15 Top eLearning Project Management Tools You Need to Try

Published in

ProofHub Blog

10 min readNov 14, 2019

Behind every prosperous eLearning venture is a set of tools that learning professionals use to meet their business objectives. One such tool is an online learning management system (LMS) that helps businesses in training their teams to yield the best possible outcomes.

However, employee training is not the only challenge that eLearning companies have to face. While working on online course development, it’s important to balance project management skills with your technical expertise.

Every eLearning project needs meticulous planning and management to succeed. There are various aspects and people involved such as subject matter experts, quality assurance reviewers, customers, deadlines and so on. This is where project management tools step in.

These tools help you save time, costs and efforts spent on manually managing your work. You can easily organize, manage, collaborate and share resources among team members, either working remotely or in-house.

Some other advantages of these online project management tools include:

Helping teams develop a roadmap for managing their projects.
Planning and carrying out everything from choosing the right training software to storyboarding your online lessons to designing graphics for your e-courses.
Offering a single, handy platform for all necessary resources such as documents, image files, and calendars where information is stored in a readily available and open manner.
Tracking every team member’s roles, task assignments and completion, team goals, and more.

To help you pick the best online solution, we’ve compiled a list of 15 project management software that’ll help eLearning project managers and their teams by simplifying the way they work.

Top 15 eLearning Project Management Tools to Consider

Here’s our list of top 15 eLearning project management tools that are worth a try.

1. ProofHub

If your goal is to put all your eLearning resources in one place, then ProofHub is the most versatile cloud-based project management tool.

With ProofHub, you don’t have to invest in any other collaboration or organizational tools. It features planning tools, discussion boards, storage options, and can be accessed through a web browser or a mobile app.

It allows teams to easily plan, collaborate, consolidate and deliver projects of all sizes, within the deadlines.

“See how ProofHub is the best of all project management tools. Try now!”

2. Asana

It’s one of the most popular project management tools on our list. Some of its key features include adding tags, assigning projects and managing deadlines, and commenting on tasks.

Asana is also equipped with an easy-to-use communication system, making it stress-free to communicate and work together with your eLearning team. However, the free version only supports up to fifteen users.

From course planning to allocate resources to brainstorming designs and making a storyboard for the same, Asana makes it hassle-free for the eLearning teams to introduce their courses swiftly.

You can stay focused on your objectives and expand your business as this tool allows you to quickly organize and track your work. You can also use its app to offer a clutter-free user experience.

3. Wrike

Wrike helps teams streamline workflow by enabling teamwork, providing transparency and simplifying planning.

One of its main features is the automatic updating system. When your eLearning team finalizes or works on a project, this tool’s platform spontaneously makes the essential changes to keep you updated. This saves you from annoying your colleagues continuously to make sure that your projects are on the right track and in good time.

You can use this tool to schedule, prioritize and monitor progress in real-time via your smartphones –anytime, anywhere. You can also integrate it with your existing online training software for a powerful all-in-one solution.

4. Basecamp

As an eLearning venture, one of the biggest challenges is brainstorming and conceptualizing new ideas. It becomes more perplexing when you have to communicate your ideas to your teammates without meeting in-person or, connecting with one another at the same time.

This is where Basecamp steps in. It offers the optimal solution for the eLearning teams. This budget-friendly tool is designed especially to help establish collaboration among remote teams. L&D professionals can itemize and allocate tasks, design iterative documents, track due dates, encrypt SSL data, backup data and monitor the learners’ progress.

Basecamp works great to promote social learning via many handy options such as in-app team collaboration so that your employees can finish a project together.

5. Mavenlink

It’s a cloud-based tool that lets you track every phase of your project in one consolidated location. Mavenlink allows you to monitor your course completion times, apportion resources, and scrutinize fiscal information to increase the efficiency of your eLearning team.

You can take your project management one step further by integrating Mavenlink with your other business management tools and learning management system.

All this makes it a perfect fit for eLearning companies that need an all-in-one solution.

6. Clarizen

Clarizen is chock-full with a range of expedient features, from objective tracking to instantaneous collaboration tools. It allows you to assign tasks, accomplishes every phase of your eLearning project, and interconnect with colleagues.

This tool supports diverse work styles and hybrid practices across the organization to allow autonomy and empowerment. According to Tom Leonard, IT Director at Newell Brands, Clarizen helped them drive change within their business, and cut their project groundwork and planning time by 50 percent, from 89 days to 45 days. Today, they’re saving more than 8000 hours annually in appraisal and meeting time.

Before buying this tool, you can also enjoy a 30-day free trial to see if it fits your needs.

7. Calendly

Another powerful project management tool, Calendly lets you automate schedules to help make your online learning software projects easier than ever. It saves you from the hassles of back-and-forth emails.

