Bridge the Gap Consulting

MAY 16, 2023

Once your PMO is up and running, operationalizing and doing continuous improvement (CI) go hand-in-hand. Sometimes CI may lead to changes to the PMO’s operations, but you’re only making more efficient something you’re already doing. Here are some aspects of operationalizing your PMO. PMO-Specific Reports.

PMO 52

PMO Cadence Underperforming Technical Team Monitoring 52

Rebel’s Guide to PM

APRIL 2, 2023

Personally, I’d like to think that your PMO will purchase the templates that you need to use, or that your manager will let you buy templates on their corporate credit card. I’ve also included some low cost/high value resources that I find myself recommending frequently to people who are on tight budgets. Free training!

Prince2 387

Prince2 PMI Certification Software Review 387

Rebel’s Guide to PM

JANUARY 23, 2023

The project manager , another project manager, a PMO person, or a risk audit person could carry out the audit. Audits are part of internal controls on a project and fall under the governance arena, so if you have specific PMO team members who look at governance, they are the ones to ask. Who carries out the risk audit?

Risk 397

Risk PMO Risk Management Governance 397

Rebel’s Guide to PM

APRIL 8, 2021

I spoke to Nada Abandah , a project manager in the PMO for the Dubai Health Authority, about what it’s like to work in healthcare during a discussion for the Project Management Club on Clubhouse. Nada: Think about what you want to get out of a career in PM and start with an online course to ensure it’s aligned to your career objectives.

Healthcare 391

Healthcare PMO Finance Certification 391

Planview

JUNE 28, 2019

Funding practices—that is, the way budgets are allocated throughout the organization—dictate nearly every business outcome. When implementing Lean-Agile practices at scale, organizations quickly realize that their push for agility conflicts with traditional budgeting and cost accounting practices. This is where Lean budgeting comes in.

Lean 103

Lean Budget PMO Underperforming Technical Team 103

The Lazy Project Manager

JANUARY 27, 2016

As has been already discussed the reality out there in ‘PMO land’ is that there is not a plethora of wise and experienced PMO managers, directors, leaders, heads, etc., and so it is sensible for anyone who is engaged to help an organisation set up a new PMO or advise on improvements to an existing PMO to reach out for some help.

PMO 170

PMO Sustainability 2012 Underperforming Technical Team 170

Rebel’s Guide to PM

MARCH 12, 2022

The PMO will specify the route your project has to follow. If you are new to the idea or thinking about implementing one for your PMO, here is an example so you can see how it works. The PMO will normally have a gate review template or checklist for this, whether that is a document or slide deck or some other format.

Prince2 396

Prince2 Governance Government PMO 396

Bridge the Gap Consulting

APRIL 18, 2023

Now it’s time to create a PMO Business Case and start moving the needle from idea to reality. If you notice, I call it a PMO Business Case, not a PMO Charter. I don’t like the word “charter” when talking about creating PMO’s. Below are some of the key components of a PMO Business Case.

PMO 52

PMO Executing Finance Risk Management 52

Rebel’s Guide to PM

MARCH 14, 2024

25% of PMO directors say that AI has disrupted their PMO ( Capgemini ) – and I’m sure that number will only continue to rise. Interestingly, project management domains where there is low impact from AI are considered to be stakeholder management, project communication and project budgeting.

Artificial Inteligence 372

Artificial Inteligence Technical Review 2028 2024 372

Rebel’s Guide to PM

JANUARY 31, 2024

Also, if you have internal auditors or a Quality Assurance function, or someone in the PMO who can do an informal (or formal) project review, book that in as well. Add project management software or testing tools (or whatever else you need) to the project budget. But, projects rarely have dedicated budgets for training.

Software Review 332

Software Review Technical Review Budget Defining 332

ProjectManager.com

AUGUST 29, 2023

Cost overrun This is the actual cost that exceeds the estimated cost in the budget, also known as a cost increase or budget overrun. Here’s how EVM can be applied over the course of a project’s duration. Estimation In a project context, estimation is the way to make accurate budgets or timelines for a project.

Software Review 393

Software Review Underperforming Technical Team Lean Event Chain 393

Rebel’s Guide to PM

SEPTEMBER 29, 2022

Fix by: Work with the PMO to review the processes. That could be as easy as an email explaining what screen is changing in the software tools you use or a full-on classroom course. The steps that you used to do to support a particular business requirement aren’t needed anymore but no one has had the foresight to take them out.

