Project Controls: A Quick Guide

There are many tools that can mitigate risk in a project, but it also takes skill in something called project controls. Like the name implies, project controls are about controlling the project and keeping it from exceeding budgets and deadlines. Project controls can vary according to industry and organizations, but they always provide a way to complete a successful project and deliver benefits to cost, time and performance. What Are Project Controls?

Control partners should have skin in the game!

Kiron Bondale

But as the size of the organization increases and stakes get higher, control partners emerge to influence not only what but how production occurs. Where things get difficult is when these control partners do not experience first-hand the downside of their decisions. Delivery staff may complain to control partners about how onerous or non-value add specific practices are, but there is little direct impact to them.

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Project Management Process & Phases

ProProfs Project Management

In simple terms, the Project Management process is the art of managing all components of a project from starting to closure using a structured scientific methodology. According to the PMBOK guide, which is considered the bible for project managers, project management is scientifically done by managing project documents through 49 processes that are grouped into five project phases. . The processes in this phase are: . Monitoring and Controlling. Control Scope .

Integrated Change Control – Sequence of Change Request


Integrated Change Control and Sequence of Change Request. A formal integrated change control starts with a change request. As an exception, the procurement planning process may generate a change request. In Summary, planning and initiating processes usually do not raise any change requests. In general, Change Request comes from the Execution and Monitoring processes. And, then we process it with the Perform Integrated Change Control.

What Project Managers Should Know About Monitoring Project Risks

Project Risk Coach

Do Project Managers Really Control Risks? I've heard countless debates about whether project manager can control risks. First of all, what does it mean to control something? Here's the Merriam-Webster dictionary defines control as: rocket. Definition of CONTROL a : to exercise restraining or directing influence over : regulate control one's anger b : to have power over : rule A single company controls the industry.

Beginner’s Guide to Project Management Process


Project Management Process Skill (Tools and Techniques). Project Management Process in divided into 5 Process Groups. These groups are further bifurcated in 10 Knowledge Areas and 47 Project Management Processes. These Process Groups are: Initiating. Monitoring & Controlling. Why “project management process groups”, while we usually assign project with phases or stages. This Group includes processes performed to define a New Project.

15 Awesome Ways to Manage Your Project Stakeholders

Project Risk Coach

Practical Tips for Identifying, Analyzing, and Influencing Your Stakeholders Projects can be engaging and even enjoyable, or it can be a source of aggravation and stress. It is through these relationships that we can better define and control scope, understand requirements, mitigate risks, and improve project processes. 2=Planning 4=Control Project Stakeholder Management

2017 174

30 Quick Risk Evaluation Tips

Project Risk Coach

Look out for the high power/high influence stakeholders who wish to bias risk ratings for their own benefit. Right size your risk evaluation process. 2=Planning 4=Control Project Risk ManagementWinston Churchill said, “True genius resides in the capacity for evaluation, uncertain, hazardous, and conflicting information.” ” In this article, I share 30 risk evaluation tips to help you tap into your genius. Enjoy!

Risk 163

Two Parallel Processes of Project Success - Both Value and Delivery are Needed

Herding Cats

This randomness comes from the underlying uncertainties (Epistemic and Aleatory) in the processes found in the development of the software. Macroeconomics is the study of how people make decisions influenced by tax rates, interest rates, foreign policy, and trade policy. Making technical and management decisions in the presence of these uncertainties to Deliver the needed Value at the needed Time for the needed Cost , requires a Closed Loop Control process.

2018 39

Is your methodology a melting pot or a tapestry?

Kiron Bondale

Each might have their own distinct intake process which they use to receive and analyze project requests and they are also very likely to have some unique informational and control needs. While there may be limited opportunities to influence external partners to integrate within our existing methodology or systems, this should be a core objective when engaging internal ones. In large organizations it takes a village to deliver a project.

2016 140

Nudges might lead to better project governance

Kiron Bondale

An approach I’ve supported in the past has been for governance leaders to effectively educate delivery teams on the control objectives which need to be satisfied but then leave it to teams to figure out how to meet those objectives.

Going Global With Wrike: How We Built an Efficient Localization Process


We managed to build the entire localization process in less than a year, which would not have been possible without Wrike — both because it’s the perfect platform for collaborative workflow building and because of the amazing team behind it. First and the foremost, you need to clearly understand how the localization process will change your organization. The product manager is the key person at every stage of the localization process. Control the Quality.

2018 41

What is Configuration Management?


You have completed the development of the deliverable and sent it to the Quality Control. You are surprised to see that the quality control team rejected the deliverable. To clear the confusion, you approach the member of the quality control team. It includes the documentation, tracking systems, & defined approval levels necessary for authorizing & controlling changes. Once identified, it helps to control changes to the characteristics of Configurable Item.

