hey! Menu — This feature centralizes alerts from new messages and assigned tasks to reduce notification interruptions. Allows users to focus on their tasks while accessing all alerts from a single box.
Pricing of Basecamp:
Basecamp costs $11 per user per month.
8. Trello
Trello is another popular project management software with an eye-catching Kanban-style interface. Trello is ideal for marketing projects, content teams, customer support monitoring, HR tracking, sales funnels, and Agile project management.
This web-based system includes tools for defining projects, their objectives, and the workflow, ensuring that projects are executed in the order they were planned.
Features of Trello:
Time Tracking:
With the help of this feature, you can keep track of the time spent on specific tasks and can either charge that time to the client.
Trello board:
A Trello board is a collection of lists often shown as cards and used by you and your team to arrange projects. This makes it easier for users to access project data, including any active ideas, tasks that need to be completed, and team members. This keeps you informed and simplifies tracking progress.
Checklists & due dates:
Checklists and due dates might help you meet deadlines. This tool helps you track essential tasks, dates, and products.
Security & Privacy:
Trello understands the importance of privacy and security. Depending on the price plan you select, you will receive different levels of protection.
Pricing of Trello:
Trello has a free plan; however, it also offers three monthly subscription plans starting from $5.
9. Planable
Planable is a platform for streamlining marketing content creation, planning, and approval process for large-scale projects or campaigns. Tailored for teams of all sizes, Planable is a great solution for project management and collaboration, geared towards enhancing workflow processes, fostering seamless collaboration, and ensuring successful project delivery.
Here are Planable’s key features for project management:
1. Visual content calendar: Planable’s calendar view is a powerful tool for project planning and organization. It offers an overview of all content-related campaigns and projects, helping marketers effectively create, schedule, and manage content.
2. Real-time collaboration: Planable is great at fostering real-time collaboration among team members. This feature promotes efficient communication and teamwork by commenting, feedback and a notification center which keep everyone in the loop by providing notifications for updates, comments, and mentions. This ensures that important discussions are not missed, enhancing project transparency.
3. Tailored approval workflows: in Planable you can create custom approval workflows that align with your team’s specific content review and approval processes. This feature is particularly valuable for maintaining content quality and consistency.
4. Custom roles & permissions: Different projects may require unique roles and permissions for both internal team members and external collaborators. This feature enhances security, control, and flexibility.
Planable pricing offers:
Unlimited free plan: with access to all its features. The only limitation is the number of posts you can publish, which is 50.
Basic plan: you get unlimited posts, 2 approval types (none & optional), and 4 pages per workspace for $11/user per month.
Pro plan: extra to the basic plan, the Pro plan allows you to set 10 pages per workspace, another view for your content (grid) for $22/user.
Enterprise plan: custom pricing with features as multi-level approvals, list view for fast content approvals and a dedicated account manager.
Bonus Tool: Smartsheet
Smartsheet is a cloud-based project management tool that helps you to organize your daily tasks. It has been around for over a decade and has been used by millions of people worldwide.
It’s perfect for small businesses looking for a way to manage projects without hiring someone full-time.
“Plan, organize and deliver project successfully with ProofHub. Get a demo!”
Features of Smartsheet:
Project Templates:
Several templates are available for various project types, including clients and customers, general management, finances and accounting, HR, marketing, and IT. In addition, there are several use cases available for each category.
Security standards:
It offers several security measures, including secure data centers, single sign-on (SSO), two-factor authentication (2FA), and AES 256-bit addressed encryption.
Custom automation:
You can create custom automation using the workflow tools by using a sequence of when/if/then statements to execute particular tasks.
Third-party app integrations:
It smoothly integrates with popular cloud apps, including Microsoft Office 365, DocuSign, Google G-Suite, Slack, Dropbox, Zapier, Evernote, OneDrive, and Marketo.
Pricing of Smartsheet:
Smartsheet offers a 30-day free trial, and the pricing starts at $7 per month.
Final Thoughts:
Project management software is an excellent tool for any business. It helps you manage your projects, stay on schedule, and get everything done.
In our list of the best 8 project management software for SMBs in 2022, we’ve chosen some of the best software available today.
All of these tools have been tested by our team according to their features, user experience, pricing, and ease of use. We hope you find this helpful and decide which software is right for you.
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