5 Steps to Making Your Project Meetings Effective


Meetings must be deliberate and intentional—your organizational rhythm should value purpose over habit and effectiveness over efficiency.”- Meetings. In the past eight months of my life directing a large infrastructure program, I spend on average 70% of my time in meetings.

2018 565

The Benefits of Agile Approach to Meetings

Girl's Guide to PM

Nobody wants to sit through a meeting and feel it was pointless, so why is up to half of the time attendees spend in meetings wasted? Putting some thought into the objectives and format of your meeting in advance will allow you to get the most out of your attendees’ time.

2017 395

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

7 Tips for a Smooth Virtual Meeting


Virtual meetings are commonplace in our digitally connected world. Whether they are used to connect teams from different countries, or to bring employees who work from home together for a conference call, virtual meetings can be crucial to a company’s success.

2020 316

4 Easy Tips For Effective Virtual Meetings

Girl's Guide to PM

I’m delighted to have worked with Diana Ecker from Redbooth to bring you this sponsored article on how to make virtual meetings easier. #ad. Even though we may take them for granted, virtual meetings are a dazzling concept. 5 More Tips for Improving Virtual Meetings.

2020 216

How to Run a Planning Meeting (Checklist Included)


Meetings—there can be too many. Meetings are sometimes held to discuss when to meet: it can feel absurd. However, meetings are not some useless artifact from business past. That’s why a planning meeting in project management is key to kicking off a successful project.

2020 338

5 Tips To Re-Energize Your Daily Standup Meetings

Girl's Guide to PM

I facilitate daily standup meetings for our support team. Int his article, I’ll look at 5 activities you can try in your daily team standup meeting. What’s the point of a daily standup meeting? How does a standup meeting work?

2020 305

How to hold a Brilliant Kick off Meeting

Girl's Guide to PM

What is a kick off meeting? A kick off meeting is the first meeting you have as a project team. The kick off meeting is a really important part of the project. The purpose of a kick off meeting. When to hold a kick off meeting. Your kick off meeting agenda.

2019 333

An Effective Project Kick-Off Meeting Needs Preparation

Arras People

The initial project kick-off meeting is a key stage in helping to deliver a successful project outcome and provides an opportunity to share the plan with the team and stakeholders. Failure to prepare for this meeting will put the project at risk right from the start. Meeting agenda.

2017 255

How to Master Meeting Minutes

Project Risk Coach

Do you and your team members lose track of the things you discussed in your project meetings? Let's talk about how to master meeting minutes. When I published my blog post entitled Four Meeting Problems , I received several questions about recording minutes.

2019 240

Meeting Management Techniques (PMP® Exam Tips)

Girl's Guide to PM

I’ve been booking meetings for the next couple of months because I know my team get very busy, and if we don’t schedule the time we won’t meet to talk about the big stuff. Knowing how to manage a meeting is one of the core skills for project managers.

2016 296

How to Run a Great Daily Scrum Meeting


They track their progress by having short meetings. Those brief exchanges are usually only 15-minutes long and are called “standup meetings,” “daily Scrums” or, for our purposes, a Scrum meeting. It’s all about efficiency when it comes to a Scrum meeting.


16 Pre-Project Questions for Project Initiation Meetings

Girl's Guide to PM

As I’ve got older and more experienced I’ve also got lazier when it comes to preparing for meetings. That afternoon I had four external people coming in for a meeting that I had forgotten about! It was an informal pre-kick off meeting for something that might turn into a project.

How To Run A Sprint Planning Meeting Like A Boss (+ Meeting Agenda)

The Digital Project Manager

Are you actually doing what you want to accomplish with your sprint planning meetings? Here’s an overview of sprint planning meetings, why and how to do them, and a free sprint planning meeting agenda template. The post How To Run A Sprint Planning Meeting Like A Boss (+ Meeting Agenda) appeared first on The Digital Project Manager. Agile How-to Guides How-to Managing And Controling How-to Project Planning Topics

2019 234

10 Simple Ways to Improve Your Project Meetings

Project Risk Coach

I often hear people say, “Our company has too many meetings. The meetings last too long and they are woefully mismanaged.” And yet, meetings can be an indispensable tool for accomplishing work. Let’s look at 10 ways to improve project meetings and achieve greater results.

