29 Best Organizational Tools to Get Organized and Sorted Out
In today’s world where being chaotic is more common than being poetic, nurturing the habit of being an organized person can be a golden thing. Neatly arranged work desks, bags, even computer, and mobile screens can boost your productivity without you realizing it. When your surroundings are well-organized, you spend less time searching for things, which means you can get to work quicker and in a better mood.
Having an organized work environment has other benefits as well. You come up with better ideas, you are more creative in your work, and your overall mood is better if you do not have to constantly worry about going through a mess of things to find what you are looking for.
Imagine an ironsmith or a carpenter or a painter coming into their workshop and finding it a complete mess, objects strewn all across the place and everything is in chaos. The time required to get things back to their proper place would take time and effort, not to mention it would also change the temperament of the person. But coming into a workshop where everything is kept in its proper place and things are easy to find and locate. In such an environment, starting your work is easier, and as I wrote earlier, the finished product tends to be a lot better.
But we are no longer in a time and age where the things or equipment you work with is an actual thing unless you are in a profession that requires tools and equipment. Most of us today work from behind desks and computer screens or mobile screens, using technology and electronic data to apply our knowledge.
Take a look at the following organization tools and apps for your computer and mobile, which will definitely help you streamline your day, have all of your important information in one place, and achieve more with your time.
1. ProofHub
ProofHub helps both small and large teams to collaborate and communicate overs projects in a flexible manner making it easier for even remote team members to stay connected. It offers a number of tools that can make project management easier, faster, and a lot more interesting. It puts all the right tools like:
Chat: To exchange quick questions and answers and send DMs.
Kanban boards:
To manage tasks on Kanban board and visualize stages of a workflow so that everyone is empowered to self manage and move tasks from one stage to the other on the board itself. Teams can opt for it when they focus on efficiency.
Gantt chart tool:
To manage tasks on the Gantt chart tool and visualize them in a timeline view so that you can set task dependencies and adjust plans as your work changes and deadlines shift. Teams can opt for it when they focus on decreasing the effect of individual tasks’ deadlines on the final date of the project.
Multiple timers: To track time spent on tasks. You can start and pause timers as you switch between tasks and save the time entries in timesheets whenever you feel like.
Custom roles:
To get ultimate control over who gets to access and see what in the tool according to the organizational workflow and each team member’s responsibilities.
Notes: To note down important stuff and keep them in notebooks. You can also keep them private and limit their visibility only to people you want.
Files: To upload files and keep them organized at one central place and not have to carry your computer with you. You will also not have to open multiple apps to access your files.
The software offers unlimited users on its plan and their support team is always ready to help.
“Keep your work organized with ProofHub under one roof. Sign up for FREE.”
2. ONLYOFFICE DocSpace
ONLYOFFICE DocSpace is an open-source collaborative platform designed with the idea of makeing real-time document collaboration easier and effortless. It’s available for instant deployment in the cloud or on local servers.
ONLYOFFICE DocSpace is well-suited for entrepreneurs, startups, teams and even small and medium-sized enterprises allowing them to manage and collaborate on text documents, spreadsheets, presentations, forms and PDFs in customizable rooms. It’s equipped with an online office suite with professional editing tools and real-time document editing capabilities, including chat communication, comments, audio and video conferencing, version history and control, and two co-editing modes.
Another strong point of ONLYOFFICE DocSapce is that there is an integrated AI assistant based on ChatGPT which allows users to generate texts and images, look up information, summarize ideas, extract keywords, translate words and sentences and find synonyms while co-editing documents in real time.
In ONLYOFFICE DocSpace, you can create rooms where various levels of access permissions can be granted to anyone, and each role implies a set of predefined actions that a user can perform. Such an approach allows you to streamline the collaboration process and keep your data safe.
3. Celoxis
Celoxis is an award-winning all-in-one pm tool. It helps organizations to plan and track their portfolios, projects, tasks, resources, timesheets, issues and risks from one place. It has extensive collaboration features including a customizable free client portal. Its dashboards and reporting capabilities are superb and one of the best in the market. It is feature-rich, intuitive and highly customizable. If you are comfortable with the Microsoft Project scheduling paradigm, Celoxis is one of the best alternatives to Microsoft project.
4. Zapier
Zapier is a tool that allows you to connect apps you use every day to automate tasks and save time. You can connect any of 1,500+ integrated apps together to make your own automation. What’s more, it’s quick and easy to set up — you don’t need to be a developer, anyone can make a Zap! It’s just you and your favourite web apps getting stuff done.
