Increase productivity is a process that involves increasing your team’s satisfaction with their jobs, and giving them effective tools to perform their assigned tasks. As a manager, leading a team is never easy. Bringing different people of different temperament to form a group can sometimes lead to a clash and unproductivity in the workplace.
This can make you frustrated, but with the right tact and tip, you can make your team achieve great professional goals. No matter how productive your team has been, there is always a new way to take your team’s productivity to a new level.
>> Recommended reading: Visual management as a means to engage teams and increase productivity
How Can You Empower Your Team to Be Increase Productivity?
Give Them Ownership
The best leaders all over the world understand the power of delegation. Empower your team with the power of ownership.
Let them make their own decisions, and take responsibility for their work. Make them accountable for their work, which will induce a sense of responsibility in them regarding their work.
When a team member is given autonomy over a project, he or she starts to see the project as his own. This will make him see his work differently in a way that the decisions he or she makes can impact the overall performance of the team.
Bridge Communication Gaps
Communication is a very important factor in increase productivity. Without communication, big businesses and project fail. In the absence of communication, miscommunication thrives and this can lead to confusion between team members and eventual failure.
It is the duty of a manager to ensure that there is effective communication between a team. He/she must ensure that information is passed at the appropriate time.
For a manager, constructing open lines of communication between team members and management is vital in increase productivity.
Communication plays an important role in helping team members understand their jobs and responsibility. An open line of communication ensures that leaders are always sharing and receiving feedback from their team members.
One way of keeping an open line of communication is creating a group chat with any of the social media apps. You can make use of management tools like Runrun.it to centralize your communication so that your task, deadlines, changes in deadline and important documents are stored in the same place.
This makes it easier to share information with your team.
>> Recommended reading: Do You Have Time Management Skills?
Know Their Strengths and Weaknesses
Every individual has his or her gifts and hidden talents that can be put to good use if properly managed. It is the responsibility of the manager or a team leader to discover those talents and put them in mind when assigning tasks to them.
Someone in a team can like paperwork more than the others and can be assigned to oversee the documents of the team. Another may like to think outside the box, as a manager, you can make him/ her pitch creative ideas in front of clients. Making them put their strengths and talents to work will contribute to the productivity of the team.
Good Work Environment
The work environment and ambiance can contribute to increasing the productivity of your team members. The workplace has to be conducive for every individual to carry out his or her assigned task. According to a recent study, the physical environment affects how an individual thinks and perform at the workplace.
Many organizations are now paying attention to the interior decoration when designing their office. They make sure to put bright lightening and comfortable furniture.
Redesign office space if employees are uncomfortable by the present layout. An aesthetically pleasing work environment can play a big role in increasing employees satisfaction and productivity.
Training
Always equip your team members with the required skills to function effectively in the workplace.
Provide training opportunities that give employees a better understanding of current practices and norms.
Improve their skill set and introduce them to new machines and software. Generally, increase their knowledge.
If there are particular areas that your team members currently lack adequate skills and training, it is your responsibility as a manager to address these deficiencies.
Give Them Incentives
People work best when they have a reason to do so. Money and gifts are great incentives to motivate your team members.
They want to know that their effort is recognized, and appreciated by their bosses with a little more than just a “pat on the back”. Incentives can be in form of cash, gifts, paid vacation, extra time off etc.
>> Recommended reading: Time Management – A Guide to Boost Productivity
Why Is Increase Productivity Important?
When your team is being productive, it means they are able to do more work and complete more tasks in lesser time than it would take another team. Effective team Productivity means achieving more results in lesser time.
Effective resource utilization
Resources in any project are time, money and human resources.
When team productivity is high, you will be utilizing lesser resources to get the required output. This is a win-win situation for you and your clients.
Faster project delivery
Time is the major resource in any project. Since resources are being utilized effectively, the time taken to complete a project will drastically.
Increased profitability
Effective team productivity means faster output with the use of lesser resources. This means the cost of a project will reduce. When you complete a project within your allocated budget, it means increased profitability for your business
Better client relation
Completing and delivering projects on time is an effective way of forging a healthy relationship between you and your clients. They trust that their project will be delivered in good time, hence, giving you more jobs and recommendation.
Tool to Increase Productivity