2019 61

Review Being a Project Manager

Henny Portman

I love the process of baking bread as a metaphor for project management and all those related colorful pictures throughout the book. . The back cover explains that this book is suitable for managing any project of any size, subject and control.

How to Manage Project Scope Without Scope Creep (with examples)

Girl's Guide to PM

The term refers to how the project’s requirements or feature list grows over time without proper control. When the project manager is not actively managing changes to scope, there is no control about what is in and what is out. What is change control and why is it important?

2020 325

Have You Left Anything Out of Your Project Plan?

Project Risk Coach

Define how you will identify, define, combine, unify, and coordinate the project processes and activities. Define how you will plan, execute, and control scope. Define how you will plan, execute, and control the schedule. Define how you will plan, execute, and control the budget. Define how you will plan, execute, and control quality. Define how you will plan, execute, and control human resources.

2016 224

Why Use Agile Methodology to Sell Your Services


And, perhaps most importantly, how can you get your clients to understand what your process looks like? The project management process is typically linear. However, the Agile methodology process allows for a lot more wiggle room. With improved collaborations, more flexibility to adapt to changes, and a more manageable process, it makes sense that more projects would be deemed wins. . Your clients are sold on the perks of the Agile methodology process. .

2020 30

What Is Stakeholder Theory?

They are often active, and they can have a positive or negative influence depending on their actions. Stakeholders can influence everything and everyone in a project or organization, including senior management, project leaders, team members, customers, users and many others. Normative is a core theory on the function of the corporation and how it can morally carry out its processes, ensuring that management sticks to positive philosophical guidelines.

2019 318

What Is Corporate Governance & How Can it Impact My Project?

Those standards and practices are called corporate governance, and they are going to influence your project. Corporate governance is a system of rules, practices and processes that are used by a corporation to direct and control its actions. That includes action plans , internal controls, OKRs , performance measurements and corporate disclosures. Corporate governance is a slow process that must clear many hurdles before decisions are made, and rightly so.

What Does Y=f(x) Mean? How to Use This Powerful Six Sigma Formula

They know that there are formulas that must be used to solve certain business and process problems. Luckily, it doesn’t take a rocket scientist to understand and use Y=f(x) because it’s a corner stone of the Six Sigma methodology and can be very useful when applying the acronym DMAIC (Define, Measure, Analyze, Improve, Control) to your project. F: the function or process that will take the inputs and make them into the desired outcome. Control.

2018 276

Total Quality Management (TQM): A Quick Guide

Of course, that satisfaction is seeded in employees, processes and the organization at large—long before any product or service reaches its customer. How does a business or organization make sure that their processes and people are aligned with creating success and customer satisfaction? That’s where total quality management comes in, and like its name says, it’s a method to control and constantly work on improving quality.

2019 259

An Introduction to Supply Chain Management (SCM)

Supply chain management (SCM) is the discipline that manages supplies and processes through all of the stages of a project, product or business deliverable. Getting through these various stages efficiently requires control—that’s where supply chain management comes in. Whether those supplies are goods or services, they must be accounted for and carried through from start to finish with deliberate control. The Challenge of Control.

2019 207

10 Project Constraints That Endanger Your Project’s Success

Hence, it’s important to know all possible constraints, their influences on each other and the project management tools that address those constraints. But apart from time, scope, and cost, there are six additional constraints that limit the process of properly accomplishing the project’s goals. Of course, you can control risk to a certain extent. Applying FMEA will help you prioritize and control risks while involving your team in the process.

2018 309

Stakeholder Analysis 101: Identification, Mapping & More

This process is called stakeholder analysis. It organizes stakeholders into groups according to how much they participate in the project, what their interest level is and how much influence they have. The process of going through a stakeholder analysis is also a way to build a relationship of trust with stakeholders. Ask yourself which stakeholders have control of the project resources. A stakeholder is anyone that has a vested interest in a project.

2020 180

What is a Program Manager?

Girl's Guide to PM

The overall change is managed as a program, under a program manager who consolidates program-level risks, manages resource conflicts across all projects, controls the budget and works with business owners to realize the benefits across all the initiatives.

2020 297

The 7 Best Blog Posts on Project Management in 2018

One such is Six Sigma, which is used to improve the quality of an output in a process. It’s a way to continuously achieve stability and predictable results from a process. There’s always going to be some risk involved in a project, but often it’s how well you prepare and control that risk that marks good project management. Project Management Processes & Phases. One thing that was defined was that project management is made up of processes and phases.

