How to Monitor Daily Progress as a Project Manager

People love to monitor everything, from their weight to their finances, so it’s only natural that managers want to monitor daily progress on their projects. Here’s a screenshot of the whiteboard for your reference. In Review – How to Monitor Daily Progress as a Project Manager. Everyone is always monitoring everything, from their weight to their finances. When we monitor progress what we’re doing is asking where we are now and where should we be.

A Project Schedule Is the “How” & “When” You Will Reach Your Objectives

Project Management Resource Network

A project schedule is commonly referred to as the project plan but technically the schedule is a project document not the project plan. . Blog Monitoring and Controlling Planning ToolsWhen you start a project the first question should be “what is the objective?” The next set of questions will be “how” and “when” you will reach the objectives. The answers will be the basis of your project schedule.

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What is Project Management?

Project Management Resource Network

Projects, also referred to as initiatives, are inherently temporary without structure. . These principles are used to bring methods together to create methodologies for initiating, planning, executing, controlling & monitoring, and closing projects. . Blog Monitoring and Controlling Planning Skills Tasks team TrainingProject Management is the process of creating structure and a foundation to a temporary and unique endeavor that produces an objective.

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Float in Project Management: A Quick Guide

In project management, float, sometimes also referred to as “slack,” is a number that indicates the amount of time a task can be delayed without impacting subsequent tasks or the project’s overall completion. To start, monitoring a project’s total float (TF) is crucial to ensuring that the overall project is going to be delivered on time. By monitoring FF, you can catch problems early and make sure that teams don’t get frustrated by sudden delays.

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How to Successfully Execute a Plan

Here’s a screenshot of the whiteboard for your reference. When monitoring a plan to ensure that it’s going as planned, again communications should be the foundation to build toward success. Monitoring makes sure that the project is proceeding correctly, and tools like status reports and keeping up with issues, risks and changes is how you do that. Knowing the variance on the costs, schedule, scope and resources helps to monitor.

The 10 Project Management Knowledge Areas (PMBOK)

Project management knowledge areas coincide with the process groups, which are project initiation, project planning , project execution, monitoring and controlling, and project closing. Once created, the project plan is approved by stakeholders and/or sponsors, and then it’s monitored and tracked through a change log as the project progresses. This process is monitored, analyzed and reported on to identify and control any changes or problems that might occur.

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Managing Remote Teams: Challenges, Best Practices & Tools

Yet, if you’re unable to monitor their work then you’re not able to balance that workload or know if they’ve gone off-track. Managing remote teams is possible with online project management software to assign, monitor and report on remote teams, no matter where they are or when they’re working. A remote team, also referred to as a distributed team, is no different than any other team, except in one very important way. Here’s a shot of the whiteboard for your reference!

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How to Make a Change Management Plan

Here’s a screenshot of the whiteboard for your reference! There are five phases in a project: initiate, plan, execute, monitor and control, and close. During the life cycle of a project, change can occur during the execution, monitoring and controlling phases. So if you look at a project, the life cycle, you initiate the project, you plan it, here is where you execute, monitor, control, and then you close it.

Project Management Framework Types, Key Elements & Best Practices

Management: The management phase is where you’ll monitor, review and report all updates—particularly at each milestone—to key stakeholders. Additionally, you’ll want to make a note of everything, anomaly or not, just in case, and keep all notes in a repository to refer back to at a later date. This is essentially the monitoring and management portion of your project. Monitor and control your projects with our real-time dashboards. A project never exists in a vacuum.

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How to Build and Use a Risk Register

Project Risk Coach

Impact, also referred to as severity or consequence, is the amount of impact on the project. The risk management processes include: 1) plan risk management , 2) identify risks , 3) evaluate/assess risks , 4) plan risk responses , 5) implement risk responses, and 6) monitor risks. Project managers constantly think about risks, both threats and opportunities. What if the requirements are late? What if the testing environment becomes unstable?

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Project Integration Management – A Quick Guide

It is used as a reference document as the project moves forward. Monitor and Control Project Work. The work of the project needs more than directing and managing; it requires that the project work be monitored and controlled. Change can be requested during the project life cycle, but these requests must be monitored and controlled to make sure that the quality of the project is not negatively impacted.

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Project Baseline


Project Baseline : – Project baseline is a simple but useful tool used by project managers for monitoring project progress. Project baseline is a reference point through which project progress can be tracked. In this article, I will explain what project baseline is, and explore how it can be useful. What is project baseline in project management? Project baseline is defined at the start of … Explainer Project Management

The Importance of Data Governance for Business

This person will also monitor the process and suggest improvements as needed, often with the help of a project management software for information technology. There must be someone who is designated to manage, monitor and report on the quality of information. Without a baseline, any reference is not anchored to context and therefore cannot be useful in terms of coming up with improvements.