2019 232

Dreading Taking the Meeting Minutes?

Arras People

I really dread having to minute the project meetings because I don’t know what people are talking about, what should I do? There are two main roles in a meeting – the chairperson and the minute taker – and together they work out how best to approach the meeting; decide on what gets captured; how to deal with complex discussions and clearly signal when actions are being taken. The post Dreading Taking the Meeting Minutes?

2018 175

What are the Project Meeting Roles?

Project Risk Coach

Project meetings can be maddening. Let's improve your meetings through project meeting roles. Team members leave meetings with no decisions, lacking direction, and not knowing what to expect next. Meetings can be an absolute waste of time and money.

2019 195

Building virtual teams starts with effective kick-off meetings

Kiron Bondale

And this starts with an effective kick-off meeting. If you had run kick-off meetings as a mere formality before, their importance is much greater now. An effective kick-off meeting helps by: Giving each team member a good understanding of the purpose behind the project.

2020 254

Ask A PM: How Do I Run an Effective Kick-Off Meeting?


“Dear Elizabeth: I ran a kick-off meeting for my project, and it was a disaster. The experience has put me off running kick-off meetings in the future, but I have another project starting soon, so I’m going to have to do it. The Point of a Kick-Off Meeting.

2020 107

5 Myths About Project Meetings

Brad Egeland

Meetings are meetings, right? All attendees come to meetings because you invited them so they have to, right? People view meetings as a nice break from the daily routine and a chance to stay up to date on project information, right? All meetings are created unequally.

2020 105

Three Essential Skills for Facilitating Effective Project Meetings

Arras People

Facilitating effective project meetings can be something of a science and an art form for project managers, particularly when planning projects. There are plenty of steps you need to take to make a meeting a success – that’s the science bit. Project management Skills project meetings

2016 262

10 Tips for Good Meeting Agendas + Free Agenda Template

Girl's Guide to PM

Meetings need agendas. Agendas help with project communication – they ensure people know why they are turning up to a meeting and what they should be doing when they are there. The agenda makes sure the meeting starts on a good footing. Set up a standard meeting agenda.

2019 244

Why Are Daily Scrum Meetings Important for Successful Project Management?


The Scrum meeting is an essential part of every project’s management, especially one following Agile methodology. To take full advantage of the benefits of daily Scrum meetings, companies need to believe in empiricism and create an integral framework for implementation.


3 Steps to the Best Project Meetings

Brad Egeland

Use code 'BRAD20' for 20% MindGenius 20 or MindGenius Online From time to time everyone will find themselves planning for and conducting some sort meeting, right? Who hasn't led a meeting before? For certain we should be conducting formal weekly meetings with the project client.

2020 118

7 Factors for running an effective Kanban Replenishment Meeting


In 2015, in a blog post called Kanban Cadences , David Anderson laid out a set of 7 Kanban cadences or meetings that provide comprehensive opportunities for feedback, planning, and review in an enterprise. So our replenishment meetings have representation from these functions as well.

2017 157

How to Get Your Next Lessons Learned Meeting Right

Online PM Courses

So, in this article, we will take a look at everything you need to know about how to make your next lessons learned meeting a great success. This will be a big guide, so let’s buckle up and dive in… What is a Lessons Learned (LL) Meeting? Why have Lessons Learned Meetings?

2018 139

Get Everyone on the Same Page with A Project Kick-off Meeting

Arras People

To prevent this scenario, it is key to hold a kickoff meeting for a new project which will provide you the best opportunity to energise the group and establish a common purpose toward completing the work. The Kick-off Meeting. The time to modify the plan is before the next meeting.

2017 216

How to Meet a Tight Deadline Without Sacrificing Quality

Project Bliss

And meeting project deadlines can also be rewarding for employees. Your team may have serious legal or regulatory requirement to meet. Or you may find that even a carefully planned project suddenly has a deadline that’s hard to meet.

