Project Management Processes & Phases

If so, it might be time to start implementing proven project management processes and phases at your organization in order to bring your company’s workflow under control. At first, the concept of the project management process and its practical adaption can seem a little daunting, but this article will give you everything you need to set up PM processes and phases at your business. How to Implement a PM Process in Your Organization.

Project Management Process & Phases

ProProfs Project Management

In simple terms, the Project Management process is the art of managing all components of a project from starting to closure using a structured scientific methodology. Let’s learn about the whole process while discussing 5 project management steps of a project life cycle.

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5 Tips To Re-Energize Your Daily Standup Meetings

Girl's Guide to PM

I facilitate daily standup meetings for our support team. Int his article, I’ll look at 5 activities you can try in your daily team standup meeting. What’s the point of a daily standup meeting? The purpose of a daily standup meeting, which you will sometimes hear referred to as the daily scrum, is to get together and go over important tasks that are just finishing, or about to start. How does a standup meeting work?

2020 248

Why Are Daily Scrum Meetings Important for Successful Project Management?


The Scrum meeting is an essential part of every project’s management, especially one following Agile methodology. To take full advantage of the benefits of daily Scrum meetings, companies need to believe in empiricism and create an integral framework for implementation. Listed below are many benefits of implementing daily Scrum meetings for successful teams, organizations, individuals, products, and services. So, plan for that daily Scrum meeting!


Top 7 Leadership Articles: Summer Edition

Epicflow Blog

In his article, Adam Roseman suggests using a system of managing remote teams. Start every working day with 15-minutes individual meetings. Organizing meetings in small groups by leaders is a common practice that has been used in companies for years.

5 Tips for Better Decision Making (With Process)

Girl's Guide to PM

It might be something small like whether or not to call a meeting. Something you can do to make decision making easier is to have a process for it. A process helps you step through the different options to give yourself confidence that you’ve covered all the angles and are ready to make the decision. The Decision Making Process. The decision making process is the main tool for making decisions. We make hundreds of decisions on projects.

How To Do An Effective Project Selection Process?

A stable and sturdy project management is one of the crucial factors to make a project process work. In the corporate world, an organization needs more than just top-notch tools and up to date process to bring the project to its full potential—it also needs a strong manpower, a human resource that has a particular set of skills and capabilities that will greatly contribute the entire organization. Cet article How To Do An Effective Project Selection Process?

The Kick-off Meetings: Checklist for a Motivating Project Start


Although a kick-off meeting is not absolutely necessary for this, it is a good means to provide the necessary motivational boost for everyone involved. In this article we will give you a detailed insight into the topic of kick-off meetings in project management. The following topics will be dealt with in more detail: What is a kick-off meeting? Why is a kick-off meeting useful for project management? How to organize a kick-off meeting?

2019 126

Don’t over-process your project management communications!

Kiron Bondale

I wrote an article in October 2015 describing how the eight forms of waste (a foundational lean tool) can affect project teams. Let’s do a deeper dive into the waste of over-processing. Over-processing occurs whenever someone continues to work on an activity past the point where it would be deemed acceptable from a customer’s perspective or past the point where meaningful value is being added.

2016 120

Ten Ways to Solve Dysfunctional Communication Processes


Communication is the life force of each and every project and business so it needs to be fully effective to enrich the process. It should not be a series of meetings and discussions where no real decisions are taken. This is a guest post by Michelle Gillam.

10 Tips for Good Meeting Minutes

Girl's Guide to PM

Minutes help with communication at work – they ensure people have a common understanding of what the meeting was about and what they should be doing next. In this article we’ll look at why minutes are worth doing and then dive into the 10 tips for taking effective meeting minutes. Minutes are particularly helpful for formal meetings like Project Boards as they serve as a permanent record of the discussion and the decisions that were taken.

2020 265

Why the Stage Gate Process will Make You a Better Project Manager

Online PM Courses

The Stage Gate Process gets too little love from Project Managers. In a Stage Gate process, you break your project into stages, or phases. In this article, we look at why a stage gate process will enhance your project management, and how to make it work. What is a Stage Gate Process? The Stage Gate Process examines your projects at key decision points in its lifecycle. A Stage Gate Review is a process for achieving a robust Go/No-go decision.

Government Lessons in People Over Process

Leading Answers

Something I was not aware of at the time is how the career development process works within the government. This was better received because their morning calendars were blocked with important project meetings, but we rarely called on all of them at once unless it was for a business demo. The project went much smoother after these changes and it taught me an important lesson in never trying to introduce a process or practice without considering the people elements first.

4 Signs Your Project Intake Process Is Outdated


Does this sound like your current work project intake process? Here are 4 signs your project intake process is outdated and some simple steps to build a well-defined project intake process that’ll take your team into the future. Lax communication might work well for smaller teams, but as business scales, you need a project intake request process that helps you manage both your current and incoming work properly. Here are some project intake process best practices.