5. Time Doctor
Time Doctor is a time tracking software that helps businesses increase productivity by as much as 22%. The tool is great for remote teams, digital nomads, and those who are working from home/online. Time Doctor will not only track the total time worked by every person on your team, but it will also provide a breakdown of how much time is spent on each project, client, or task. Some of the important features of Time Doctor are time tracking, computer work session monitoring, reminders, screenshot recording, invoicing, reporting tools, integrations and so much more.
6. Document360
Document360 is a knowledge base software that aids in the creation, organizing, and sharing of content. It helps you create an internal knowledge base, which can become an important component of your employee support system in order to make knowledge-sharing more efficient and streamlined during remote work.
Document360 is a hybrid solution that helps you create public, private and mixed knowledge bases. Furthermore, several knowledge base sites for different projects and products are feasible. Its category manager tool allows you to create several categories and subcategories in order to arrange and present groupings of related topics. With a simple drag-and-drop interface, you can also simply rearrange or move topics.
It provides cutting-edge editors such as Markdown, WYSIWYG, AI-Powered Search, and more for all of your documentation needs. And also integrates with a variety of helpdesk, chatbot, and team communication services such as Zendesk, Slack, Microsoft Teams, Zapier, and others.
7. Justcall
Justcall is a flexible cloud phone system. Make and receive calls and SMS with JustCall’s phone and desktop app. You can buy local, toll-free and mobile numbers of 58+ countries in seconds. With the number of your choice, stay connected with all your customers — whether on the move or working remotely.
JustCall natively integrates with over 44 CRMs, Helpdesks, marketing automation, and sales enablement solutions. All calls & SMS activities, notes, call recordings, and voice mails are automatically saved into your CRM or Helpdesk.
8. ZoomShift
ZoomShift is a scheduling software designed for hourly employees. ZoomShift is designed to help your business make work schedules faster, save money on payroll, and let your employees clock-in and view their hours with ease. The software helps your business keep all of it’s employee schedule information in one place, and can help improve the accountability of your staff.
9. Veed
Veed.io is a simple but powerful online video editor, try our free video maker to add subtitle. music, trim, crop, aff effects, images, filter and so much more!
Top features: Works on your Windows or Mac computer, no software download or plugin required.
Collaboration
Social Sharing
Audio Tools
Brand Overlay
Media Library
Video Speed Controller
Split Video
Merge video
Supports HD Resolution
Text Overlay
Video Stabilization
10. Happeo
Happeo is a community-powered intranet and organizational tool that connects employees and improves productivity. Happeo redefines the traditional intranet category, by focusing on the social aspect of the platform and on the company’s ability to engage, align and retain talent. The platform enables internal communicators, HR and leaders to both distribute news top down, but also to leverage the power of employees by enabling them to communicate ideas, concerns, and opinions.
As the one-in-all digital workplace Happeo makes collaboration easy. Employees can access company information securely anywhere, anytime. Besides intranet channels, where teams can meet, socialize, and communicate, and intranet pages to share company information, Happeo offers an employee directory, mobile app, third-party and Google Workspace integration, enterprise search, advanced intranet analytics and many other features.
11. iSpring Learn
If you find employee training burdensome, you’ll appreciate a platform like iSpring Learn. This is a learning management system that makes corporate training a breeze for both trainers and learners.
With iSpring Learn, you can create and upload any type of content. Then, combine training materials into a course, assign it to learners, or even merge multiple courses into a single, easy-to-follow learning track.
The training automation features of iSpring Learn make routine administrative tasks a thing of the past. Organize your employees with ease by department or specific groups, such as new hires or team leaders, enabling more targeted learning. Once a person is added to a group, all necessary courses are assigned automatically.
You can also set up automatic re-enrollment for programs that need to be taken regularly. The platform will handle the rest: notify employees of a new course, remind them of deadlines or upcoming events, and generate detailed reports on the progress of individual employees or entire departments.
12. Flipsnack
Flipsnack is an online tool that simplifies document creation, ensuring easy management and organization of your documents, all while saving valuable time.
One outstanding feature of Flipsnack is its seamless sharing of private documents among team members, promoting collaboration and transparency. Whether you want to make your documents public or limit access to them, Flipsnack grants you complete control over sharing preferences to protect sensitive information and maintain privacy. Another great feature is that you can enhance your documents by adding interactive elements to engage your audience more.
