Key Responsibilities of the PMO

Brad Egeland

A project management office (PMO) is an organizational entity usually tasked to centralize and coordinate the management of projects within an organization. ​ A PMO oversees the management of projects, programs, or a combination of both.

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The International PMO standard from AIPMO

Henny Portman

AIPMO is developing the first ‘leading’ international PMO standard based on a combination of research findings and expert knowledge. P3O or IPMA PMO certifications are not comparable to AIPMO’s core certifications in terms of approach, content and outcome. PMO Services and Capabilities.

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What are PMO Technical Competencies?

Arras People

Last week I carried out a project management careers clinic for someone looking to move on in their PMO career. There was an interesting part of the conversation when I mentioned that of course PMOs differ in different organisations but generally there is a core set of PMO technical competencies. Same goes when I talk about PMO functions and services. You’ll see that the list is pretty long – each of these items on this list we call PMO functions too.

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Sustain Your PMO: Nine Easy Lessons

The Lazy Project Manager

As has been already discussed the reality out there in ‘PMO land’ is that there is not a plethora of wise and experienced PMO managers, directors, leaders, heads, etc., and so it is sensible for anyone who is engaged to help an organisation set up a new PMO or advise on improvements to an existing PMO to reach out for some help. The risk to not doing so is to, at the very least, slow the return on investment of the new PMO down. Is the PMO model the right one?

PMO: The Gap Closers

Strategy Execution | PMO Perspectives

The report also refers to recent figures on project execution failure – taking into account business and strategic level impacts on failure as well as programme and project level. The PMO: Gap Closer. It’s the PMO. In a small organisation, it’s a central PMO that carries out key services in portfolio, programme and project support. The only entity that exists today that can support that is the PMO. Where the PMO Closes the Gap.

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5 Ingredients for PMO Success

Brad Egeland

Often times at the heart of a successful project management practice is a project management office, or PMO, that has been structured to create a path of success for company projects and the project managers who lead them. From my experience, there are five key ingredients to a successful PMO.

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Symptoms of an Ineffective PMO

Brad Egeland

Are your project managers growing, expanding their careers, gaining needed training and certifications and mentoring colleagues the way a successful project management office (PMO) should be operating? It’s all about repeat customers, reference-able customers and – for your own organization – the increased revenue that comes from an increase in the satisfied customer base.

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How to Establish a PMO In Five Ways?

Project-Management.pm

It’s sometimes hard for organizations to keep up with these, hence the need for establishing a PMO , a standard structure to help projects have a constant process and operation to help them achieve their objectives or the stakeholders ’ requests. Why is there a need for establishing a PMO ? One of the key advantages of establishing a PMO is it provides a standard structure using standard approaches while being paralleled to the organization’s system and objectives.

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Three Ways to Transform Your PMO Into a Strategic Powerhouse

Keyedin

Project portfolio management, often referred to as simply portfolio management, is forward looking. Transformed Performance: Let’s face it—when you’re prey to overruns and drastically hobbled by poor resource deployment, your PMO isn’t performing the way it should. Our solution allows you to clearly see your PMO metrics for the first time. There are so many ways PMO software can help you become more strategic.

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Three Ways to Transform Your PMO Into a Strategic Powerhouse

Keyedin

Project portfolio management, often referred to as simply portfolio management, is forward looking. Transformed Performance: Let’s face it—when you’re prey to overruns and drastically hobbled by poor resource deployment, your PMO isn’t performing the way it should. Our solution allows you to clearly see your PMO metrics for the first time.

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Symptoms of an Ineffective PMO by Brad Egeland.

MindGenius

Are your project managers growing, expanding their careers, gaining needed training and certifications and mentoring colleagues the way a successful project management office (PMO) should be operating? It’s all about repeat customers, reference-able customers and – for your own organization – the increased revenue that comes from an increase in the satisfied customer base.

The Power Automate PMO Reminder Flow

MPUG

In this post, I would like to share how I created a useful PMO flow, and yes, flows aren’t called automations. This flow is designed to send out an automated mail containing the names of all projects (and their owners) that haven’t been published for longer than a month to a PMO department. Figure 1: An overview of the PMO mail flow. In my example, I’ve named the flow “Reminder to PMO,” and set the frequency to once a month. Articles Flow PMO Power Automate Reminder

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Project Management Careers Q&A – Moving to a Portfolio PMO

Arras People

I’m currently working in a PMO, supporting a large program. I’d like to move into a portfolio PMO in the next few years and want advice on what I should be doing to make this a reality. The link between an organisation’s strategy and how that strategy is delivered is commonly referred to as portfolio management. Q&A Project Management Careers PMO

2016 200

Is Your PMO Counting the Right Things

Bridge the Gap Consulting

So, you may be asking; what does a WWII project have to do with PMO’s? Well, how many PMO’s have you seen or heard of take off and all of the sudden, they’re gone! But at the end of the day, they’re another statistic in the “Lost PMO” column. In November of 2019, I was passed over for a PMO leadership job. A great team, travel, working from home (pre-pandemic anyway) and the PMO was well-respected by the executive committee.

