The IIL Blog

MARCH 26, 2024

The Project Management Office (PMO) is no exception. In this article, we will explore the rise of the AI-powered PMO and provide actionable strategies for project managers to thrive in an AI-augmented environment. Here is a foundational Generative AI PMO Template, along with guidance on how to customize and use it effectively.

PMO 88

PMO Generative AI Technical Review Software Review 88

ProjectManager.com

JANUARY 16, 2024

When you’re a project management office (PMO) or program or portfolio manager, you’re going to have to deal with multiple projects in various stages of the project pipeline. By following these project pipeline management stages a PMO, program or portfolio manager can better deal with the complexities of juggling multiple tasks.

Software Review 348

Software Review Software PMO Monitoring 348

Project Risk Coach

NOVEMBER 14, 2022

This often comes in the form of completing the project on time, within budget, and within scope. Organizational Structure Type Project Manager’s Authority Project Manager’s Role Who Manages the Project’s Budget? Information Technology) or in a Project Management Office (PMO).

Risk Management 396

Risk Management Risk Underperforming Technical Team PMO 396

Rebel’s Guide to PM

FEBRUARY 2, 2024

Why you need a ‘Take over a project’ checklist Whenever you take on a project that was started by someone else you need to: Understand the health of the project Ensure that sufficient planning has been completed so that the onward direction is clear. 4: Get a copy of the plan Is there a high level project plan ?

PMO 303

PMO Governance Government Budget 303

Rebel’s Guide to PM

APRIL 10, 2023

It sounds simple – we all know we should do it, but it’s hard to know where to start for a new PMO. It covers the whole lifecycle from finding ideas for projects, through the prioritization process and planning for the most productive organization possible. This book review first appeared in 2016.

PMO 414

PMO 2016 Estimate Initiating 414

Rebel’s Guide to PM

MAY 3, 2022

Your project management plan is more than just a schedule of work. Although I am guilty of using ‘plan’ and ‘Gantt chart’ interchangeably. A project management plan is a document that sets out how you are going to do what you’re going to do. So what does go in the project management plan ? Be pragmatic though.

Planning 322

Planning Software Review Risk Management Estimate 322

Rebel’s Guide to PM

JULY 28, 2023

B Blue Project closed R Red Project is likely to deliver late/over budget A Amber Project has missed some targets but overall end date/budget is not at risk G Green Project on track As you can see, this equates to the acronym BRAG. Check with your PMO. The budget is overspent by more than 10%/outside tolerance.

Software Review 287

Software Review PMO Risk Management Closing 287

Planview

JUNE 5, 2020

PMO leadership today is about more than being a purveyor of governance and delivering projects on time and on budget. The Savvy PMO fosters organizational agility, cultivates efficiencies, and drives growth strategies. Start with this quick-start post to becoming a Savvy PMO. The Journey to Becoming a Savvy PMO.

PMO 142

PMO Leadership Governance Government 142

Bridge the Gap Consulting

APRIL 24, 2023

You’ve done the PMO Assessment. Then you created the PMO Business Case. You’ve been to meetings and finally got approval to establish your PMO. Now, I’ve seen PMO Establishment and Implementation called out as two separate steps. Ensure your PMO will properly staffed. Budgeting Control.

PMO 52

PMO Governance Government Budget 52

WorkOtter

JUNE 1, 2023

If your business gets big enough, you might need a whole project management office (PMO). That’s why it’s important to learn about setting up a PMO. It’s like a central hub that helps make sure projects are done right, on time, and within budget. Read on to learn more about PMOs. What Exactly is a PMO?

PMO 78

PMO Executing Controlling Risk Management 78

Rebel’s Guide to PM

FEBRUARY 12, 2024

As a project manager, you are expected to have all-round skills encompassing the technical fields of project management like planning and scheduling, through to the interpersonal skills like communicating up and influencing others. And I don’t have them all – I’m aware of that. It’s juggling dependencies. It’s crashing.

Finance 319

Finance Risk Management Budget Risk 319

MPUG

MARCH 30, 2020

PMI describes the Project Management Office (PMO) as a strategic driver for organizational excellence. The PMO seeks to enhance the practices of execution management, organizational governance, and strategic change leadership. After two years, the PMO most likely dissolves. After two years, the PMO most likely dissolves.

