1. Toggl Track
Price: Starts at $10/month
Toggl Track is a simple yet powerful time-tracking tool that you can use to track time, manage projects, and organize tasks.
Toggl Track also helps you measure profitability and productivity in a user-friendly way that needs no training.
What we like
- Toggl Insights feature lets you easily see how profitable projects and employees are.
You can generate profitability reports that calculate billable hours, track labor costs, and analyze project or client profitability. Also, you can track billable hours and expenses over time to forecast future revenue.
What’s missing
- Toggl Track doesn’t have some project management features like timelines or Kanban boards. But its seamless integration with Toggl Plan, our powerful project management software, solves this problem.
Best for
Toggl Track is best for professional service teams who want to track time and project progress effortlessly with an intuitive tool.
Top features
- One-click timer: Make it easy for your team to track time. Start and stop the timer with one click and let Toggl Track do the rest.
- Project and task organization: Organize projects and tasks by clients. Track time spent on tasks. Mark tasks done.
- Task estimates: Set estimates for how long tasks should take so that you can plan and manage your workload more effectively. Track estimated vs. actual progress on the time spent on a project.
- 100+ Integrations: Toggl Track seamlessly integrates with hundreds of popular tools, including Toggl Plan, so you get powerful project management features.
- Detailed reports: See how your team spends work hours so you can improve productivity and profitability. Derive project insights by tracking estimated vs. actual efforts and costs. Create custom charts and report dashboards to report project progress to clients.
Tool integrations
145+ integrations, including, Toggl Plan, Asana, Jira, and Notion.
Pricing
Toggl Track offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Personal use |
| Starter | $10 per user per month | Teams with basic time-tracking needs |
| Premium | $20 per user per month | Teams of all sizes who need online and offline functionality for tracking time and profitability |
| Enterprise | Custom pricing | Enterprise teams |
Visit the pricing page for more information.
Top Tip: All Toggl Track premium plans come with a free, 30-day trial.
2. Toggl Plan
Price: Starts at $9/month
Toggl Plan is an easy-to-use, visual project management tool for planning and scheduling project tasks and team resources.
Its seamless integration with Toggl Track means you can track time effortlessly directly from Toggl Plan.
What we like
- Toggl Plan’s drag-and-drop interface is user-friendly and lets you quickly create and adjust project plans and team schedules.
The interface is also highly visual. You can easily see projects, workloads, and schedules at a glance to understand who’s working on what and when. This makes it easy to schedule and get work done on time without overworking your team.
What’s missing
- Toggl Plan lacks task dependency features. This can be a downside for teams used to planning projects with complex task relationships.
Best for
Toggl Plan is best for knowledge-based teams who want an intuitive and simple project management tool with powerful time-tracking integration.
Top features
- Drag-and-drop project scheduling: Easily plan and rearrange your tasks and projects with a simple drag-and-drop action.
- Resource planning: Plan your resources effectively to make sure nobody works too much or too little.
- Team timeline: View your team’s activities clearly on a timeline, showing who is working on what and when.
- Kanban boards: Use Kanban boards to manage your tasks and visually track workflow stages and progress.
- Seamless integration with Toggl Track: Integrate seamlessly with Toggl Track and track how much time each project or task takes.
Tool integrations
Integrations include Toggl Track, Slack, and Google Calendar.
Pricing
Toggl Plan offers a free version and two paid plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 per user | Solo users with basic project planning and visualization needs |
| Team | $9 per user per month | Medium-sized teams who have more advanced project planning and visualization needs |
| Business | $15 per user per month | Large teams with complex project planning and visualization needs |
Visit the pricing page for more information.
3. ClickUp
Price: Starts at $10/month
ClickUp is an all-in-one project management tool with features for organizing tasks, managing projects, and basic tracking time.Â
What we like
- ClickUp’s free plan comes with features like whiteboards, Kanban boards, sprint management, and a real-time chat.
What’s missing
- ClickUp comes with basic time tracking features. While you can track the time spent on tasks, you cannot analyse how it’s being spent to improve project profitability or team productivity.
- Also the free plan doesn’t have built-in time tracking features. You can integrate third-party tracking apps to fill this gap.
Best for
ClickUp is best for teams who need a feature-rich project management tool with advanced time-tracking features.
Top features
- Built-in time tracking: In the paid plans, you can track the time you spend on each task right inside ClickUp, so it’s easy to manage your work hours.
- Multiple project views: View your projects in different ways, like lists, boards, calendars, or Gantt charts, to suit your working style.
- Native integrations: ClickUp integrates smoothly with many other tools you might use, like communication apps, cloud storage, and CRM systems.
- Time estimates and reporting: You can set how much time you think tasks will take and then see detailed reports on the actual time spent.
- ClickUp AI: Use pre-built prompts to summarize task updates, comment threads, and meeting notes.
