4 Steps for More Effective Meetings

Girl's Guide to PM

Countless gurus have advocated for the benefits of reducing the time spent in meetings, of the number of meeting attendees, and even of meetings in general. We’re going to look at 4 easy steps to improve the effectiveness of meetings. Skills meetings

2020 285

5 Types of Project Meetings

Girl's Guide to PM

In Collaboration Explained: Facilitation Skills for Software Project Leaders there’s a whole section on different types of meetings, what they are for and how they work. I read it and thought, ‘Everyone knows how to run a meeting, surely?’ Templates for meetings.

2020 331

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5 Steps to Making Your Project Meetings Effective


Meetings must be deliberate and intentional—your organizational rhythm should value purpose over habit and effectiveness over efficiency.”- Meetings. In the past eight months of my life directing a large infrastructure program, I spend on average 70% of my time in meetings. Your situation may or may not be similar, however, I know you sit in meetings from time-to-time wishing you were somewhere else doing something else. Finally, what about ad hoc meetings?

2018 428

The Benefits of Agile Approach to Meetings

Girl's Guide to PM

Nobody wants to sit through a meeting and feel it was pointless, so why is up to half of the time attendees spend in meetings wasted? Putting some thought into the objectives and format of your meeting in advance will allow you to get the most out of your attendees’ time. The Swedish police investigation support project, PUST (Polisens Utredningsstöd) ran along Agile lines and involved daily stand up meetings. Three meetings instead of just one?

2017 312

How to Package and Price Embedded Analytics

struggle to integrate analytics into their products, business models, and pricing strategies in a way that meets a range of user. In meetings, adjust the position of the dots. HOW TO PACKAGE & PRICE EMBEDDED ANALYTICS.

4 Easy Tips For Effective Virtual Meetings

Girl's Guide to PM

I’m delighted to have worked with Diana Ecker from Redbooth to bring you this sponsored article on how to make virtual meetings easier. #ad. Even though we may take them for granted, virtual meetings are a dazzling concept. Of course, virtual meetings come with their own challenges as well. For example, does everyone on the meeting actually know how to use the web conferencing software? That helps you lead more effective, efficient virtual meetings.

2020 212

How to Run a Planning Meeting (Checklist Included)


Meetings—there can be too many. Meetings are sometimes held to discuss when to meet: it can feel absurd. However, meetings are not some useless artifact from business past. That’s why a planning meeting in project management is key to kicking off a successful project. Like any meeting, there are guidelines that must be followed. If not, well, that’s why meetings get a bad name. What Is the Purpose of a Planning Meeting?

2020 269

5 Tips To Re-Energize Your Daily Standup Meetings

Girl's Guide to PM

I facilitate daily standup meetings for our support team. Int his article, I’ll look at 5 activities you can try in your daily team standup meeting. What’s the point of a daily standup meeting? The purpose of a daily standup meeting, which you will sometimes hear referred to as the daily scrum, is to get together and go over important tasks that are just finishing, or about to start. How does a standup meeting work?

2020 257

How to hold a Brilliant Kick off Meeting

Girl's Guide to PM

What is a kick off meeting? A kick off meeting is the first meeting you have as a project team. In reality, you might have an internal kick off meeting for just your in-house team resources, and then another one with the client, when you are ready to share project information with them (and if you have a client). The kick off meeting is a really important part of the project. The purpose of a kick off meeting. When to hold a kick off meeting.

2019 268

How To Run A Sprint Planning Meeting Like A Boss (+ Meeting Agenda)

The Digital Project Manager

Are you actually doing what you want to accomplish with your sprint planning meetings? Here’s an overview of sprint planning meetings, why and how to do them, and a free sprint planning meeting agenda template. The post How To Run A Sprint Planning Meeting Like A Boss (+ Meeting Agenda) appeared first on The Digital Project Manager. Agile How-to Guides How-to Managing And Controling How-to Project Planning Topics

2019 234

New Study: 2018 State of Embedded Analytics Report

embedding analytic capabilities to meet ever-changing market needs. analytics to meet this goal. 2018 STATE OF. EMBEDDED. ANALYTICS. REPORT The Sixth Annual Review of Embedded. Analytics Trends and Tactics | 2018 LOGI ANALYTICS STATE OF EMBEDDED ANALYTICS REPORT TABLE OF.