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Tackling Project Management Job Titles

Arras People

PMO Analyst. PMO Co-ordinator/Administrator. PMO Manager. Head of PMO. That way when it comes to reference checking later in the process, the real job title is still there, it’s just that you’ve added something alongside it which is more meaningful to the wider marketplace and the role against which you are looking to identify. Project Co-ordinator – can support single or multiple projects, is not working in a PMO.

2019 227

10 Point Checklist for Better Project Estimates

Planview

For easy reference, here’s a concise summary of the ten guidelines we’ve discussed for more effective project estimating, divided up by the related part of this series. PMO Vision and TrendsThe following content is based on the whitepaper, “Bigger Than a Breadbox: 10 Tips for Better Project Estimates, Part 2,” written by Jerry Manas. For your reading convenience, we’ve decided to give it everlasting life here on the blog.

Managing a Strategic Project Portfolio

Planview

This process is stifling innovation and costing the organization thousands of man-hours and likely resulting in failing … or what I refer to as failing-slow. PMO WhitepaperHere is a common scenario: You spend months participating in annual planning.

2018 109

Project Prioritization with Strategic Work Intake

Planview

Referring to this list will give you some ideas. Planview recently held a webinar with Michael Havison, Portfolio Director at Parkview Health where the focus was on project prioritization with strategic work intake.

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6 Reasons Why Projects are Late

Planview

You’re probably wishing you had the main points from each part of the series in one place, easy to pull out for reference or to add your own notes to. PMO Vision and TrendsThe following content is based on the whitepaper, “Bigger Than a Breadbox: 10 Tips for Better Project Estimates, Part 2,” written by Jerry Manas. For your reading convenience, we’ve decided to give it everlasting life here on the blog.

Pass Your Competition… Fast

Planview

References: *Gartner 2016 CEO and Senior Business Executive Survey Shows that Half of CEOs Expect their Industries to be Substantially or Unrecognizably Transformed by Digital. The world is changing. It is using digital to compete, gain market share, and grow the business.

2018 78

Why setup virtual PMOs and when should PM templates be standardized?

Kiron Bondale

Why oh why would someone set up a virtual PMO? I’m not referring to a PMO which is staffed by geographically distributed team members but rather one which has not been established as a staffed organizational entity. Virtual PMOs might be setup as a single individual spending a portion of their time delivering PMO services or a group of project management practitioners who commit some time to this.

2018 164

Failing to Deliver Strategy… Slowly

Planview

This process is stifling innovation and costing the organization thousands of man-hours and likely resulting in failing … or what I refer to as failing-slow. PMO WhitepaperHere is a common scenario: You spend months participating in annual planning.

Start Viewing Your IT Department as a Strategic Partner to the Organization

Planview

Some organizations use a portfolio approach for all assets, including software and hardware, and refer to this as Asset Portfolio Management. PMO Vision and TrendsThe following content is taken from the whitepaper, “Portfolio-Driven Performance: The 7 Process Areas That Drive IT and Business Results,” written by Jerry Manas. To make it more easily accessible to you, we are giving it everlasting life here on the blog.

A Quick Guide to the Project Management Office (PMO)

Brightwork

This responsibility often falls to the project management office (PMO). Read on to learn more about the PMO, including benefits, PMO frameworks, and introducing a PMO to your organization. A project management office refers to a group or department within a business responsible for defining and maintaining project management standards throughout the organization. I recently introduced key concepts and ideas relating to project portfolio management.

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Q&A Responses to Driving Organizational Agility

Keyedin

In a recent webinar with PMO Strategies Founder, Laura Barnard, the audience had some great questions about organizational agility and how that relates to the PMO. How can Product Managers and the PMO work together/complement each other, and how can we communicate that to the organization and business leaders? Whether those projects are deliverables for an overall product or not, does not matter in terms of how the PMO can provide value. link] - Pitching PMO Services.

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The Death of Project Management

Girl's Guide to PM

I’m not referring to the mental state of those on either side of the argument, rather the way that just when you think the discussion has died down and the argument is resolved it comes back to life. Bryan Barrow. This is a guest post by Bryan Barrow.

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The Presentation on Presentations

The Lazy Project Manager

Therefore this is a more a reference guide with ‘simple to adopt tips and techniques’ on the main points of good presentation. Peter Taylor: Peter Taylor is a PMO expert who has built and led five global PMOs across several industries, and has advised many other organisations in PMO and PM strategy. A new book for you and your team: How to become a more confident public speaker the ‘Lazy’ way – Available now on Amazon. Am I a public speaking expert?