Tool integrations
Integrations include Microsoft Teams, Harvest, and Slack.
Pricing
ClickUp offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users with basic project scheduling needs |
| Unlimited | $10 per user per month | Small teams who need access to project scheduling and project visualization features |
| Business | $19 per user per month | Midsize teams with advanced project scheduling and project visualization needs |
| Enterprise | Contact ClickUp for details | Enterprise teams |
Visit the pricing page for more information.
4. Wrike
Price: Starts at $9.80/month (billed annually)
Wrike is an enterprise-level project management software with reasonable built-in time-tracking capabilities.Â
What we like
- Wrike integrates with lots of apps like CRM systems, communication software, and productivity apps, which can streamline your workflows.
What’s missing
- Wrike is a complex tool with lots of features. That’s why it might have a steep learning curve, and you might need to put time aside for training and onboarding.
Best for
Wrike is best for large teams that need a feature-rich, all-in-one project management tool that helps them track and manage projects and time.
Top features
- Timers built into tasks: Wrike includes built-in timers for tasks, so you can easily track the time spent on each task directly within the software.
- Detailed time reporting: Get detailed time tracking reports to see how your team works and improve employee productivity.
- Native integrations: Wrike integrates with hundreds of popular apps to streamline workflows.
- Timesheets: Lock your timesheets weekly, monthly, or manually at a specific interval to keep time records accurate.
- Dynamic Gantt charts: Visualize dependencies and milestones or manage tasks in bulk for better project planning.
Tool integrations
Integrations include Salesforce, Slack, and Airtable.
Pricing
Wrike offers five pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Centralized project scheduling |
| Team | $9.80 per user per month | Effective project visualization and planning |
| Business | $24.80 per user per month | Advanced project scheduling and resource management |
| Enterprise | Contact Wrike | Enterprise teams and unlimited users |
| Pinnacle | Contact Wrike | Enterprise teams with complex needs |
Visit the pricing page for more information.
5. Monday.com
Price: Starts at $9/month
Monday.com is a versatile cloud-based project planning platform with in-built time-tracking.
Monday.com helps teams plan, manage, and track projects, track time spent on tasks, and collaborate efficiently.
What we like
- Monday.com is flexible and customizable. You can customize workflows, dashboards, and reports to fit your needs.
What’s missing
- Time tracking is pretty basic in Monday. You can track time spent on tasks, but not much else. For example, you cannot slice and dice your time tracking data to understand how to improve project profits or team productivity. Also, if you need resource allocation and workload management features, Monday.com gets pricey ($18 per user per month).
Best for
Monday.com is best for teams who need a customizable and versatile project management tool to manage projects with time tracking features.
Top features
- Basic time-tracking: Monday.com offers integrated time tracking within the platform so you can easily track time spent on individual tasks and projects.
- Custom time reports: Create custom time reports to understand how your team spends time and spot productivity gaps.
- Capacity management: Assign tasks without overburdening your team and balance workloads to maximize productivity.
- Multiple views: Organize and schedule projects in Kanban, Timeline, Calendar, Map, Workload, or Chart view.
- 200+ customizable templates: Choose from templates for projects, marketing, CRM, and more to speed up your workflows.
Tool integrations
Integrations include QuickBooks, Semrush, and Clockify among many others.
Pricing
Monday.com offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Individuals looking to keep visual track of their work |
| Basic | $9 per user per month | Visualizing all your teams’ work in one place |
| Standard | $11 per user per month | Collaborating and optimizing team processes |
| Pro | $18 per user per month | Streamlining and running complex workflows |
| Enterprise | Contact sales | Enterprise teams |
Visit the pricing page for more information.
Top Tip: Monday.com’s Free, Basic, and Standard plans don’t come with time-tracking features.
6. Paymo
Price: Starts at $9.90/month
Paymo is a popular work and project management tool among freelancers that tracks time automatically and helps you plan projects and resources.Â
What we like
- Paymo has many features. It covers the basics of project management, has native time-tracking, task and resource management, and also lets you manage project finances.
What’s missing
- Paymo’s base plans limit the number of projects and tasks you can manage. Also, it costs $23.90 per user per month with resource management features. That can be costly for larger teams or those with tight budgets.
Best for
Paymo is best for small businesses, freelancers, and remote teams who need a comprehensive tool to manage all aspects of their projects.
Top features
- Automatic time-tracking: Paymo’s time tracker records every working minute automatically so you can focus on key tasks.
- Drag-and-drop project planning: Plan projects, assign tasks, and manage project timelines with a simple drag-and-drop.
- Live reports: Get real-time insights into how your projects are doing and how your team spends time.
- Project profitability: Calculate cost and bill rates, and view billed vs. estimated project costs.