Dreading Taking the Meeting Minutes?

Arras People

I really dread having to minute the project meetings because I don’t know what people are talking about, what should I do? There are two main roles in a meeting – the chairperson and the minute taker – and together they work out how best to approach the meeting; decide on what gets captured; how to deal with complex discussions and clearly signal when actions are being taken. The post Dreading Taking the Meeting Minutes?

2018 176

The Best Meeting Minutes Transcription Software: An Independent Test and Review

Girl's Guide to PM

I was approached by the people at Reason8 to try their meeting transcription software, and together we decided the best test would be to do a market comparison and review similar tools. It has probably been only the last year that I’ve started taking minutes of meetings directly into a laptop during the meeting, and that is only when I am not chairing the meeting. So generally, when I am chairing a meeting, I take notes by hand and type them up after the meeting.

2018 266

An Effective Project Kick-Off Meeting Needs Preparation

Arras People

The initial project kick-off meeting is a key stage in helping to deliver a successful project outcome and provides an opportunity to share the plan with the team and stakeholders. However, as with the remainder of your project the meeting will only be a success if you dedicate sufficient time to actually planning to achieve a successful outcome from the meeting. Failure to prepare for this meeting will put the project at risk right from the start. Meeting agenda.

2017 197

How to Master Meeting Minutes

Project Risk Coach

Do you and your team members lose track of the things you discussed in your project meetings? Let's talk about how to master meeting minutes. When I published my blog post entitled Four Meeting Problems , I received several questions about recording minutes. For both newbies as well as experienced project managers, it is good to get back to the basics. […] The post How to Master Meeting Minutes appeared first on Project Risk Coach.

2019 188

Collaborate Better with Your Customer-Facing Teams

Speaker: Hope Gurion, Product Leader Coach, Fearless Product LLC

Customer discovery is the lifeblood of product teams to identify the most important customer needs to solve next. Often it's the Product and UX members of the trio who take lead on facilitating this discovery. But what about other customer-facing teams in an organization? How do product teams best partner with these teams to understand customers’ unmet needs and decide which needs to address next?

Meeting Management Techniques (PMP® Exam Tips)

Girl's Guide to PM

I’ve been booking meetings for the next couple of months because I know my team get very busy, and if we don’t schedule the time we won’t meet to talk about the big stuff. We meet weekly anyway, but for Phase 2 planning and other parts of our programme that have a longer-term goal, we need to lift up out of the weekly task list and get some space. Knowing how to manage a meeting is one of the core skills for project managers. What Are Meeting Management Techniques?

2016 230

How to Run a Great Daily Scrum Meeting


They track their progress by having short meetings. Those brief exchanges are usually only 15-minutes long and are called “standup meetings,” “daily Scrums” or, for our purposes, a Scrum meeting. They’re sometimes called stand up meetings because team members are usually standing up during them, which is a great technique for keeping the meetings short. It’s all about efficiency when it comes to a Scrum meeting. What Is the Daily Scrum Meeting?


16 Pre-Project Questions for Project Initiation Meetings

Girl's Guide to PM

As I’ve got older and more experienced I’ve also got lazier when it comes to preparing for meetings. That afternoon I had four external people coming in for a meeting that I had forgotten about! It was an informal pre-kick off meeting for something that might turn into a project. It could have been worse – at least the meeting wasn’t at 9am. These are what I would typically ask during a project initiation meeting. The Project Initiation Meeting.

10 Simple Ways to Improve Your Project Meetings

Project Risk Coach

I often hear people say, “Our company has too many meetings. The meetings last too long and they are woefully mismanaged.” And yet, meetings can be an indispensable tool for accomplishing work. Let’s look at 10 ways to improve project meetings and achieve greater results. 10 Project Meeting Boosters. Meet somewhere new. One simple but effective way to reinvigorate your meetings is to meet in a new location. Meet at a different time.