Process 377

Process PMO Risk Management Software Review 377

Rebel’s Guide to PM

MARCH 18, 2021

The article will be updated in due course. Here are some examples: Budget Milestone schedule Scope baseline Performance measurement baseline. Your PMO may define mandatory artifacts: a list of project documents that you must create for each project. But what if you don’t use PMI methods? Documents are documents.

Logistics 509

Logistics Artificial Inteligence PMI Performance Measurement 509

EasyProjects

SEPTEMBER 29, 2020

The project management office (PMO) is typically an operating unit of a professional services firm. The writer worked for an extended period in two firms that may broaden the concept of the PMO. The writer worked for an extended period in two firms that may broaden the concept of the PMO. Introduction. Was it project-based?

PMO 52

PMO Underperforming Technical Team Software Review Consulting 52

Rebel’s Guide to PM

NOVEMBER 21, 2022

Be agile , but make it work for you, without ever having to attend an Agile training course or employing a Scrum Master. This is a huge advantage for a PMO (even a fledgling PMO in a team that is just getting on the ladder with project management). As well as a baseline, you can track SPI, EV, and progress against budget.

Software Review 393

Software Review Software Agile Estimate 393

Rebel’s Guide to PM

OCTOBER 28, 2019

One of the first things that project managers learn on training courses is that a project has a start, a middle and an end. Government PMO,” says Derek Huether, an enterprise Agile coach and trainer. “It was a traditional PMO, filled with certified professionals doing very good work in very specific areas of expertise.

Underperforming Technical Team 268

Underperforming Technical Team PMO 2010 Governance 268

Rebel’s Guide to PM

JANUARY 28, 2019

More recently, my projects have been operating under a formal PMO structure, and much of what goes in a project management plan is basically repeating the formal processes. There’s no point creating a plan document just to say, “We do it the way the PMO mandates, just like every other project in this company.”

PMO 367

PMO Budget Initiating Software Review 367

ProjectManager.com

JUNE 15, 2021

Project managers plan, budget, monitor and report on the project with project management tools , sometimes pitching the idea of the project or being assigned to it once it’s already been approved. A project can begin and certainly is designed to fail if there first wasn’t a plan devised to see it through, on time and within budget.

Certification 441

Certification Prince2 Monitoring PMI 441

Rebel’s Guide to PM

APRIL 17, 2023

Of course, there might not be any at all… but if there are pieces of the project that can be used, implemented, taught, shared and celebrated, then do it. If you have a linear, predictive plan, or you have a PMO with a closure document template, then you can use that as the basis for your early close plan.

Closing 391

Closing Controlling PMO Construction 391

Rebel’s Guide to PM

DECEMBER 13, 2022

It helps project managers to make decisions about how to best complete a project within the iron triangle constraints of time, budget, and scope – and all the other constraints that fall outside the somewhat outdated triangle model! What fits with your current PMO might not work in a new organization if change jobs. Define your goals.

Leadership 366

Leadership PMO Defining Agile 366

ProjectManager.com

MARCH 24, 2020

They tend to monitor the budget and hold the purse strings of the project. Project managers are also responsible for managing risk and the budget. Project Management Office (PMO). However, if it does exist the PMO will decide on the processes used in a project and how to follow them. Project Team Members.

PMO 194

PMO Software Review Monitoring Executing 194

Rebel’s Guide to PM

MAY 11, 2022

For example: Budget position Upcoming deadlines further in the future than the next week Decisions required Actions outstanding that need to be formally chased Any risks, issues or changes that need to be formally brought to the attention of the report recipient. Get my short online course about project reporting.

PMO 322

PMO Governance Government Controlling 322

Project-Management.pm

JULY 19, 2017

Portfolio coordination and budgeting. Keeping track of the existing cost in order to prevent budget overshooting. Go with PMO: Portfolio Management Office (PMO) has played a crucial role in the world of portfolio management; it helps portfolio to be more coordinated and aid in improving task management as a whole.

Software 79

Software PMO Risk Management Infrastructure 79

Planview

MAY 29, 2020

Does your PMO generate portfolio dashboards for stakeholders and executives? Does it help your PMO be seen as a value driver? The Savvy PMO recognizes this and makes access to highly visual, useful data an imperative by providing comprehensive portfolio dashboards. In a 2019 Deloitte survey of 1,000 U.S. Real-time Analysis.

CTO Hire 133

CTO Hire PMO Executing Budget 133

Planview

JANUARY 19, 2021

You will have to re-prioritize and replan your project investments and no one knows how to do that better than the Project Management Office (PMO). Here are three trending scenarios where the PMO can have a serious impact.  Digital You will need to assess not just strategic impact, but resource capacity, budget, and timing.

