A Project Manager’s Recommendations for Successful Project Completion
Managing a project is like steering a ship to port — Its extremely tough and stressful. Sailors have to keep check on many things like upcoming storms, oil check, pressure of pump and many other. Similarly, a manager has to keep a check on several things like…..
There will be things that you are familiar with, but there will always be things you will have to learn as you jump into a new project.
So, how do you set the tone for your new project? In this post, I will discuss about crucial steps that are important to make sure your project is successful.
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Nail down project details
An architect knows that a solid foundation is the life of a building. Once the foundation is laid then the remaining efforts to construct a miraculous building are put in. Similarly, a project manager should know the importance of laying a solid base for the project. The base includes the little details about the project, all buy-in from the stakeholders, clients interests and expectations. Apart from the ones mentioned above, there are some other factors as well that the project manager must consider: :
- What is project deadline?
- What are the roles and responsibilities of various team members?
- What factors would prevent the project from being successful?
- What would be the preferred mode of communication between the team and the client?
Sort the details out before you start the work. Be an influential project manager by showing your care for the project by knowing all the important points of a project. Get your project started on the right foot, by having a check of all the details and lay the groundwork for your project’s success.
Listen and engage
Paper presented at PMI Research Conference suggested that a project manager should spend 90 percent of their time on communication! Communication is not only about talking regularly to your employees, it’s about understanding the complete message. The more you understand your employees, the more likely it is that they are engaged with their work. Try to get more people on your side from the beginning of the project for success.
Define critical path milestone
You have heard of critical path method of project management, but what is critical path milestone? Milestones are used to mark, outline and define the tasks. When planning a project, milestones can benefit your project in many ways:
- Make it easy to spot important dates
- Identify potential project bottlenecks
- Make tracking much easy
- Identifying deliverables will not be a challenge
Defining milestones will eliminate project risks, making sure that all the aspects of projects are completed and delivered in the most efficient possible manner.
Know your project management tool
If you are often found shuffling between emails, spreadsheets, bouncing between tasks and status updated and completing multi level tasks you need one solution for everything — a project management tool. Online project management for all teams is becoming the need of an hour. Invest in a tool that is will help you to hit goals without the scramble and make every project a success. Make sure you and your team knows how to use the tool inside and out. You may be surprised how much easier project management becomes and how you can move work through multiple stages quickly.
Embrace your role as leader
You are the leader, act like one. You are the captain of the ship, do not let it sink. Do not let anyone else dominate your project. Foster a commitment from the team, as the more your team can contribute towards your project, the successful you will be. It is your job to initiate creativeness, encouragement and embrace new ideas. Here are some ways you can follow to cultivate positive team dynamics immediately :
- Be decisive
- Trust yourself enough to trust others
- Lead by example
- Know your team well
You are the one who will be accountable to lead your project to success or failure. Be the one who can prevail over the challenges facing your project. Lead your team to success by controlling the steering wheel.
Understand team’s motivation
How do you inspire your team? Remember that not all the resources you have working for your project are actually having the same set and level of skills. Learn what is your team’s motivation, make sure you notice what their contributions are and do not take them for granted. In order to keep the ship afloat, try to make your employees feel secure by understanding their aspirations, knowing how they see their future and figuring out the factors that will put an impact on their performance.
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Ok, so after having a look at the recommended ways for making a project successful, you will get a clear idea now of what you are lacking and what needs to be changed. So go on, work on these aspects, and get ready to make your successful!
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