How to Write Better Meeting Notes in 5 Steps (With Free Meeting Notes Template!)


Sit through enough meetings and you’ll start to think their only purpose is to book another meeting. While your main responsibility is to always make sure you’re planning (and attending) effective meetings, it’s what you do after the meeting that counts. Without a clear process for taking meeting notes and following up on action items, meetings blur into one another with no real progress being made. How do you take meeting notes that really work?

2020 60

How To Avoid The 4 Sins of Meetings

Girl's Guide to PM

Have you ever been in a meeting where one person dominated the conversation? The meeting was to discuss processes. The people who did the processes were there. Maybe he did know more about the process than I gave him credit for. Remembering Meetings for the Right Reasons. In his book, Shine , Gerry Lewis talks about how to make your meetings memorable for the right reasons. Meetings are a key opportunity at work to stand out and make your mark.

2017 257

A Perfect Project Meeting in 5 Easy Steps

Brad Egeland

Don’t you wish there was formula for the perfect project meeting? A set of steps or processes or actions to follow to pull off the meeting to end all meetings? Meetings are necessary. Never go into a meeting planning to just “wing it.”

2020 124

7 tips to ensure you meet project deliverables dates

Moira Alexander

Whether internal or external, successfully meeting client deliverables is a primary goal behind projects. Making it easy for all applicable team members and stakeholders to seamlessly access the necessary documentation as it increases the likelihood of successfully and accurately meeting deliverables. Talk with key subject matter experts about not only what the assumptions were predicated upon, but how the assumptions were determined during their thought process.

2016 144

The 30 Most Popular Project Management Articles from 2017


We scoured the top online publications to find the 30 most widely read and shared project management articles. These three articles share some of the best practices and how-to articles to help your business reduce risks and avoid costly mistakes. Summary: The article covers seven high-level project management steps to help project managers achieve on-time, on-budget, goal-focused delivery of high-profile projects, to increase their project success rates and career prospects.

2017 74

How to Simplify the Decision-Making Process


Too many organizations make their internal processes more complicated than they need to be and waste a lot of time trying to ensure compliance. But what if a decision maker is in a meeting, on vacation, or otherwise unavailable, and an immediate response is needed?

How to Run Exceptionally Effective Project Kickoff Meetings


Better project kickoff meetings will help you establish expectations, gather requirements, and set the general tone of the project. This article will share 10 tips to running kickoff meetings that lead to project success. After months of emails, phone calls, and negotiations, the kickoff meeting is where the two teams - yours and the client’s - finally meet. I can’t overstate the importance of kickoff meeting s. Run an internal kickoff meeting.

2018 77

How to Make Project Kickoff Meetings Worthy of Attention ?

Meetings are perfect gateways for teams to assess the project and help updates the tasks progress. Some find it unnecessary and a waste of time, but organizations these days make it a point to facilitate a meeting for the sake of project success and goal achievements. Project kickoff meetings are one of the alternatives organizations secure for project teams to be able to come into agreement with the plan and procedures.

2017 91

Government Lessons in People Over Process

Leading Answers

Something I was not aware of at the time is how the career development process works within the government. This was better received because their morning calendars were blocked with important project meetings, but we rarely called on all of them at once unless it was for a business demo. The project went much smoother after these changes and it taught me an important lesson in never trying to introduce a process or practice without considering the people elements first.

15 Awesome Tools I Use To Manage My Projects

Girl's Guide to PM

In this article I’ll share my top 15 project management tools that I use for managing multiple projects. It’s a simple table that I created in Excel because I was finding it hard to track the actions from each of the meetings I chaired or took minutes for. The action log meant that I could have all actions from all meetings (and phone calls, and corridor conversations) noted in one place. A Post-Meeting Checklist.

2020 259

How to Craft a Perfectly Streamlined Document Approval Process


A document approval process is crucial for streamlining your operations and bring order to your creative workflow. Learn how to create one in this article. This is why developing a document approval process is crucial for every agency. Subjective quality criteria and ad-hoc approval can work fine for small agencies, but any business that wants to scale will want to standardize the how, when, who, and what of the approval process. A document approval process.

Wilo's Law and Mature Communications Processes

Herding Cats

To make some conjecture that some process will fix the problem - Estimates are the smell of dysfunction and NOT Estimating will fix that dysfunction - is naive at best and willfully ignorant of Root Cause Analysis at worse. Cultural differences - the wider the audience the more they will fail to meet your assumptions. Avoid Verbal Orders is a critical process in any critical situation. Related articles. A popular quote in the agile community is Wilo's Law.

Project Management Collaboration Tools FAQ

Girl's Guide to PM

From there, look at some products that sound like they are going to meet your needs. Read my 5 Step Expert Guide to Choosing Collaboration Tools before you meet any vendors, and work through that process. Software This article contains affiliate links I ran a subscriber-only webinar a while back about trends in project management collaboration tools and the barriers to adopting new technology in a project environment.