It’s easy to setup and can be integrated with your Google, Outlook, Office 365 or iCloud calendar so you’re never double-booked. From setting buffer times between meetings to creating secret event types, it lets you flexibly schedule a one-on-one, round robin and collective availability meetings.

8. Coggle

Coggle helps you create and share mind maps and flow charts. You can plan, brainstorm, share information, and put data into a cool illustration. You can use it online in your browser without downloading or installing it.

From taking notes to brainstorming to planning, Coggle lets you visualize your creative ideas in a matter of a few clicks. You can create diagrams by simply dragging and dropping images right from your desktop. And, you can add as many images as you want. It allows you to download mind maps in PDF or PNG format.

Your entire team can collaborate on the same mind map and come up with imaginative ideas in one expedient, visually-appealing place.

9. Evernote

Evernote is ideal for smaller teams ready to share information and files or data. It’s designed for taking notes, organizing, project management, and archiving.

You can create notes in any format, be it text, drawings, photographs, or saved web content. These notes can be stored in notebooks and can be labeled, annotated, revised, searched, sent as attachments, and even exported. The best part is that it’s free to use with monthly usage limits.

10. G Suite

G-Suite is Google’s answer to all your collaboration and productivity needs. It offers a good collection of tools that help support your LMS and eLearning projects.

Some of these tools include Google Drive, Google Docs, Sheets, and Slides. With these tools, you can create and develop content. It allows you to sketch your eLearning process, produce interactive learning resources, and keep up with your training budget and more.

This tool can help improve your team productivity by making storage and file sharing simple and hassle-free. It supports collaboration by allowing many team members to work on your files so that everybody is on the same page. You can also record all amendments and updates so it’s easy to see who’s working on what document.

11. JIRA

With JIRA, your team can manage projects in an agile way. You can track issues, recognize bugs, and plan sprints.

This tool is ideal for e-Learning businesses that have to do more than just allocating tasks or prioritizing work. It ensures that your projects always stay on track via continuous feedback and responsive reporting.

Your eLearning team can access a number of reports with practical, actionable insights into how your team is performing sprint over sprint.

You can try Jira alternatives, if it doesn’t come out to be your cup of team.

12. Monday.com

Did you know that nearly 580,000 individuals, from 146 nations, in 83,000 teams use this tool to manage their work?

Monday.com is a great tool for project planning. You can create to-do lists, improve team communication and check status. There are also plenty of hands-on planning management built-in templates.

From employee on-boarding to content planning to video production, you can choose this tool managing all your projects and teams.

13. Trello

Trello is a drag and drop tool that helps you assign tasks and allocate resources with a few clicks. It provides a graphical way to manage projects.

Its free version that allows unlimited users and 10MB storage space is good enough for many eLearning teams in working together and managing projects. Team members can collaborate in real-time via boards, lists, and cards.

14. WeTransfer

Resource management is crucial when looking to choose the right training and project management software, and WeTransfer allows up to 2GB of free storage at any time. It makes it easier for eLearning teams, either working remotely or on-site, to share documents, files, audio and video content.

All you have to do is to just upload the files and send them. This tool is also great for sharing files with associates or external individuals who can’t access your shared storage. For instance, a subject matter expert who wishes to share a file for one of your online lessons.

If you have a bigger team that needs more storage, you can opt for its paid plan that allows you to transfer up to 20GB if needed.

15. Smartsheet

Smartsheet is one multi-functional tool that can help sort out all your e-Learning project management woes. This is why more than fifty percent of the Fortune 500 companies use it. It allows you to plan, capture, manage, automate, and deal with projects.

You can improve team efficiency by encouraging collaboration. Smartsheet offers real-time visibility. You can work at scale, regardless of the size of the eLearning project.

Key Takeaway

If you’re an eLearning business that wishes to be more creative and resourceful, you should invest in the right project management tool.

The first step is to carry out in-depth research and recognize the tools that fulfill your requirements and help you attain your objectives. Next, make sure that the tool you’re purchasing fits in your budget as well.

These are some of the best project management tools that can help improve your output and put time back into your day. Before you jump on to purchase any one tool, we’d recommend testing out at least two or three tools that you think will work for your business. A number of these tools offer free versions that are good enough to test out their features.

In the future, an interesting prospect for eLearning companies could be to integrate project management tools within a learning management system. Till then, you can use these dedicated project management tools to seamlessly manage your eLearning projects and teams.

Author Bio: Ehsan Memari is a blogger for SkyPrep, a provider of leading online training software for organizations to train employees’ partners and customers. Ehsan is a regular contributor to blog posts related to knowledge sharing, L&D, and eLearning. Follow him on Twitter @ehsanmemari