13. Wunderlist
Wunderlist is a cloud-based task management application. It allows users to manage their tasks from a smartphone, tablet, computer, and smartwatches. Wunderlist is free; additional collaboration features are available in the paid version known as Wunderlist Pro.
14. Google Docs
Google Documents, or Google Docs as it is commonly called, is Google’s answer to the question “Do I need to download the file every time I need to access it?” The answer is no, by the way. Google Docs allows you to make changes to documents online, without taking up any space on your device. The documents created using Google Docs can be shared with other people, with selective access and version control for files. While Google Docs is for word documents, similar apps are available for other major kinds of documents: Google Sheets for spreadsheets, and Google Slides for presentations. All of these operate in complete sync with your Google Drive account, so you don’t have to worry about carrying the computer you created your files on everywhere or carrying a memory stick. Just log in to your Google account, and everything is available on any device you want.
“Find all organizational tools under one roof. Give ProofHub a try!”
15. Pinterest
Pinterest helps you discover and do what you love. Pinterest has an idea on anything and everything that can get your attention. Food, animation, writings on various topics (both fiction and nonfiction), fashion ideas, photography, digital art — you name it. If you can think about it, chances are you can find ideas and inspiration about the same thing on Pinterest. Find recipes, style inspiration, projects for your home and other ideas to try.
16. Google Keep
Google Keep is a note-keeping app by Google. While it’s user interface is nothing too swanky or flashy, what sets Google Keep apart is the ease of synchronization and integration it offers with other application on your mobile device. Keep allows you to make different types of notes — just a fleeting thought you wanted to jot down, or a paragraph you wanted to write and edit later, or a grocery shopping list. Keep allows you to do it all. What’s more useful is that you can share your notes with other people by adding them to particular notes, and also control what level of access they have to the note- View Only, Comment Only or Editing Access. It is an app that can help you get all the chaos in your head organized to some extent, and make collaboration and teamwork a lot easier.
With almost every aspect of our day to day lives going tech-savvy and having some or the other integration with an electronic device, having these software and apps will only help increase your productivity. Having your ideas all arranged neatly, knowing where to look for which idea can make a lot of difference than when your thoughts are all over the place, and your mind is running haphazardly in all directions. Give these tools a try and let us know what you feel about them.
17. Basecamp
Basecamp is a comprehensive tool that puts everything you need to get work delivered on time in one place, including to-do-lists, calendaring, file-sharing, real-time communication, resource management, and more.
The software is quite intuitive, and it works amazingly for large teams. But, when it comes to small teams, Basecamp comes out as an expensive software choice. However, there are tools like Basecamp that you can use instead to best fit your small team/business needs.
Overall, Basecamp is a great tool with a strong selection of features that can help you keep all your projects, tasks, files, and communications organized. The UI is extremely impressive and happy to use. It clearly aims to make your job easier and faster.
18. Evernote
Switch from handwritten notes to typed notes and organize them effortlessly with Evernote. It is the best note-taking application that enables users to manage big projects, personal moments and notes anytime and anywhere. Information is accessible with ease even when offline. Keep all your ideas, lists, notes, reminders at a single place and never lose track of your deadlines with Evernote.
Add attachments, clip, web pages and record memos in Evernote. You can save time to find the required information with the powerful search of Evernote. Other key features are document scanning, multi-device syncing, web clipping.
19. Skype
With Skype, you can send messages, conduct online meetings, have one-on-one or group voice and video conversations via mobile, PC, Xbox, Tablet and Alexa. It is the best tool to conduct calls over the internet. This VoIP software application relies on servers and background device processing for communication.
It enables you to stay connected with clients and friends from anywhere. Now, you can share your screen in a Skype chat. Editing and deleting the sent messages is one of the features. No need to waste your time to find the files or links. You get everything at a central place, ‘Gallery.’
20. Keap
If you are looking for a method to maximize customer engagement of your business, then you need to have Keap. It is the best tool to automate your lead capture, manage your appointments, contacts, tasks in one place. It analyzes your leads’ behavior and prioritizes on the basis of their market interaction and keeps the hottest on the top of the list.
It helps to focus on creating paying customers and spending more time with Sales Automation to grow your paying customers. Along with this, it triggers timely personalized communications as per the emails sent, forms submitted and payment history. It sets up an integrated system for inventory, billing, and fulfillment and thus, makes things simpler.