2018 262

How do you handle unresponsive key project stakeholders?

Kiron Bondale

The stakeholder is being influenced or compelled by something else within the system in which they are working to not meet our needs. Identifying critical dependencies, failure points in decision processes and stakeholder unresponsiveness issues from past projects can help us to be better prepared. It can also be helpful to identify common decisions over the life of a project and define the decision processes and exception paths up front before we find ourselves in trouble.

2020 212

The Twins – Communications Management and Stakeholder Management


Rather, it’s more about how they interact within the knowledge area and with each other, the areas in which they overlap, and how they influence and impact each other. Communication” is the process or act of information exchange. This process ensures the optimal flow of information.

What is a Stakeholder in Project Management?


A 3-part stakeholder management process for keeping everyone happy. Create and enforce transparent processes for communication. Resource managers: Other managers and team leads who control the resources needed to complete the project. While anyone who is impacted by the project is technically a stakeholder, key stakeholders are those who have influence and authority to dictate whether a project is a success is not. And while you can’t control the way these people feel.

2018 227

How effective is your benefits management framework?

Kiron Bondale

While project intake processes usually require some articulation of expected benefits, few companies effectively monitor and control the realization of those benefits over the life of a project and beyond. This is especially true with discretionary investments as the benefits from mandatory projects are usually related to risk reduction and are usually immune to changes in strategic objectives or external environmental influences.

2017 140

What Is A Scope Management Plan And How To Create One?


Concerned with controlling what is included and excluded from the project’s scope, this process is as essential to the perception of success as it is to the success of the project. Scope Management Plan When projects fail, scope issues are frequently a key factor.

2020 36

How to Make a Scope Management Plan

Scope helps not only with the boundaries of the project, but with who will be responsible for the tasks that make up the project and the process that will be applied to make sure everything is done correctly and approved. Scope creep is what happens when changes in the project occur without being managed and controlled. Project scope management is about: Planning the process to define the work that must be done over the course of the project.

2019 186

IT Risk Management Strategies and Best Practices

Due to its expansive influence, it’s essential to talk about risk management in IT. Evaluate and Rank the Risk: Once we evaluate the impact of risks and prioritize them, we can begin to develop strategies to control them. They provide a process to regularly update and review the assessment based on changes. Evaluate Early & Often: There’s no better time to start on the risk management process than now, so begin early.

How to Make an Agile Workflow for Your Team

They need direction, but if you’re too hands on then you can often stifle their process. For a long time the agile framework influenced teams outside of the software development sector from which it originated. Agile is about flexibility, bringing together teams and processes in order to create a more effective way to work. Managing a team is a balancing act.

2020 287

How to Manage Better with Transformational Leadership

That’s because the process supports and incorporates the team members, giving them a sense of power in directing the work. Idealized Influence. They can achieve this by involving teams in the planning process and by communicating clearly what the project expectations are. The team can help identify problems and should then be part of the process of figuring out solutions for them.

Project Management Job Description

Girl's Guide to PM

To ensure that all project requirements and solutions comply with our organisation’s Information Governance processes and other policies. To ensure adequate project controls are implemented and applied. Leadership, motivational, negotiating and influencing skills in a matrix environment. To oversee the software design, build and testing process according to our internal guidelines.

2020 251

Work on Emotional Intelligence to Be a Great Leader of a High-Performing Team

Epicflow Blog

Teamwork is a complicated process. If an individual is not self-aware, can’t control their emotions and feelings for their own sake and for the sake of what they’re doing, there’s no place for them onboard. A psychologist can also provide you with some useful recommendations on how to behave in touchy situations with your colleagues and how to influence the team’s EQ.

2020 48

Scrum Master Servant Leader: 12 Ways To Move Your Team to Greatness

Project Bliss

In reality, it requires maturity, influence, and creativity to support the Scrum framework effectively. In my experience, junior servant leader Scrum Masters struggle to influence and coach senior management. But there are ways to increase your influence.

2020 156

7 Secrets for Conveying Confidence as a Project Manager

Influence and persuasion start with confidence. So, my second secret is to be confident in yourself, your team and your process. This is what matters, rather than a blind confidence in an outcome you may not be able to fully control. Show that you are completely in control and know what you are going to say and do. Try using pauses to gain conscious control of your speech.

2019 244

The 7 Best Blog Posts on Leadership in 2018

Management is more process-oriented, and about controlling people and things. A transformational leader is one who can influence by having teams rally around an ideal, which inspires and motivates them. Mastering the Decision-Making Process: A Practical Guide. That’s why we wrote about the decision-making process. In our post, we broke it down into a seven-step process. Leaders—are they born or are they made?

2018 241