2018 177

9 Essential Project Documents (With Templates)

Girl's Guide to PM

More recently, my projects have been operating under a formal PMO structure, and much of what goes in a project management plan is basically repeating the formal processes. There’s no point creating a plan document just to say, “We do it the way the PMO mandates, just like every other project in this company.” ” In that case, I have one over-arching project management plan document and it references corporate standards. Formal reporting to the PMO.

2019 313

20 Things For Your Project Management Plan [With 3 Free Templates]

Girl's Guide to PM

Reference the business case and any prior documentation. It’s always easier to reference other documents than try to reproduce them in here. In this part of the document include or at least make reference your product breakdown structure, and Work Breakdown Structure if you have them, key deliverables, or other products. If you have a fully-fledged requirements document then you can always reference that.

2017 220

Strategic Project Portfolio Management [Book Review]

Girl's Guide to PM

It sounds simple – we all know we should do it, but it’s hard to know where to start for a new PMO. It’s everything a novice PMO Manager needs to know to support her project managers at work. Practical Advice I’ll Refer To Again. Everything a novice PMO Manager needs to know to support her project managers at work. Reading this was a pleasure; I’m sure I’ll refer to it again in the future – and if you work in a PMO, you should too.

2016 212

Project Portfolio Management - a quick definition

Keyedin

Throughout this blog you will hear us refer to project portfolio management on many occasions. For those of you new to the term or those researching it's suitability to your business - here is a quick definition from our recent webinar How PM, PPM and the PMO Work Together that we think sums up PPM quite nicely. Free Ondemand Webinar: How Project Management, Project Portfolio Management and the PMO Work Together.

Lessons Learned in Project Management

Girl's Guide to PM

There are plenty of different ways to spread what you have learned from your project around the PMO, project managers and teams. Then talk to your PMO about a standard format for post-project reviews as you’ll find that if everyone carries out their lessons learned meetings in a similar way it will be easier to collate, share and search the results. If your PMO doesn’t currently have a wiki for lessons learned, suggest that they set one up.

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Capture More Agility by Tailoring Practices

International Institute of Learning

The idea of the PMBOK® Guide – Sixth Edition officially defines tailoring as follows: Determining the appropriate combination of processes, inputs, tools, techniques, outputs, and the life cycle phases to manage a project is referred to as “tailoring” the application of the knowledge [of project management]. [This post is a sneak preview of Jesse Fewell’s talk at IIL’s Agile & Scrum 2020 Online Conference , and is based on his upcoming book Untapped Agility ].

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Delivering Quality Every Time to the Project Customer

Brad Egeland

Satisfied customers who refer us to others and keep coming back for more are what build our project management practices and businesses into successful organizations. And use your PMO and PMO director to help the project along – that is what they are there for.

2020 101

Foundational Elements for Agile PPM: A Phased Approach – Part 1

Keyedin

Just as developers needed a way to deliver products to market faster without hindering innovation during development and production, project managers and PMO leaders need a way to deliver projects at a faster pace and with the same, or better quality. If you refer back to the foundation of the original Agile Manifesto — software development — the methodology was created to bring the best customer experience possible to the end user.

2020 76

20 Things For Your Project Management Plan [With 3 Free Templates]

Girl's Guide to PM

Reference the business case and any prior documentation. It’s always easier to reference other documents than try to reproduce them in here. In this part of the document include or at least make reference your product breakdown structure, and Work Breakdown Structure if you have them, key deliverables, or other products. If you have a fully-fledged requirements document then you can always reference that.

2017 155

10 Simple Ways to Prepare a Holiday Handover at work (with email templates)

Girl's Guide to PM

They can then use this as a reference while you are away and update it with anything that changes. They won’t remember, and having it in writing gives them something to refer back to. A shorter version of this article first appeared on the PMO Perspectives blog. We’re approaching the summer holidays – yes, really! – and if your projects have run like mine this year, your carefully planned deadlines no longer coincide with the dates that you are going to be out of the office.

2019 273

10 Ways to Write About Your Project Management Career History in Your CV

Arras People

You need to find the balance between telling the reader enough about the projects you managed or worked on – for PMO, it’s the same – what type of PMO and what was its objective. So you’ve written your amazing introductory profile and got your key achievements just right. Now it’s time to focus on the real weighty part of the CV – your career history. So what’s the best way to tackle this?

2017 175

10 Ways to Write About Your Project Management Career History in Your CV

Arras People

You need to find the balance between telling the reader enough about the projects you managed or worked on – for PMO, it’s the same – what type of PMO and what was its objective. So you’ve written your amazing introductory profile and got your key achievements just right. Now it’s time to focus on the real weighty part of the CV – your career history. So what’s the best way to tackle this?

2017 164

A Roadmap “Step By Step” Guide

MPUG

In our case, we will name the Project Management Office (PMO) employee that is assigned to assist the three project managers as owner. Let’s create one IT project, one RnD project, and two Construction projects totally the four referred to above.

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