PMO 111

PMO Technical Review Governance Government 111

Planview

MAY 9, 2023

In anticipation of International PMO Day, we began curating the stories for this PMO case study roundup several weeks ago. The PMO has a long history of driving significant benefits for the business. Partnering with Planview, Cognizant created a multidisciplinary team to build and implement the enterprise PMO roadmap.

PMO 78

PMO Transportation Governance Government 78

Bridge the Gap Consulting

APRIL 11, 2023

My favorite is the PMO assessment. Whether considering standing up a new PMO or revamping an existing, doing an assessment is a key initial step to setting one up. Though there are PMO maturity models, which are all good, I don’t like to talk about those right away. Yeah, I talk about this a lot when discussing PMOs.

PMO 52

PMO Cadence Governance Government 52

ProjectManager.com

JANUARY 23, 2024

When you’re a PMP, program manager or portfolio manager, you need to deliver all those multiple projects on time and within budget. On the other hand, if an organization has underdeveloped management, the more likely that its projects will have trouble meeting deadlines and staying on budget.

Underperforming Technical Team 335

Underperforming Technical Team Risk Management Software Review Budget 335

Planview

MARCH 6, 2020

Executives expect PMOs to be the catalyst for this change. Success requires becoming a more “Adaptive PMO,” evolving how you plan, govern, and empower delivery teams to do their best work. This transition can be uncertain, but Planview is working with PMOs to make it easier as this new video demonstrates.

PMO 78

PMO Agile Planning Governance 78

Bridge the Gap Consulting

MAY 16, 2023

Once your PMO is up and running, operationalizing and doing continuous improvement (CI) go hand-in-hand. Sometimes CI may lead to changes to the PMO’s operations, but you’re only making more efficient something you’re already doing. Here are some aspects of operationalizing your PMO. PMO-Specific Reports.

PMO 52

PMO Cadence Underperforming Technical Team Monitoring 52

Rebel’s Guide to PM

OCTOBER 15, 2021

B Blue Project closed R Red Project is likely to deliver late/over budget A Amber Project has missed some targets but overall end date/budget is not at risk G Green Project on track. Check with your PMO. It could be over budget, running behind schedule or have uncontrolled scope changes (or all three).

Software Review 370

Software Review PMO Risk Management Closing 370

Rebel’s Guide to PM

MARCH 12, 2022

The gate process also has other benefits for everyone involved: Shorter planning horizon. When you plan in stages, you gain the benefit of only needing to do detailed plans for the next stage. The phases of a typical predictive lifecycle are: Idea or concept phase Initiate Plan Execute Close. Risk management.

Prince2 396

Prince2 Governance Government PMO 396

Rebel’s Guide to PM

JANUARY 23, 2023

A risk audit can look at: Project-specific risk policies and guidelines The risk management plan The risk management and mitigation strategies chosen for each identified risk Whether the right risk owners were chosen and how effective they were Effectiveness of risk response plans and whether the right actions were done.

Risk 397

Risk PMO Risk Management Governance 397

Rebel’s Guide to PM

MARCH 14, 2024

39% of project managers say there are plans to deploy AI tools in their organizations. 21% of business leaders say deployment of AI tools is not in their current plans. 25% of PMO directors say that AI has disrupted their PMO ( Capgemini ) – and I’m sure that number will only continue to rise.

Artificial Inteligence 372

Artificial Inteligence Technical Review 2028 2024 372

Planview

JUNE 28, 2019

Funding practices—that is, the way budgets are allocated throughout the organization—dictate nearly every business outcome. When implementing Lean-Agile practices at scale, organizations quickly realize that their push for agility conflicts with traditional budgeting and cost accounting practices. This is where Lean budgeting comes in.

Lean 103

Lean Budget PMO Underperforming Technical Team 103

Rebel’s Guide to PM

JANUARY 31, 2024

You probably already know that you need a quality management plan , and that management, assurance and control are the pillars of doing it right. The basics: defining quality Knowing how you are going to manage quality feeds into your quality plan (obviously). What does it mean to “do” project quality? The options are: Once (i.e.

Software Review 332

Software Review Technical Review Budget Defining 332

Rebel’s Guide to PM

JUNE 24, 2020

Whenever you take on a project that was started by someone else you need to: Understand the health of the project Ensure that sufficient planning has been completed so that the onward direction is clear. You won’t know if the risk log is sound and the resource planning sensible until you investigate. 4: Get a copy of the plan.