Gantt Chart vs. PERT Chart vs. Network Diagram: What Are the Differences?

PERT stands for Program Evaluation Review Technique, and refers to the method of using a graphic to plot the tasks that must be done to complete a project. is an award-winning tool that organizes projects and teams, helping you better plan, monitor and report on projects.

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What’s the Real Value of Project Management?

Here’s a screenshot of the whiteboard for your reference! Monitors that work and its progress, taking corrective action when necessary. Well, as the role of project manager, the project manager plans and directs work of a group or an organization, and they monitor the work or progress of the project, and they take corrective actions. Project management has real value, but don’t take our word for it.

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Schedule Variance: What Is It & How Do I Calculate It?

This number will act as a reference point as the work progresses, and graphs will be generated that allow you to quickly see if the project is within budget or at risk of going over. The software is used by thousands of teams and companies including NASA, Volvo and Bank of America for project planning, collaboration, monitoring and reporting. Get planning, monitoring, reporting and collaboration all in one software suite.

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Project Quality Management – A Quick Guide

The cost of nonconformance refers to internal failure costs. Applying this concept also means constantly monitoring and documenting any issues that come up, so you can then use the lessons learned when managing future projects. Online Gantt charts make scheduling the monitoring and tasks related to quality management simple. Quality is important in any project, and to ensure quality, the right tools are needed to monitor the quality management.

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How to Write a Scope of Work (Example Included)

Here’s a shot of the whiteboard for your reference! It’s a way to help you monitor the progress of the project to make sure it’s adhering to your planned schedule. So some people reference best practices and in this case, I call these the “must” practices. In this video, Jennifer Bridges, PMP, shows you how to write a scope of work for project management. Follow her steps to get started or use our project plan and scope document template!

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The PMP® Exam is Changing: Here’s What You Need to Know

International Institute for Learning

Each question on the PMP Exam is tracked to at least two academic references (which PMI does not reveal) and to the Outline. The current Outline [iii] , published in June 2015, includes the five domains of Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Visit PMI’s website regularly to monitor any and all changes. Supplemental readings and reference materials. LeRoy Ward | Executive Vice President of Enterprise Solutions, IIL .

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Overcoming a Lack of Project Resources

Monitoring Project Resources. In order to avoid a resource shortage, it’s essential that you monitor your project resources throughout the project. View project schedules to monitor task progress. Monitor resource productivity on your project dashboards. You’ll be better off if your project management software has all these resource monitoring capabilities. You can use our resource management tool to monitor and manage your team’s workload as well.

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Project Management Best Practices for Innovation and Co-Creation

Here’s a screenshot of the whiteboard for your reference. Monitor and Track Progress: This is important to make sure you stay on track. Use Tools: Tools such as a project dashboard help to monitor project metrics and report on project progress. Then number five, of course, monitor and track the project to ensure that you’re on time, on budget, and realizing the results you’re trying to get from the project.

What Is a Project Management Plan

Project Management Resource Network

So often the project schedule is referred to as the project plan but technically the project plan is the combination or integration of all the different project management plans. How the project will be executed, monitored, and controlled. In project management there will be a number of project plans like the risk management plan , the change management plan , and the communications management plan. All of the different plans put together is your project management plan. .

Risk Analysis 101: How to Analyze Project Risk

By planning for risks, you begin the process of knowing how to identify, monitor and close out risks when they show up in your project. But it’s important that you also have to understand what is meant by the word analyze in reference to project risk management. Here’s a shot of the whiteboard for your reference! Before you’re able to analyze the risk in your project, you have to acknowledge that risk is going to happen in your project.

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How to Make a Resource Breakdown Structure (RBS)

It also provides a quick visual reference on resource allocation and workload, as well as individual resources and assignments. Software is another resource that will mostly be used during the design phase, but there is likely to be a project management software to facilitate the planning, monitoring and reporting on the project at larger. Their logged hours show up immediately on our real-time dashboard to monitor progress. There are many aspects to planning a project.

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7 Steps for a Successful Project Budget

Reference Lessons Learned. That means we deliver data instantly to our real-time dashboard, so you can monitor your project across six metrics. Here’s a screenshot for your reference! Also, reference lessons learned. If you don’t have the funds, you’re not going to complete the project successfully. That’s why planning out your project budget is so important: it’s the lifeblood of the project.

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How to Become a Senior Project Manager

Here’s a screenshot of the whiteboard for your reference! They also monitor that work and take corrective action when it is not progressing as planned. And they also monitor the work, and they take corrective action. Want to become a senior project manager? First you must know how one differs from a typical project manager. Jennifer Bridges, PMP, explains and provides you with practical steps to achieve your career goals.