2019 183

Meet Your Goals with a Practical Product Strategy

Speaker: Nils Davis, Principal, NPD Associates

Whether you manage a feature, a product, or a whole suite of products, you likely have some goals that you're trying to meet. But do you have a strategy? Strategy and goals are different. It's your strategy that allows you to make decisions that help you meet your goals in the first place. For example, if you want grow your revenue, your strategy may be to enter a new market - and you may decide to make your product stand out in that market by adding analytics. If you want to have an articulated strategy that you can use to make decisions, stay on-track, and meet your product goals, this is the webinar for you! Join Nils Davis, author of The Secret Product Manager Handbook, as he explains how you can get your team aligned to a practical product strategy.

What are the Project Meeting Roles?

Project Risk Coach

Project meetings can be maddening. Let's improve your meetings through project meeting roles. Team members leave meetings with no decisions, lacking direction, and not knowing what to expect next. Meetings can be an absolute waste of time and money. How can we better manage our meetings and get results? Assign meeting roles that combat common meeting problems. […] The post What are the Project Meeting Roles?

2019 150

Building virtual teams starts with effective kick-off meetings

Kiron Bondale

And this starts with an effective kick-off meeting. If you had run kick-off meetings as a mere formality before, their importance is much greater now. An effective kick-off meeting helps by: Giving each team member a good understanding of the purpose behind the project. Ice breakers are one way to do this, but a kick-off meeting is also a good chance to ask everyone to share their fears, uncertainties, doubts and assumptions about the project.

2020 196

10 Tips for Good Meeting Agendas + Free Agenda Template

Girl's Guide to PM

Meetings need agendas. Agendas help with project communication – they ensure people know why they are turning up to a meeting and what they should be doing when they are there. The agenda makes sure the meeting starts on a good footing. But here, we’re focused on how to create a meeting agenda and tips for preparing a good agenda. You can also grab a free template for meeting agendas below. Set up a standard meeting agenda. Confirm the next meeting.

2019 212

Why Are Daily Scrum Meetings Important for Successful Project Management?


The Scrum meeting is an essential part of every project’s management, especially one following Agile methodology. To take full advantage of the benefits of daily Scrum meetings, companies need to believe in empiricism and create an integral framework for implementation. Listed below are many benefits of implementing daily Scrum meetings for successful teams, organizations, individuals, products, and services. So, plan for that daily Scrum meeting!


Living With Technical Debt: Balancing Quality and Perfection

Speaker: Cliff Gilley, The Clever PM

As a Product Manager, you probably have to deal with technical debt. Regularly. Whether you like it or not - because it can’t be avoided. Unexpected details pop up, as small as UX that needs clean-up, and as big as a previously unforeseen flaw in the infrastructure of a project. We have to accept that nobody gets away without some technical debt. And of course, the longer you take to deal with your technical debt, the more difficult it becomes to address fully. Feeling frustrated? Fortunately, we can take a step back, gain clarity, and see how the decisions we make impact our technical debt. Then, we can make decisions about how we want to balance technical debt with other priorities. Are we willing to live with some level of technical debt in order to ship product and meet deadlines? Can we mitigate technical debt to get to an MVP faster?

Six Steps to 100% Meeting Attendance

Brad Egeland

But if it's our meeting, we are focused on filling the seats. Because if we call a project meeting and we invite people, then we need those people there for the information they can provide or for the information they need to hear. Good, productive meetings are not time wasters.

2020 100

Meeting the customer's standards

Musings on Project Management

"They" say about Agile: You don't have to bother with gathering requirements; requirements just emerge You don't have to have any documentation; it's all in the code You can do away with V&V: verification and validation, because that's like QA tacked onto the end You don't really have to have an architect, because (somehow) the best architecture emerges Taking responsibility for business. agile

2018 174

Three Essential Skills for Facilitating Effective Project Meetings

Arras People

Facilitating effective project meetings can be something of a science and an art form for project managers, particularly when planning projects. There are plenty of steps you need to take to make a meeting a success – that’s the science bit. After all, project meetings are vital, particularly at the planning phase of a project. There’s a bad habit that many people often fall into that becomes a real problem for meetings and even day-to-day conversations.