PMO 505

PMO Governance Government Budget 505

LiquidPlanner

DECEMBER 1, 2021

New Year, New Projects, New Directions = a New Plan. You are very likely in the process of planning where your company is headed next year. If your organization has a project management office (PMO), this work may be led by them. Your job is to keep the team focused on the plan and delivering on objectives.

Planning 156

Planning Estimate 2022 Budget 156

Bridge the Gap Consulting

APRIL 18, 2023

Now it’s time to create a PMO Business Case and start moving the needle from idea to reality. If you notice, I call it a PMO Business Case, not a PMO Charter. I don’t like the word “charter” when talking about creating PMO’s. Below are some of the key components of a PMO Business Case.

PMO 52

PMO Executing Finance Risk Management 52

Project Risk Coach

NOVEMBER 20, 2017

If you have a PMO, see if they have a risk management template. Warning – do not use the same plan for every project. Work with your team to right-size your risk management plan. The risk management plan should be commensurate with the size and complexity of your project. There is no need to reinvent the wheel.

Risk Management 199

Risk Management Risk Planning Monitoring 199

Rebel’s Guide to PM

MARCH 18, 2021

The 9 types of artifacts are: Strategy Logs and registers Plans Hierarchy charts Baselines Visual data and information Reports Agreements and contracts Other – a bucket category for anything else. The third category of project artifact relates to the different types of plans produced. Let’s look at each of those in more detail.

Logistics 509

Logistics Artificial Inteligence PMI Performance Measurement 509

Rebel’s Guide to PM

OCTOBER 10, 2022

You have a plan. Every project requires a plan and that’s more than a Gantt chart. The project management plan is the responsibility of the project manager, although everyone in the team will end up having input to it. We recommend: Project Management Plan Template. You have clear reporting. Your stakeholders are engaged.

Governance 427

Governance Government PMO 2016 427

LiquidPlanner

JULY 14, 2020

Do you use a project management plan? The project management plan documents all the project management processes used to manage the project. Remember, the project management plan is not the project schedule. New project managers often confuse the project management plan with the project schedule. Budget management.

Planning 179

Planning PMO Construction Defining 179

Planview

DECEMBER 13, 2019

A healthcare PMO today must have a strong constitution. Not only are they faced with challenges unique to healthcare, PMOs are also going through the trends mentioned in our recent post, “ Conquer Your Business Transformation.” We argue less and spend more time discussing what we plan to work on.”.

Healthcare 97

Healthcare PMO Innovation Lean 97

Planview

OCTOBER 10, 2021

A robust and realistic project management communication plan is essential for project success. This informative and easy-to-read article looks at basic concepts of a project management communication plan, and provides examples, strategies and best practices. What is a Communication Management Plan?

Planning 78

Planning PMO Software Review Underperforming Technical Team 78

Rebel’s Guide to PM

AUGUST 24, 2022

Basically, it’s a document that compares what you planned to do with what was actually done and explains the variances if there are any (there will be – trust me). The PMO will want a copy and you should also send one to the project sponsor and any other senior stakeholders. Double-check that the PMO has the lessons too.

Closing 419

Closing PMO Budget Finance 419

Planview

JANUARY 11, 2024

Elevate your Project Management Office (PMO) to become one of the most effective strategic partners in your organization. You have big plans for the new year. But how do you turn those plans into business outcomes while navigating the unexpected? How Does Your PMO Think? It all starts with how the PMO thinks.

PMO 109

PMO 2024 Governance Government 109

Planview

APRIL 24, 2020

In our first two posts in this blog series, we provided examples of how organizations are using dynamic planning and rapid reprioritization to pivot quickly in response to disruptive change and new opportunities. Part 2: Dynamic Planning: Refocus, Reprioritize, and Reallocate Rapidly. What’s the next level of dynamic planning?

Planning 125

Planning PMO Technical Review Budget 125

ProjectManager.com

NOVEMBER 8, 2022

Resources are anything you need to execute the project plan. Resource Forecasting vs. Resource Planning. Resource forecasting is used in resource planning. You can’t plan your resources if you don’t know what resources you have. These two aspects of project planning are connected and inform one another. Learn more.

Software Review 340

Software Review Underperforming Technical Team PMO Planning 340

Teamweek

NOVEMBER 24, 2019

In the last decade, more and more corporations have developed a project management office (PMO) to benefit their business. To get started, you’ll want to learn more about PMO examples, how to set one up, and how to train your employees. What Is a PMO? PMO Examples. What is a PMO?

PMO 52

PMO Underperforming Technical Team Artificial Inteligence Budget 52