How HR Teams Benefit From Project Management Systems
In this post, we are going to discuss how the HR teams benefit from the project management systems. The HR software is usually designed for the HR personnel to carry out HR-related tasks efficiently and achieve more productivity at work.
But apart from the HR software, project management software is also used a lot to carry out business activities.
One of the crucial activities is to build skills and experience to lead projects and teams. As a project manager or leader, it becomes necessary to understand different situations, face different questions, meet different people, learn new things and start building a positive and energetic working atmosphere among the different groups of employees and team members.
For every project, meeting the predefined goals is necessary but at the same time leading the project team is equally important and sometimes considered a stretch assignment. It simply means that there can be an opportunity to lead a team having big tasks or tight deadlines.
For instance, if any company is planning to implement a new solution, it is considered a huge task to be accomplished. This task can affect a huge number of resources of the business unit. This high profile project can involve a lot of resources and a huge portion of the organization. At this point, the leadership skills need to be tested and honed.
Without waiting much, let us discuss the benefits of using project management software along with HR software. This will make sure that the next project that you accept gets completed as early as possible and with proper attention.
Deciding on the project plan
The project document is a lot different from the project plan. It requires a lot of attention and hard work to decide on a project plan. The document defines the group whereas the content of a project management plan defines what has to be done and how it is to be done.
The smart acronym is a great planning tool of project management software that helps to measure, take action, and work in time with measurability and responsibility.
Having a proper project plan helps the business groups to create and collect resources around the same. It is required to bring everyone’s life around the plan and work together to make it successful.
Manage performance of employees
One of the hectic tasks for every business is managing the overall performance of the business unit. It is considered one of the most complex tasks and hence organizations have to spend a lot to figure out the correct way of performing tasks. Traditionally, the organizations carried out the yearly evaluations of the performance, but now all have agreed to the need for more frequent and evidence-based performance evaluations.
The performance management software along with the HR software helps the employees to manage all the tasks from a single tool. As a result, they get a neutral place for the evaluation of overall performance.
The project management tools help the HR teams to carry out more frequent and evidence-based evaluations thus resulting in inefficient and highly effective activities. A few of the modern software also allow the employees to provide feedback once they complete the task assigned to them.
“Struggling to track your employees’ performance accurately? Switch NOW to ProofHub and track task statuses and individual performance on a single platform for improved job accountability.”
Deeply understanding the project
There have been many types of research and studies showing that understanding the project deeply helps to improve performance by 20%. The deep understanding need not be long or complex but need to be detailed and simple enough to understand. After every phase is complete, the team members are suggested to answer two questions: Did the performance improve? And What more can they do to improve?
When the team performs well, it is suggested to give them a chance to celebrate the same as well as have a check over the other required changes and deliver them to employees for a better understanding to have better practices in future.
All the businesses have numerous projects that they need to manage where some might be big whereas others might be small while implementing. Regardless of the size of the project, all the team members must have the skills to lead the project, manage it and participate in the other projects of the business.
This is considered as a good practice for the employees for their career and development. This task with project management software is considered excellent for business goals and resource management.
Manage knowledge and intelligence
The HR team is considered the head of the company in terms of knowledge and intelligence. They have to look after all the important tasks, policies and procedures, documentation, and other major activities of the business unit through the HR software. They can either manage the documents themselves or provide access to others regarding the same. The best part of any project management software is it allows the HR members to manage all the documents and activities in a single place and with a single tool bringing in a high amount of collaboration.
This at the same time also allows the employees to access the documents on their own rather than asking the HR people every time. The advanced security settings and access control settings help the HR personnel to have control over the information and data that can be accessed by different levels of the employees.
Development phase with the project team
Development of the team is a different task than building the teams. The main focus of the development phase is on providing the employees skills that are effective for the entire team and the projects. A few of the common skills that must be present in the employees are decision making, problem-solving, consensus-building, communication, quick decisions, aptitude, and much more.
The employees must be continuously provided with the training for the same through project management software and hence making them eligible to face the lead role or participate in the project teams.
“Struggling to keep your remote teams unified? Is poor collaboration hurting your organizational bottomline? Sign up with ProofHub TODAY and take your team collaboration to another level.”
Managing employee requests
The requirements of every employee can be different as per their work and position. The request can vary from workshops, courses, and equipment. The HR software must have a systematic, transparent, easy-to-use, and easy-to-understand approach making it easy to manage the employee requests. The project management software is useful not only to specialize in the work but also to make sure that the updates are shared successfully with others.
For instance, when an employee wishes to request HR, they can do the same by listing their task, assigning it to the manager, and waiting for the reply. At the same time, the manager can review the request, approve or disapprove it, and solve the same as required.
Also, the tasks can be moved or shifted from the task list continuously as per the requirement. This helps to keep the employee updated regarding the status of their applied request so that they don’t disturb the HR people by taking repeated follow-ups. At this point, the task lists can be customized as per the requirement of HR and by selecting the template of your choice.
Official project starting meet
It is the project leader’s responsibility to ensure that the project beginning meet is enthusiastic and memorable so that the employees feel considered in the business. At the time of such meetings, it is the project manager’s responsibility to share the potential risks, challenges, and expected results in the specified time frame to the employees.
Along with all such details, the project details must also be shared with the team so that it can become easy for the teams to understand the business activities. The project management software helps the HRs to carry out all such tasks efficiently and in a limited time. Team building is always worrying about the relationships, bonding and engagement of members in the project.
Generating formal documents
As per researches and reviews, around 32% of projects are only completed within the given time frame and within a decided budget along with quality standards. The formal project documents are always helpful in keeping the project work and team attention on the project and its deadline.
In the project management software, the project document must include three major things, such as the list of all the team members working for the project including the team leader as well as the sponsor. This helps to find the responsible, accountable, informer, and consulted person as per the roles and responsibilities. Next, it must include the project scope along with the deadlines. And lastly, it must include the budget of the project.
Using agile principles
The agile principles are the processes specially used in software development. The HR software mainly divides every project into milestones to be achieved with the beginning, middle, and end parts. This formula helps the teams to continuously evaluate the tasks and progresses and decide adjustments if required.
One of the major benefits of using the agile approach is saving time as well as resources. Every review and adjustment is made right after every single milestone and hence it is followed continuously during the project.
Conclusion
These were a few of the benefits that HR teams get from the project management software to improve their working capability and complete every task with efficiency.
Author Bio:
Akshay Bhimani is a Web manager at Techimply, India. With experience in the technology-driven field, he has mastered his knowledge on How(s) and What(s) to be done for a business. Also, he’s keen to share his knowledge on a few technology-related topics such as cloud technologies, HR, CRM, POS software, and data security with readers that can assist any kind of business.
If you enjoyed reading this article:
Clap: So others can find it
Comment: If you have a question/suggestion you’d like to ask
Follow: ProofHub to read all the articles
If you liked reading this post, you are surely going to love this as well -