PMO 78

PMO Infrastructure Initiating 2020 78

Wrike

FEBRUARY 1, 2022

As work commences, PMOs must monitor and mitigate risks before they knock projects off course. Similar to football, where a quarterback is only as good as his receivers, the same analogy applies to PMOs — you’re only as effective as the tools at your disposal. Get all the PMO use cases here.

PMO 36

PMO Risk Management Executing Monitoring 36

ProjectManager.com

DECEMBER 13, 2022

Portfolio management teams learn about enterprise strategy and how to execute that strategy by allocating the budget. Of course, you have to find those inefficiencies first. Here you’ll plan from the top down your budget, estimating what funding you’ll need with cost-management planning. Execute Lean Governance.

Lean 331

Lean Software Review Manufacturing Governance 331

Rebel’s Guide to PM

JUNE 8, 2022

Of course not. The person best placed to do the work may be far too expensive for your project budget, so you may have to compromise. If you have someone on the team in a project co-ordinator role or PMO support, it would be more cost-effective to use that person. Where is the task going to be carried out?

2014 360

2014 PMO Budget Executing 360

Rebel’s Guide to PM

SEPTEMBER 29, 2023

Of course, some things need to wait until the end of the project before they can be handed over, but try to spot anything that can be transferred earlier to save everyone additional headaches at project close. Use the project handover templates from your PMO or make your own. Budget Share the project budget position.

Technical Review 269

Technical Review Closing Software Review Prince2 269

Rebel’s Guide to PM

JULY 22, 2023

But the budget is tight. As a project manager, you might take a short course to learn more about capacity planning. Recommended The PM PrepCast $389 This complete self-directed PMP Exam course is our top pick. Do some training There are plenty of courses that don’t lead to qualifications. But it’s worth it.

Software Review 310

Software Review Certification PMI Technical Review 310

LiquidPlanner

AUGUST 22, 2022

That means that projects are likely to be delivered late and over budget because the priority isn’t clear and time becomes randomized trying to juggle too much. Of course, the functioning of predictive artificial intelligence is based on current and past information collected within the company. When everything is #1 , nothing is #1.

Artificial Inteligence 148

Artificial Inteligence PMO Risk Management Risk 148

Rebel’s Guide to PM

NOVEMBER 2, 2023

How can I stay within the budget with the available resource mix? Enterprises fail to deliver projects on time and within budget without the right forecasting tools. Subsequently, the project fails to deliver on time and within budget. What should I do with the excess capacity without sufficient work to engage them?

Underperforming Technical Team 299

Underperforming Technical Team Technical Review Software Review Estimate 299

Rebel’s Guide to PM

JUNE 3, 2019

Dashboards are a fast way of identifying where a project is going off track so you can spend more time on course correction and less on trying to work out where the problems are. You can track budget by phase. You can show real time budget variance and estimate to complete. BVDash Project Budget Example.

Software Review 300

Software Review PMO Budget Software 300

MPUG

NOVEMBER 8, 2021

I am kidding, of course, about loving a tool, but not joking when I am talking about using PowerBI in a project management environment. I used PowerBI on every one of the eight PMOs I ran at Microsoft, and it was always part of my reporting tool suite. Data, in the world of project management, is, of course, project management data.

PMO 105

PMO Risk Management Budget Risk 105

Planview

MAY 4, 2020

Does your PMO provide the project visibility and insights required to help the organization deliver on strategy? For some PMOs, project visibility is limited to just project status. The Savvy PMO extends visibility and reporting to six key areas: Project Status and Health. Planned versus Actuals. Intake and Demand.

PMO 107

PMO Budget Risk Management Finance 107

Rebel’s Guide to PM

FEBRUARY 24, 2021

Whether you are agile , hybrid or predictive, you need to tailor for size of project, maturity of PM organizational structure, budget, timescales, willingness of the people to do the work, quality outcomes required and so much more. In the first PM course I did, we didn’t talk about positive risk at all. Optimize risk responses.

Technical Review 359

Technical Review Software Review PMI Influencer 359

Rebel’s Guide to PM

JUNE 11, 2018

I think if you want to overcome the C-Suite concerns, then you really need to be asking for any project or PMO how does this link to the incoming expenditure or profit loss? It says, “They see the PMO as a Panadol, not an antibiotic.” So profit for its shareholders or whatever. Elizabeth: Yes.

PMO 177

PMO Finance Budget Consulting 177