2020 212

The Daily Stand-Up Meeting: Best Practice

Project Management Essentials

Lean and Agile organizations have harnessed the power of the stand-up meeting as a valuable process tool. The meeting fosters a collaborative work environment and creates accountability. In this article, I share best practices and the “what”, “who”, “when”, “where” and “how” for conducting a successful stand-up meeting. The meeting can be used for managing projects or operations from Finance to HR to IT. Stand-up meetings can enable self-managing teams.

What is a Workflow? How to Create a Winning Workflow for Your Process


We do the same steps, go through the same process, and start from scratch expecting something different to happen when we could save hours a week implementing workflows. How processes help you work smarter, not harder. Setting meetings workflow. Bonus: Use the Agile board to move your articles through the workflow. How processes help you work smarter, not harder. Answer those questions and structure them into a chart or process and you have a workflow.

2019 84

Board Meeting Agenda and Best Practices


The importance of a board meeting cannot be stressed too much. In terms of cost, board meetings take up the time of some of the top resources in the company. We’ve rounded up some of wisdom around board meetings from top entrepreneurs and suggestions for a board meeting agenda: 1.

2008 36

10 Career-Limiting Mistakes To Avoid

Girl's Guide to PM

He seemed keen and we set up a meeting. Telling them that he had a meeting with me and that as his software would be used by my company in the future that he should meet them to explain about it. I had no problem with him telling people we were meeting, which was the truth, but the “you’ll be using my application soon” part was a complete lie. I also cancelled our meeting. You will not revise and standardize your processes.

2020 236

How To Close A Project In PRINCE2

Girl's Guide to PM

Closing a project in PRINCE2 uses a variant of the Managing Stage Boundary process, as this closure activity happens at the end of the last stage. What Are the Objectives of the Closing a Project Process? How To PRINCE2 This article contains affiliate links

Might earned VALUE be an oxymoron for projects following a predictive life cycle?

Kiron Bondale

(As is often the case, one of the learners in a course I taught this week provided the inspiration for this article, so thanks Maca!). This includes meeting the quality requirements of all key stakeholders so that we can be confident that we can ship the work items to a client.

2019 170

Business Analyst & Project Manager Relationship: Collaborate for Success

Girl's Guide to PM

Business analysis helps ensure your project delivers the intended business value and that business needs, requirements, and processes are well-understood, leading to a more streamlined implementation process. Stakeholder management This article contains affiliate links

2018 406

Client Onboarding Process Coupled With Project Management


Client onboarding is the process of introducing new clients to your firm in an effective and organized way. The process commences at order placement and continues up to three months or so depending on the complexity of the product. This handoff may be comparable to a project kickoff meeting that ensures that the stakeholders have all the particulars they need for successful client satisfaction. Consider every start of the project onboarding process as an in-person event.

5 Strategies to Improve Team Productivity on Projects

Girl's Guide to PM

You’ve read all the articles, you’ve got ideas about how things could be better. Sharing round a link to one more ’10 ways to be more productive’ article just isn’t making change happen. Don’t just make meetings shorter, cancel them.

2020 278

How to Develop a Strong Governance Process with These 6 Tips ?

Projects involved a lot of planning , implementation , and not to mention tracking or detecting issues and problems within the team or the project, and surpassing the following process. The two governance processes should be implemented constantly to keep track of the scope creeps, risks , opportunities, and also safeguard the following resources from running out. To stay within deadline means having a governance process that everyone will adhere to.

How to Run An Effective Meeting (That Won’t Bore People to Tears)


As inspiration for this article, I Googled the phrase “Meetings are…” There were a lot of results, none of which were complimentary: Meetings are toxic Meetings are a waste of time Meetings are useless. Entrepreneur was even more blunt, calling meetings “one of the worst business rituals.” Although company leaders seem to love the idea of them, nearly all managers and employees dislike meetings. before the meeting starts.

2019 50

4 Unusual Reasons Why Stakeholder Management Is Important

Girl's Guide to PM

Anything from attending meetings, drafting communications and carrying out other stakeholder engagement activities with their peers is fair game. They are also less likely to reject deliverables for not meeting their standards, as they will have been involved in the production, testing and checking of deliverables up to this point. There won’t be any surprises as they’ve seen the process the whole way through. Stakeholder Engagement This article contains affiliate links

2020 229

How do you know when your agile ceremonies are Done?

Kiron Bondale

In last week’s article, I wrote about the benefits of having a Definition of Ready for agile ceremonies as one method of ensuring that they are adding value and not being perceived as just more wasteful meetings. Here are a few examples of “Doneness” questions for the same ceremonies I had written about in last week’s article. But, as usual, caveat agilist: Focus on the outcomes, not the processes.

2019 153