- Desktop and mobile time tracking apps: Track time on the go and never miss a working minute.
Tool integrations
Integrations include Slack, Google Drive, and Google Calendar.
Pricing
Paymo offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 for 1 user | Personal use |
| Starter | $9.9 per user per month | Organizing your work as an individual |
| Small Office | $15.9 per user per month | Project templates, project time-tracking, and collaboration tools |
| Business | $23.9 per user per month | Medium and large teams |
Visit the pricing page for more information.
Top Tip: Paymo’s Free plan has a limit of 5 clients and 10 projects.
7. Teamwork
Price: Starts at $8.99/month
Teamwork is a project management tool for managing client work.Â
With features like built-in time-tracking, schedule forecasting, and powerful reports, Teamwork can help you efficiently manage projects.
What we like
- Teamwork’s free plan offers good project management and time-tracking features.
These include billable time-tracking, estimated time management, workload capacity, subtasks, and task list templates.
What’s missing
- As an all-in-one tool, Teamwork has many features that can feel overwhelming for new users.
Best for
Teamwork is best for teams of all sizes who deliver client work and want a feature-rich tool for tracking time and managing projects.
Top features
- Multiple views: Choose from list, board, and Gantt chart views for better visibility.
- Built-in online time-tracker: Accurately record time spent on tasks directly within Teamwork.
- Advanced time and profitability reports: Get detailed reports on time tracking and profitability. Share them with clients or use them to make data-driven decisions.
- Company timesheet: Get a read-only view of everyone’s time records to track worked hours.
- Automated time logging reminders: Your team gets time reminders via email or on Teamwork to ensure accurate time logging.
Tool integrations
Integrations include Slack, Microsoft Teams, and Parallax.
Pricing
Teamwork offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free Plan | $0 | Up to 5 members |
| Starter | $8.99 per user per month | Teams who need milestones, dependencies, inbox for notifications |
| Deliver | $13.99 per user per month | Teams who need billable time-tracking, workload capacity, tracking project progress |
| Grow | $25.99 per user per month | Teams who need complex client projects, advanced budgeting, control permissions, task management software |
| Scale | Contact Teamwork | For scaling teams |
Visit the pricing page for more information.
Top Tip: You don’t get time reports with Teamwork’s Free, Starter, and Deliver plans.
8. Zoho Projects
Price: Starts at $5/month
Zoho Projects is an affordable project management platform with built-in time tracking.
What we like
- Zoho Projects has a clean, clutter-free interface. This design means you can easily navigate the app and manage projects and teams.
What’s missing
- Zoho Project’s free plan is limited. It lacks resource utilization, custom project views, subtasks, or project budgeting features.
Best for
Zoho Projects is best for small to medium-sized teams who need an affordable project management and time-tracking tool.
Top features
- Advanced task and issue reports: Generate detailed reports on tasks and issues, gain insights into project progress, and solve issues quickly.
- Project Gantt chart: Visualize your project timeline, schedule tasks, and see how changes affect your project’s deadline.
- Built-in time tracking: Track the time you and your team spend on tasks directly within Zoho Projects for accurate reports and billing.
- Custom fields: Create custom tasks, milestones, bugs, timesheets, and projects to match your team’s needs.
- Third-party integrations: Zoho Projects integrates with popular tools like Microsoft Teams, Slack, or GitHub.
Tool integrations
Integrations include Office 365, Zendesk, and MS Teams.
Pricing
Zoho Projects offers three pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 up to 3 users | Managing small projects |
| Premium | $5 per user per month | Effective project management |
| Enterprise | $10 per user per month | Enterprise teams |
Visit their pricing page for more information.
Top Tip: Zoho Project’s free plan doesn’t have time-tracking features.
9. GoodDay
Price: Starts at $6/month.
GoodDay is an affordable platform for managing work, tracking time, and collaborating with team members.Â
What we like
- GoodDay’s free plan works for up to 15 users and offers many useful features. You can view projects on a timeline, calendar, or list view, customize the tool, and integrate it with other apps you use.
What’s missing
- The free plan doesn’t come with time-tracking. But you can integrate third-party time-tracking apps.
Best for
GoodDay is best for teams who need an affordable project management and time-tracking platform.
Top features
- Multiple views: Choose from various views to manage your projects, including list, board, and Gantt chart views.
- Workload view: Use the workload view to get an overview of your team’s workloads and balance tasks and resources effectively.
- Built-in time tracking: Easily monitor and manage the time spent on tasks and projects within the platform.
- Lots of customization: Make GoodDay your own by creating custom workflows, priorities, views, project fields, and more.
- Native integrations: Integrate tools like Slack, Google Calendar, or Gmail and keep track of your time across all apps you use.
Tool integrations
Integrations include Gmail, GitHub, and Zapier.