21. ScheduleOnce
Scheduling meetings is no more time-consuming with ScheduleOnce. Different time zones of different clients is not a bar with this calendar management tool. This all-in-one scheduling tool integrates with CRM of your choice, email server, calendar, and your website. One can schedule a full sequence of interviews on the same day in minutes with ScheduleOnce.
Also, based on your specific workflow requirements, it generates new contacts every time a new form is filled. It connects all the distinct tools and integrates them to save time. It helps to customize a booking widget and create a mailing list to develop a relationship with the people you have met.
22. Dropbox
Keep control of all the user activities and company information with Dropbox. It provides space to share files and helps you use flexible storage with Smart Sync and frees up space on your hard disk. You can easily collaborate with team members with Dropbox.
Use any device to access the files saved on Dropbox, every document is synced to all the devices. File storage space is not an issue with this organizational tool. Moreover, your personal and professional information does not merge. No need to switch logins to access different accounts.
23. Zendesk
Zendesk is a knowledge-based software that helps to create, organize and share content with agents and selected customers. It offers a knowledge base that helps to measure the performance of the content. Zendesk organizes institutional information to build an information database.
The main motive of this software is to enable the users to access, search through and learn from the knowledge shared. Also, it helps the employees contribute and enhance content quality.
24. Meetup
Search social groups, find the right local community and join it with the help of Meetup. You can even start a group. Meetup also allows you to search career groups to learn a skill and upgrade your skill set.
With Meetup Pro, you can manage the groups within an organization.
Other activities that can be done with this tool:
- The event’s host
- Show your creativity
- Make influential podcasts
- Write a screenplay
25. MindMeister
Use MindMeister to visually create, capture and share ideas over the internet. No need to download and update anything in MindMeister as it is web-based. You can easily brainstorm, plan and take notes with this mind mapping software. Use this tool to plan projects, outline strategies, lead efficient team meetings.
Moreover, you can ask your employees to use it to organize their thoughts, unveil creativity and problem-solving skills. MindMeister also manages ideas, meetings, and knowledge.
26. Diigo
It is a multipurpose tool for improved knowledge management, workflow, productivity. You can get more organized links, references, and personal input with Diigo. It enables to easily collect and organize anything with online bookmarking.
No need to think twice before sharing your research with your friends. It’s easy with Diigo. What else can you do using Diigo? Create a personal library, highlight text, use sticky notes, structure your research, tag your collected web pages, use annotations to store online research, etc.
27. Flipboard
Flipboard provides user interface to view the information collected from the web in one place. The name is so because you flip through the articles. You can also create a package of the data of the special events using Flipboard.
This organizational tool helps to:
- Create a product catalog for customers
- Conduct internal market research
- Collect all the press briefings
- Make customized feed without setting up a magazine
28. Google Drive
Ever since ‘Cloud Storage’ became a common term among techno-savvy people, Google jumped on the bandwagon and came out with Google Drive, it’s cloud storage and synchronization service. Google Drive provides the perfect solution for people who want to have their data with them at all times and accessible from multiple devices, yet not to take up space on their hard drives or memory cards. It is one of the best cloud storage+synchronization apps available for anyone who uses a mobile phone and a computer.
29. Xebrio
Xebrio is a complete project management ecosystem designed for teams that need end-to-end traceability across project phases. Xebrio makes it easy to organize and manage different phases of a project because of its integrated features, such as requirements management, task management, time reporting, milestone tracking, document collaboration, bug tracking, and release management within one tool.
The complete project lifecycle data remains under one roof, eliminating the need for third-party integrations or plugins.
Remote teams can effortlessly collaborate using Xebrio, which increases their productivity. Users can add contributors, reviewers, and other stakeholders to their projects when working as a team to ensure nothing is overlooked.
Conclusion:
These top online organizational tools make a perfect kit of the best organizational tool you need to grow your business. Use these tools to reap several benefits like increased throughput, decreased time to complete a project, better performance and hence, more client satisfaction and excel.
Author Bio: Subhag Dolke is a content writer stand-up comedian, writes about life with project management by day, jokes about life in general by night.
If you enjoyed reading this article:
Clap: so others can find it
Comment: if you have a question/suggestion you’d like to ask
Follow: ProofHub to read all the articles
Read the other articles:
