The IIL Blog

MARCH 26, 2024

The Project Management Office (PMO) is no exception. In this article, we will explore the rise of the AI-powered PMO and provide actionable strategies for project managers to thrive in an AI-augmented environment. Here is a foundational Generative AI PMO Template, along with guidance on how to customize and use it effectively.

PMO 88

PMO Generative AI Technical Review Software Review 88

Rebel’s Guide to PM

APRIL 10, 2023

It sounds simple – we all know we should do it, but it’s hard to know where to start for a new PMO. It covers the whole lifecycle from finding ideas for projects, through the prioritization process and planning for the most productive organization possible. This book review first appeared in 2016.

PMO 412

PMO 2016 Estimate Initiating 412

ProjectManager.com

JANUARY 23, 2024

When you’re a PMP, program manager or portfolio manager, you need to deliver all those multiple projects on time and within budget. On the other hand, if an organization has underdeveloped management, the more likely that its projects will have trouble meeting deadlines and staying on budget.

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Underperforming Technical Team Risk Management Software Review Budget 331

Rebel’s Guide to PM

FEBRUARY 2, 2024

Why you need a ‘Take over a project’ checklist Whenever you take on a project that was started by someone else you need to: Understand the health of the project Ensure that sufficient planning has been completed so that the onward direction is clear. Projects should have objectives that result in clearly defined outputs and benefits.

PMO 301

PMO Governance Government Budget 301

Rebel’s Guide to PM

JULY 28, 2023

B Blue Project closed R Red Project is likely to deliver late/over budget A Amber Project has missed some targets but overall end date/budget is not at risk G Green Project on track As you can see, this equates to the acronym BRAG. Check with your PMO. The budget is overspent by more than 10%/outside tolerance.

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Software Review PMO Risk Management Closing 285

Rebel’s Guide to PM

JANUARY 31, 2024

You probably already know that you need a quality management plan , and that management, assurance and control are the pillars of doing it right. The basics: defining quality Knowing how you are going to manage quality feeds into your quality plan (obviously). You’ll also need to know how you are going to assure project quality.

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Software Review Technical Review Budget Defining 330

Rebel’s Guide to PM

MAY 3, 2022

Your project management plan is more than just a schedule of work. Although I am guilty of using ‘plan’ and ‘Gantt chart’ interchangeably. A project management plan is a document that sets out how you are going to do what you’re going to do. So what does go in the project management plan ? Be pragmatic though.

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Planning Software Review Risk Management Estimate 320

Rebel’s Guide to PM

APRIL 22, 2024

Securing the right resource (and enough of it) is a huge headache for PMO leaders and project professionals. and define how leaders can secure resources. The PMO can lead on this but everyone will need to follow the process for it to work. Resource allocation should be done consistently. It can result in unrealistic deadlines.

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Technical Review PMO Risk Management Software Review 278

Bridge the Gap Consulting

APRIL 24, 2023

You’ve done the PMO Assessment. Then you created the PMO Business Case. You’ve been to meetings and finally got approval to establish your PMO. Now, I’ve seen PMO Establishment and Implementation called out as two separate steps. Ensure your PMO will properly staffed. Budgeting Control.

PMO 52

PMO Governance Government Budget 52

Planview

JUNE 5, 2020

PMO leadership today is about more than being a purveyor of governance and delivering projects on time and on budget. The Savvy PMO fosters organizational agility, cultivates efficiencies, and drives growth strategies. Start with this quick-start post to becoming a Savvy PMO. The Journey to Becoming a Savvy PMO.

PMO 142

PMO Leadership Governance Government 142

Rebel’s Guide to PM

OCTOBER 15, 2021

B Blue Project closed R Red Project is likely to deliver late/over budget A Amber Project has missed some targets but overall end date/budget is not at risk G Green Project on track. Check with your PMO. It could be over budget, running behind schedule or have uncontrolled scope changes (or all three).

Software Review 368

Software Review PMO Risk Management Closing 368

WorkOtter

JUNE 1, 2023

If your business gets big enough, you might need a whole project management office (PMO). That’s why it’s important to learn about setting up a PMO. It’s like a central hub that helps make sure projects are done right, on time, and within budget. Read on to learn more about PMOs. What Exactly is a PMO?

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PMO Executing Controlling Risk Management 78

Planview

MAY 9, 2023

In anticipation of International PMO Day, we began curating the stories for this PMO case study roundup several weeks ago. The PMO has a long history of driving significant benefits for the business. Partnering with Planview, Cognizant created a multidisciplinary team to build and implement the enterprise PMO roadmap.

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PMO Governance Government Transportation 78

MPUG

MARCH 30, 2020

PMI describes the Project Management Office (PMO) as a strategic driver for organizational excellence. The PMO seeks to enhance the practices of execution management, organizational governance, and strategic change leadership. After two years, the PMO most likely dissolves. After two years, the PMO most likely dissolves.

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PMO Technical Review Governance Government 111

Rebel’s Guide to PM

JUNE 24, 2020

Whenever you take on a project that was started by someone else you need to: Understand the health of the project Ensure that sufficient planning has been completed so that the onward direction is clear. You won’t know if the risk log is sound and the resource planning sensible until you investigate. 4: Get a copy of the plan.

PMO 505

PMO Governance Government Budget 505

Bridge the Gap Consulting

APRIL 11, 2023

My favorite is the PMO assessment. Whether considering standing up a new PMO or revamping an existing, doing an assessment is a key initial step to setting one up. Though there are PMO maturity models, which are all good, I don’t like to talk about those right away. Yeah, I talk about this a lot when discussing PMOs.

PMO 52

PMO Cadence Governance Government 52

Project Risk Coach

NOVEMBER 20, 2017

If you have a PMO, see if they have a risk management template. Warning – do not use the same plan for every project. Work with your team to right-size your risk management plan. The risk management plan should be commensurate with the size and complexity of your project. There is no need to reinvent the wheel.

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Risk Management Risk Planning Monitoring 199

Rebel’s Guide to PM

MARCH 12, 2022

The gate process also has other benefits for everyone involved: Shorter planning horizon. When you plan in stages, you gain the benefit of only needing to do detailed plans for the next stage. Let’s say you work in a predictive environment and you have a defined project lifecycle with key decision points. Risk management.

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Prince2 Governance Government PMO 394

ProjectManager.com

DECEMBER 13, 2022

You need to strategize and plan your resource allocation to ensure that every project has what it needs when it needs it. Let’s first define lean portfolio management and then delve into how it works. Portfolio management teams learn about enterprise strategy and how to execute that strategy by allocating the budget.

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Lean Software Review Manufacturing Governance 324

Rebel’s Guide to PM

MARCH 18, 2021

In project management, artifacts relate to documents: the project documentation you produce that defines and supports the work you are doing. The 9 types of artifacts are: Strategy Logs and registers Plans Hierarchy charts Baselines Visual data and information Reports Agreements and contracts Other – a bucket category for anything else.

Logistics 509

Logistics Artificial Inteligence PMI Performance Measurement 509

Bridge the Gap Consulting

MAY 16, 2023

Once your PMO is up and running, operationalizing and doing continuous improvement (CI) go hand-in-hand. Sometimes CI may lead to changes to the PMO’s operations, but you’re only making more efficient something you’re already doing. Here are some aspects of operationalizing your PMO. PMO-Specific Reports.

PMO 52

PMO Cadence Underperforming Technical Team Monitoring 52

Rebel’s Guide to PM

OCTOBER 10, 2022

You have a plan. Every project requires a plan and that’s more than a Gantt chart. The project management plan is the responsibility of the project manager, although everyone in the team will end up having input to it. We recommend: Project Management Plan Template. You have clear reporting. Your stakeholders are engaged.

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Governance Government PMO 2016 425

Rebel’s Guide to PM

OCTOBER 1, 2023

It is made up of three elements: Quality planning Quality control Quality assurance. Let’s start with quality planning, because that’s where we start on a real project: planning how we are going to get a quality result. So while we plan for it, the goal is to make it part of everything we do, built into the work as we go.

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Controlling Prince2 Software Review PMO 302

ProjectManager.com

JUNE 15, 2021

So we thought it would be a great idea to take a look at what core qualifications are required of project managers and define their responsibilities and the common job descriptions for several PM roles. Project Planning. What Does a Project Manager Do? > Give Your New PM The Best Tools For The Job. Resource Management.

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Certification Prince2 Monitoring PMI 441

Planview

JUNE 28, 2019

Funding practices—that is, the way budgets are allocated throughout the organization—dictate nearly every business outcome. When implementing Lean-Agile practices at scale, organizations quickly realize that their push for agility conflicts with traditional budgeting and cost accounting practices. This is where Lean budgeting comes in.