Pricing
GoodDay offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Managing work of up to 15 team members |
| Professional | $6 per user per month | Teams who need planning and managing work with time tracking, Gantt timelines, automation |
| Business | $10 per user per month | Teams who need all-in-one work management |
| Enterprise | Contact sales | Enterprise teams |
Visit their pricing page for more information.
Top Tip: The Free plan doesn’t have time-tracking features.
10. Productive.io
Price: Starts at $11/month
Productive.io is a comprehensive platform that helps professional service teams plan projects, track time, and maximize profitability.
What we like
- Productive.io is an all-in-one tool. It lets you manage your projects and tasks, organize team schedules, track time, and improve productivity.
What’s missing
- Productive.io is not a simple tool. It takes time to learn how to use it fully. So, put some time and money aside for team training.
Best for
Productive.io is best for teams and agencies who need an all-in-one project planning and time-tracking tool.
Top features
- Time tracking via web, desktop, or mobile app: Track time from anywhere and never miss a working minute.
- Resource scheduling: Plan your team’s work across various projects and forecast their availability in real-time.
- Reporting: Create unlimited private and public insights to understand your project’s progress. Plus, you can export these reports to PDF, CSV, or XLS formats and share them with clients.
- Billable time rounding: Round billable hours to simplify payroll and invoicing.
- Time estimates on tasks: Estimate how long each task takes to complete to improve project scheduling and resource allocation.
Tool integrations
Integrations include Google Calendar, Trello, and Zapier.
Pricing
Productive.io offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Essential | $11 per month | Teams who need to track billable hours, reports on employee time, intuitive user interface |
| Professional | $28 per month | Teams who need to plan and manage work with time tracking, Gantt timelines, automations |
| Ultimate | Contact sales | Teams who need all-in-one work management |
| Enterprise | Contact sales | Enterprise teams who need extra support and customization |
Visit the pricing page for more information.
Top Tip: The Essential and Professional plans don’t come with automatic time-tracking features.
Best project management and time tracking software: Quick comparison
Here’s a quick overview of our top project management and time-tracking software.
| Tool | G2 Rating | Best for | Price |
|---|---|---|---|
| Toggl Track | 4.6 | Basic project and task management with comprehensive time tracking features | From $9 per user |
| Toggl Plan | 4.3 | Project planning and team scheduling + best integrations for Toggl Track | From $9 per user/month |
| ClickUp | 4.7 | Best all-in-one work management with basic time tracking | From $10 per user/month |
| Wrike | 4.2 | Most comprehensive project management, resource management, and time tracking tool. | From $9.80 per user/month |
| Monday.com | 4.7 | Flexible project management with basic time tracking | From $9 per user/month |
| Paymo | 4.6/5 | All-in-one work management tool for freelancers. | From $5.95 per user/month |
| Teamwork | 4.4 | Teams that need robust schedule forecasting | From $8.99 per user/month |
| Zoho Projects | 4.3 | Companies needing an affordable option with built-it time tracking | From $5 per user/month |
| GoodDay | 4.3/5 | Teams needing a tool with a lot of customization options | From $6 per user/month |
| Productive.io | 4.6 | All-in-one project management with robust reports that can be exported for further analysis | From $11/month |
How do I choose the best project management and time-tracking software?
That depends on your specific needs. Here are some general criteria to consider:
- Easy-to-use interface: Look for software with an intuitive, user-friendly interface. A good UI minimizes the learning curve, so your team can use the tool right away.
- Key features: Your new tool should have simple time trackers, detailed time reports, seamless integrations with other tools you use, and powerful resource planning features.
- Affordable cost: Choose a tool that fits your budget well. Look for options with free versions or free trials so you can try the tool before committing long-term.
Frequently Asked Questions (FAQs)
Let’s answer some common questions about project management software solutions with time-tracking.
What is the best project management software for tracking time?
The right software is the one that meets your needs. Some general things to look for are key features like automated time-tracking and reporting. Also, the best project management tools have affordable pricing, integrations, customer support, and additional capabilities.
How do you track project management hours?
You can track project management hours manually using a timesheet or spreadsheet.
You can also track time using a time-tracking app. These solutions can track time automatically, monitor keyboard and mouse activity, or track your location.
What features should project management time trackers have?
Depending on your needs, project management time trackers can have automated time trackers, detailed time reports, third-party integrations, user-friendly interface, etc.
Manage projects efficiently and track time spent on tasks with the right tool
The right project management software with time-tracking can boost your project profitability.
Which one will you choose? If you’re not sure yet, sign up for a free Toggl Plan account and see how it can help you:
- Track time seamlessly with its Toggl Track integration
- Plan resources and schedule projects realistically
- Track project progress and spot potential issues early on
Related articles:
Work tools to elevate your productivity – apps for incredibly simple time tracking and effective project planning.
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