2016 204

5 Myths About Project Meetings

Brad Egeland

Meetings are meetings, right? All attendees come to meetings because you invited them so they have to, right? People view meetings as a nice break from the daily routine and a chance to stay up to date on project information, right? All meetings are created unequally.

2020 104

Mixing Qualitative & Quantitative Data with Storyboarding

Speaker: Tristan Kromer, Lean Agile Coach, Kromatic

Qualitative vs. Quantitative is a silly argument. Qualitative data from UXers should not compete against the quantitative data product owners need for their business model. Both are necessary to have a complete understanding of where the desirability of the product meets the viability of the business.

How to Hold a Daily Stand-up Meeting | Video

Online PM Courses

The Daily Stand-up Meeting is a part of many Agile Project Management approaches. The post How to Hold a Daily Stand-up Meeting | Video appeared first on OnlinePMCourses. But in my experience, the idea pre-dates Agile.

2020 103

Ask A PM: How Do I Run an Effective Kick-Off Meeting?


“Dear Elizabeth: I ran a kick-off meeting for my project, and it was a disaster. The experience has put me off running kick-off meetings in the future, but I have another project starting soon, so I’m going to have to do it. What are some rules of engagement for kick-off meetings, and how can I stop it being like last time?” The Point of a Kick-Off Meeting. Let’s look at what makes a good kick-off meeting. Chairing the Meeting.

2020 77

7 Factors for running an effective Kanban Replenishment Meeting


In 2015, in a blog post called Kanban Cadences , David Anderson laid out a set of 7 Kanban cadences or meetings that provide comprehensive opportunities for feedback, planning, and review in an enterprise. As David said there, the Kanban Method doesn’t really propose 7 new meetings – it simply recognizes the need for these types of meetings that already happen in organizations today. So our replenishment meetings have representation from these functions as well.

2017 121

Creative activities for online meetings

Lynne Cazaly

We often hear the tappity-tap of people working on emails while they’re online in a meeting. They’ve had four of these boring meetings today. There are MANY OTHER WAYS to add connection, relevance and creativity to online meetings.

2020 52

Using Continuous Customer Testing for Pandemic-Proof Product Success

Speaker: Luke Freiler, CEO and co-founder of Centercode

After weathering recessions with a wide range of iconic customers, CEO and Product Manager Luke Freiler has seen first hand the impact the Voice of the Customer has had in making or breaking tech companies during hard times. He's going to walk you through an agile process for continuous customer testing that saves you time and gives you full confidence in your products — no matter how many you're sending out the door this year.

How to Get Your Next Lessons Learned Meeting Right

Online PM Courses

So, in this article, we will take a look at everything you need to know about how to make your next lessons learned meeting a great success. This will be a big guide, so let’s buckle up and dive in… What is a Lessons Learned (LL) Meeting? First and foremost, a lessons learned meeting is a safe place to share thinking and insights about a shared experience. How to Get Your Lessons Learned Meeting Right. Why have Lessons Learned Meetings?

2018 107

How to Streamline Meeting in the Modern Workplace


It is that of meetings. The following article will address common meeting problems and how to be successful at streamlining your meetings to meet modern workplace environments. Common Meeting Problems. Many people hold meetings because they feel that is what they “should” be doing, not because there is truly a need for one. There’s nothing wrong with canceling the occasional regularly-scheduled meeting if nothing significant is on the agenda.

2020 67

3 Steps to the Best Project Meetings

Brad Egeland

Use code 'BRAD20' for 20% MindGenius 20 or MindGenius Online From time to time everyone will find themselves planning for and conducting some sort meeting, right? Who hasn't led a meeting before? For certain we should be conducting formal weekly meetings with the project client.

2020 117

Get Everyone on the Same Page with A Project Kick-off Meeting

Arras People

To prevent this scenario, it is key to hold a kickoff meeting for a new project which will provide you the best opportunity to energise the group and establish a common purpose toward completing the work. As in any effective meeting, participants are better off when they have a clear understanding of how it will progress. To better help team members prepare, I use the following basic agenda for most of my project kickoff meetings: . The Kick-off Meeting.

2017 166