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The International PMO standard from AIPMO

Henny Portman

Understand what are the key documents PMO use to run, monitor and control PMOs. Monitor. Capability monitoring. Capacity monitoring. Change control monitoring. Configuration management monitoring. Financial monitoring. Issue monitoring. Knowledge management monitoring. PMO monitoring. Portfolio monitoring. Quality monitoring. Risk monitoring. Scheduling Monitoring. Communications monitoring.

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People Innovation: A New Vision to Innovate

International Institute for Learning

In general, HR could monitor if an employee is satisfied and understand all of his/her needs, the line manager could define what can be done for their professional development and the project innovation manager could stay alert in case of new potential ideas. References: . [1]. By Luigi Morsa, Ph.D. . Nowadays, companies are very conscious that if they want to be competitive, they have to innovate. The conquered market shares can rapidly disappear or drastically be reduced.

Cost Management Basics

Then, when the project is executed, the expenses are carefully monitored and recorded to make sure that they’re aligned with the cost management plan. The triple constraint in project management refers to three metrics that define a project: cost, scope and time. You need to have a format to report your findings as you monitor the project’s progress and present this data to your stakeholders. Here’s a thumbnail for your reference.

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How to Write a Business Case

Monitor Progress: Have a plan in place to monitor and track your progress during the project to compare planned to actual progress. Here’s a screenshot for your reference. A business case is the way you prove to your client, customer or stakeholder that the product you’re pitching is a sound investment. Below, we illustrate the steps to writing one that will sway them.

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7 Steps for Effective Problem Management in IT

According to ITIL, an incident refers to “an unplanned interruption to a service, or the failure of a component of a service that hasn’t yet impacted service.”. Once the problem has been logged, then it must be categorized to better assign and monitor, as well as given a priority. The final bit of paperwork is usually completed by the service desk technician, who makes sure that the details are accurate for future reference.

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The Close Sibling of Communications and Stakeholder Management: Resource Management


The word team referenced here is specifically referring to the project’s team members, not all the stakeholders. Here, you ensure that physical resources are continuously available as planned, as well as monitor and control the resource utilization. References. [1]

The Twins – Communications Management and Stakeholder Management


Monitor Communications process: Finally, we monitor the communications throughout the life cycle of the project. In other words, monitoring and adjustment of stakeholder engagement strategies happens in this process. Refer to the above table for the overlapping areas.

What Is a Work Breakdown Structure (WBS)?

Once you have a WBS for your project, you need to plan, execute and monitor its progress. Well you know me, I’m big on terms and I like to be clear and go forward on a real definition of terms so a lot of times you’ll see me on the whiteboard sessions reference my good friend, Google. You can reference other project management sources of your own that you may use and prefer instead, but this is mine.

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20 Things For Your Project Management Plan [With 3 Free Templates]

Girl's Guide to PM

Reference the business case and any prior documentation. It’s always easier to reference other documents than try to reproduce them in here. In this part of the document include or at least make reference your product breakdown structure, and Work Breakdown Structure if you have them, key deliverables, or other products. If you have a fully-fledged requirements document then you can always reference that. Monitor and Control Methods.

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How to Use Data to Be a Better Manager

Here’s a screenshot of the whiteboard for your reference. Data can help you monitor and control your work. Well, data helps to monitor and control. Numbers makes the business world go around. Jennifer Bridges, PMP, shows you how to use that data to become a better manager. In Review – How to Use Data to Be a Better Manager. Jennifer opened with some old chestnuts, such as “The numbers don’t lie,” “The numbers tell a story,” and “You can’t argue with the numbers.”.

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10 Essential KPI Metrics for Teams

KPI metrics are often monitored with online dashboards or tracking templates. Some of the KPIs you can monitor include your team’s workload. Here’s a screenshot for your reference. If you’re looking for ways to increase productivity in your project (and who isn’t?), then you’ll need to know how to effectively measure your progress. Tracking these key performance indicators (KPI) will help keep the team productive and the project on track.

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Requirements Gathering: A Quick Guide

Record every single answer, and create an easily-accessible repository where (approved) others can access if they need to reference any information that was collected during the requirements gathering phase. Monitor Progress. At this point, you’ll want to make sure you have a method in place to monitor and track all of your requirements across all teams to ensure that triggers for risk stays low.

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Lessons Learned Template

In this section, you’ll add a little bit of information about the project, so that if this document is shared, other stakeholders understand what this is in reference to. Every row should have an action item, even if it is as simple as “monitor to see if it happens again.” To catch the wins and issues, you have to monitor and track your progress. Plan, monitor and report on every phase of your project and gather lessons learned.

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Project Planning for Beginners

Here’s a screenshot for your reference! It’s a thorough list explaining how to define scope, break down milestones, monitor progress, document results and more. In some places, you may hear that referred to as scope. Project planning is one of the foundational pillars that supports the practice of project management. Jennifer Bridges, PMP, walks through the basics to guide beginners and refresh the pros. In Review – Project Planning for Beginners.