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Lean Budget PMO Underperforming Technical Team 103

LiquidPlanner

JULY 14, 2020

Do you use a project management plan? The project management plan documents all the project management processes used to manage the project. Remember, the project management plan is not the project schedule. New project managers often confuse the project management plan with the project schedule. Budget management.

Planning 179

Planning PMO Construction Defining 179

Scrum.org

AUGUST 9, 2023

During a dinner conversation after the conference, you further discover that PMO (Project Management Office) can support you in leading an Agile transformation and successful Scrum adoption, by covering governance and ensuring alignment across the enterprise. Partner with the PMO, they are your key stakeholder.

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SCRUM PMO Governance Government 142

Rebel’s Guide to PM

JULY 20, 2023

Mostly, the term refers to the project documentation you produce that defines and supports the work you are doing. Here’s the list: Strategy Logs and registers Plans Hierarchy charts Baselines Visual data and information Reports Agreements and contracts Other – a bucket category for anything else.

Logistics 256

Logistics Artificial Inteligence PMI Performance Measurement 256

Bridge the Gap Consulting

APRIL 18, 2023

Now it’s time to create a PMO Business Case and start moving the needle from idea to reality. If you notice, I call it a PMO Business Case, not a PMO Charter. I don’t like the word “charter” when talking about creating PMO’s. Below are some of the key components of a PMO Business Case.

PMO 52

PMO Executing Finance Risk Management 52

Rebel’s Guide to PM

APRIL 21, 2021

A Good Project Manager takes ownership of devising an executive plan that delivers results, not excuses. They are unable to clearly articulate the overall plan and rely significantly on others to complete their part. They run meetings inefficiently, which results in participant frustration and complaints to VPs of PMO.

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2021 PMO Executing Risk Management 479

Rebel’s Guide to PM

SEPTEMBER 20, 2020

It’s relatively easy for them to define a strategy, much harder to deliver it. Unfortunately too much of the discussion around project management skills is still rooted in hard skills and techniques: planning, scheduling , risk management , budgeting. Failure to execute strategy is seen as a project management issue.

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Leadership Influencer PMO Risk Management 480

Planview

DECEMBER 13, 2019

A healthcare PMO today must have a strong constitution. Not only are they faced with challenges unique to healthcare, PMOs are also going through the trends mentioned in our recent post, “ Conquer Your Business Transformation.” We argue less and spend more time discussing what we plan to work on.”.

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Healthcare PMO Innovation Lean 97

Planview

OCTOBER 7, 2020

How w e ll your Proj e ct Manag e m e nt Offic e (PMO) or E nt e rpris e PMO (E PMO ) functions is conting e nt on two things: th e minds e t of e ach of your e mploy e e s and e stablishing a strat e gic top-down proj e ct portfolio cultur e.   Transparent adherence to a budget.

PMO 78

PMO Underperforming Technical Team Technical Review Executing 78

Rebel’s Guide to PM

NOVEMBER 8, 2021

In this article I’ll share estimating techniques for schedules and budgets: the kind of things we need to know to get projects done. We create estimates mainly for project budgets and project schedules. The answers to these questions will allow you to pull together a project timeline and a budget. Why estimate? Expert judgment.

Estimate 386

Estimate Budget Technical Review Software Review 386

Rebel’s Guide to PM

JANUARY 24, 2022

The way tech, economic, social and environmental considerations are evolving – heck, even the way public health affects workforce planning – will impact the way projects are run. Leaders need to know how the world around them affects the work they are doing today, and how to plan to capitalize on those trends in the future.

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2022 PMO Risk Management Artificial Inteligence 483

Project Pulse Journal

APRIL 25, 2024

By: Hajime Estanislao, PMP, CSM Are there projects missing deadlines, going over budget, or failing to meet expectations within your organization? A Project Management Office (PMO) isn't just about oversight; it's about empowering your projects to deliver real value. Discover how a PMO can be a game-changer for your organization.

PMO 52

PMO Governance Government 2014 52

Project-Management.pm

FEBRUARY 7, 2017

Implementing PMO is the key to combat such issue. With this, PMO will take over various components of the agency such as strategy , quality of the products, and enhancement of resource management. PMO is crucial and a key instrument in for the success of any existing agency. These are evaluating, planning , and implementing.

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PMO Governance Government Risk Management 73