2020 156

10 Simple Ways to Revitalize Your Project Meetings

Project Risk Coach

Discover 10 ways to get more done in your meetings How often do you hear someone say, “We’re having too many meetings, lasting too long, and they are woefully mismanaged.” And yet, meetings can be the indispensable tool for getting work done. 10 Meeting Boosters.

2017 249

The Kick-off Meetings: Checklist for a Motivating Project Start


Although a kick-off meeting is not absolutely necessary for this, it is a good means to provide the necessary motivational boost for everyone involved. In this article we will give you a detailed insight into the topic of kick-off meetings in project management.

2019 163

Meeting the customer's standards

Musings on Project Management

"They" say about Agile: You don't have to bother with gathering requirements; requirements just emerge You don't have to have any documentation; it's all in the code You can do away with V&V: verification and validation, because that's like QA tacked onto the end You don't really have to have an architect, because (somehow) the best architecture emerges Taking responsibility for business. agile

2018 174

Four Project Meeting Problems – Which Ones Do You Want to Overcome?

Project Risk Coach

Friends, have you experienced wasteful project meetings lately? Although meetings are a fundamental communication tool, many meetings fail to achieve real results. Four Project Meeting Problems. You can bet the meeting will wander aimlessly without clear objectives.

2019 249

How to Streamline Meeting in the Modern Workplace


It is that of meetings. The following article will address common meeting problems and how to be successful at streamlining your meetings to meet modern workplace environments. Common Meeting Problems. Streamlining Solutions for Meetings.

2020 72

How to Write Better Meeting Notes in 5 Steps (With Free Meeting Notes Template!)


Sit through enough meetings and you’ll start to think their only purpose is to book another meeting. While your main responsibility is to always make sure you’re planning (and attending) effective meetings, it’s what you do after the meeting that counts.

2020 78

5 Tips To Re-Energise Your Daily Standup Meetings

Girl's Guide to PM

I facilitate daily standup meetings for our support team. But the traditional scrum format didn’t work for our team and made meetings flat. You'll also like: 4 Easy Tips For Effective Virtual Meetings Virtual meetings are a fact of life.

2016 311

Course Review: How To Honestly Rate Your Meeting Productivity

Girl's Guide to PM

Why rate your meeting productivity? Easy: To stop doing what doesn’t work and to start making your meetings awesome. Meetings are a big part of that. Today I’m reviewing Gord Sheppard’s online training course about rating your meeting productivity. Your Meetings Today.

2017 232

How to Run a Really Great Project Meeting

Online PM Courses

Does it sometimes seem that your life is a constant trudge from one project meeting to the next. And, if that’s not bad enough, how many of your project meetings are truly worthwhile? I know we say ‘good meeting’ at the end of them, but we don’t mean it.

2018 101

How to Drive Action Items With the Ultimate Meeting Notes Template


Thanks for making time for this meeting. Well, it looks like Barbara got pulled into another meeting and will be late. We’ve all been there: stuck in another meeting that seems more like a time-waster than a productivity-booster. Start the meeting on time. “Good morning!

2019 65

10 Simple Ways to Revitalize Your Project Meetings

Project Risk Coach

Discover 10 ways to get more done in your meetings How often do you hear someone say, “We’re having too many meetings, lasting too long, and they are woefully mismanaged.” And yet, meetings can be the indispensable tool for getting work done. 10 Meeting Boosters.

2017 195

5 Best Icebreakers for Meetings & Training Seminars


It made sense; two people meeting for the first time and the whole situation rife with nervousness. Today, we see different companies looking to learn different icebreakers for meetings & training seminars. Secondly, icebreakers for meetings are also effective because they hone interpersonal and communication skills. Since I am an Agile project manager, I have been part of different companies where icebreakers for meetings & training seminars were held.

2019 102

10 Tips for Good Meeting Minutes

Girl's Guide to PM

Minutes help with communication at work – they ensure people have a common understanding of what the meeting was about and what they should be doing next. In this article we’ll look at why minutes are worth doing and then dive into the 10 tips for taking effective meeting minutes.

2020 348